Present: M. Burnette, L. Diamond, G. Ford, R. Green, M. Mahoney (recorder),
B. Ogden, A. Ritch (chair), A. Sevetson, A. Urbanic, P. Iannuzzi (invited
guest)
Agenda
1. Approval of Minutes for July 18 meeting
2. Announcements
3. Electronic Resources Working Group report
4. Survey on collection budget increase
5. Continued discussion on special initiatives for 2000-2001 budget
6. Newspaper preservation challenges
7. Collections Council charge
1. Minutes of July 18 meeting
The minutes were approved for distribution. A.Ritch will distribute the
approved minutes as C. Wanat is on vacation. Responding to a request for
timeliness received as part of the Council review process, A. Ritch asked
that the Council approve the August 1st minutes electronically to see if
that speeds the distribution to the allusers list. The goal is to have the
minutes of each meeting approved and distributed to allusers before the
next meeting occurs.
2. Announcements
P. Iannuzzi announced that the Early Bird on the Progress Report from the
Working Group on Access to Collections is scheduled for September 12, 2000
from 8:30 to 10:00 in the Morrison Library.
A. Ritch announced that UC Task Force on CRL Future Directions is
soliciting committee member names, and would like bibliographer
participation on the committee. Suggestions were made for possible UC-wide
candidates.
A. Ritch reminded the Council members to review and respond to G. Ford's
email about the DILIB spreadsheet - confirm one-time and ongoing expenses.
A. Ritch asked members, especially those representing subject councils, to
remind selectors to work with their faculty and graduate students to
encourage them to participate in the upcoming SERVQUAL survey.
3. Electronic Resources Working Group Report
A. Ritch thanked the members of the Electronic Resources Working Group (E.
Sibley, R. Green, G. Ford, Norma Kobzina, and Jan Carter) for their
efforts. The Electronic Resources Checklist and the New Electronic
Resources Form were discussed. It was suggested that an Early Bird with M.
Rancer on what he looks for when he evaluates licenses would be useful. G.
Ford volunteered to add a link to the CDL licensing guidelines to the
Collection Development Policies and Procedures web page. A. Sevetson
suggested that the form be date-stamped and made available in RTF format
rather than as a PDF file. A. Ritch added that once the programming is
done, selectors will be able to submit the completed form online as well as
print and mail in the form. M. Mahoney suggested that "notify vendor when
campus IP addresses change" be added as an item under "Ongoing
subscription" in the checklist.
ACTION: A. Ritch will attempt to include the suggested revisions in the
final version of the documents to be distributed to the selectors.
4. Survey on collection budget increase
A. Ritch asked the Council for suggestions on how to ensure a good return
on the collections budget increase survey. Suggestions included a notice
in CU News, and email reminders. A. Ritch asked that the Council encourage
their constituents to complete the survey, and to reinforce the idea that
we are not looking for a list of all items purchased, rather selectors
should concentrate on memorable items.
ACTION: A. Ritch will review the responses received by the end of August,
and issue reminders, as needed.
5. Continued discussion on special initiatives for 2000-2001 budget
Deferred to a later meeting
6. Newspaper preservation challenges
B. Ogden critiqued the Nicholson Baker article in the July 24, 2000 issue
of the New Yorker with particular regard to the issue of newspapers'
societal value and our newspaper collection policies at UCB. P. Iannuzzi
described her experience with managing a newspaper collection at Yale. B.
Ogden discussed the newspaper storage issues at UCB. For the large number
of volumes in storage on Tier 9 there is a list of all the titles, and an
indication of commercial microfilm availability. Where there is no
commercial film, papers have been sent out for filming, as the budget
allows. P. Iannuzzi recommended that if we are going to address the issue
of the newspaper storage backlog that we bring together all the interested
parties since it is such a diverse group. A. Ritch recommended that the
Council develop a policy for the library's newspaper collections that
addresses access preservation, disposal and storage.
ACTION: A. Ritch will include an assessment of the newspaper collections in
the tasks to be addressed by Collections Council during the coming year.
7. Collections Council charge
A. Ritch distributed a draft Collections Council charge. A. Sevetson
suggested that the wording on membership parallel that contained in the
Library's "Launching the Councils" document. A. Urbanic suggested that the
Council's role in fostering collaboration among other UC campuses and with
CDL be added to the charge.
ACTION: A. Ritch will prepare and distribute a revised draft to include
The recommended changes, including subdividing the final paragraph under
separate bullets to reflect the multiple tasks.
Next Meeting: September 5, 2000
Recorder: A. Sevetson