Present: Michaelyn Burnette, Carlos Delgado, Lucia Diamond, Gail Ford,
Rebecca Green (recorder), Suzanne McMahon, Barclay Ogden, Alan Ritch
(chair), Beth Sibley, Camille Wanat
Agenda:
1. Approval of minutes of March 21 meeting
2. Announcements/Action Items
3. Digital Fund selection process
4. Planning a report on how we used the Chancellor's Initiative Funds
(deferred)
5. Planning a May Early Bird for selectors
6. Other business
Summary of Action Items:
Bob Liu will confirm that Wendy Hanson's gifts/endowments handout has been
mounted on the Business Services and Collection Development Policy and
Procedures Web sites, and that a link to these sites will be inserted into
the Collection Council minutes of March 7.
Alan and Beth Weil will call together a group to map the replacement
process for missing materials, and to identify possible problems with it.
The group's findings may ultimately result in an Early Bird presentation
for selectors on the replacement process.
Barclay and Alan will prepare a request for funds needed to complete a
backlog of Preservation work. Alan will submit the request to Mike/Cabinet.
Alan will convene a short-term committee on electronic resources. Beth
Sibley will compile a checklist of tasks that need to be done by the
coordinator for each resource. She will identify three aggregators or
databases where work (registration, cataloging, or other maintenance work)
is critically needed. Camille will identify someone to serve on behalf of
the science libraries, and Michaelyn and Carlos will find someone to
represent the humanities.. The first meeting will be held between May 11
and May 18.
Michaelyn will find out what titles are included in the American Periodical
Series 1-3 and in the English Literature Periodical Series.
Alan Ritch will try to reserve the Morrison Room for a May Early Bird
meeting for selectors.
When Jim Spohrer returns in May, Alan will check with him regarding prior
funding commitments he may have made towards the purchase of Early English
Books Online.
Minutes from March 21
The minutes of March 21 were amended and approved.
Announcements
Alan distributed extra copies of CDL Joint Steering Committee on Shared
Collections Northern California Licensing Meeting documentation (also
available on the Web). Council members who attended the meeting shared
their comments and concerns about licensing issues. The efforts of
individual selectors to establish license agreements for electronic
resources contribute greatly to the overall good of the University, but
take significant time and effort. Procedures for establishing license
agreements are in a transitional period. The model we currently follow has
licensing expertise centralized at CDL, but requires supplemental volunteer
help from campus selectors. If CDL took over full responsibility for
licensing, it would need funding for additional staff.
Proposed working group on e-journal resources
The Council discussed Beth Sibley's proposal to form a small working
committee to review Berkeley's licensed e-journal resources and recommend
ways to deal with their ongoing maintenance issues. The proposal called
for a short-term committee, perhaps consisting of a CC representative from
each of the subject councils and from Technical Services, which will
recruit volunteers to help coordinate these resources until the
Acquisitions Librarian position is filled. Beth distributed a draft list
of current e-journal resources at the local and CDL levels and identified
tasks which needed to be completed for each resource.
The Council decided that Berkeley's e-journal resources did need improved
coordination and that the working committee should be formed. It will
consist of a humanities/area studies representative to be recruited by
Michaelyn and Carlos, a science rep to be recruited by Camille, and a
social sciences representative (Beth Sibley). Alan, Gail and Rebecca will
be included as well. Camille circulated a database list compiled by Fleur
Helsingor of UCB electronic resources, which the working committee will
review. The group's efforts to collect and centralize data about
Berkeley's e-journal resources should aid the Acquisitions Librarian who
will assume responsibility for overseeing these resources.
Digital fund selection process
Alan distributed a preliminary list of digital resources under
consideration by the UC Collection Development Committee. Alan will attend
a CDC meeting on April 26 at which this list will be reviewed and
purchasing decisions made. In particular, CDC expects to address the
purchase of the Human Relations Area Files, the Economist Intelligence Unit
Country Reports, and the Declassified Documents Reference System-U.S. The
Council discussed these and other proposed digital resources on the CDC
list. The acquisition of each title on the list will be affected by the
amount of money CDL and the various UC campuses are able to contribute.
Currently Berkeley has approximately $58,000 of uncommitted DILIB funds for
new ongoing digital purchases, and approximately $200,000 for one-time
digital purchases. After committing some DILIB funds for these joint
purchases, Alan expects to return with $40-50,000 of DILIB money remaining
for ongoing new digital purchases, and with most of the one-time money as
well. Subject Council members should send Alan suggestions by the end of
April for both ongoing and one-time digital purchases of new titles not on
the CDC list. The suggestions can be for material in any digital format,
and should cost over $1000.
Planning a May Early Bird for Selectors
Contingent on the availability of the Morrison Room, an Early Bird for
selectors was set for Wednesday, May 17, from 8:30 to 10AM. The Council
proposed the following topics for the Early Bird: a brief update from Alan
on his first two months at Berkeley, gifts and endowments, updates on next
year's budget and on digital purchases, and an open discussion among
selectors. Replacement procedures were also suggested as a topic, but
subsequently removed due to the number of other items. Council members
discussed current administrative travel funding for selectors, as it was
felt that this subject would come up for discussion at the Early Bird.