Present: Carlos Delgado (recorder), Luminita Florea, Rebecca Green, Bob
Liu, Barclay Ogden, Beth Sibley, Jim Spohrer, Camille Wanat, Beth Weil
1. Announcements:
Sibley gave an update on our subscriptions to e-journals from OCLC, EBSCO,
and Silverplatter's Silverlinker. Collections Council members agreed that
we need to put into place a structure to manage the technical processing
of collections in these formats. As it stands now there is no one to
coordinate this work.
2. The draft minutes of the 1/4/00 meeting were approved with minor
corrections.
3. Updates from the action items of those minutes are:
ACTION: Green moved the envi fund from the sciences to the combined
humanities/social sciences section.
ACTION: Spohrer sent selectors a revised memo detailing the criteria for
supple mental allocations emphasizing the need for subject councils to
consider the alignment of the collections budget with campus programs.
ACTION: Spohrer provided selectors with updated figures for new serial
orders to assist them in asking for augmentations to their -m funds.
ACTION: Ogden provided Spohrer with the cost of new binding so that
selectors could use them in requesting additions to their allocations.
ACTION: Spohrer added whole item replacement to criteria for supplemental
allocation requests.
ACTION: Spohrer sent selectors a memo encouraging them to use their -x
funds for replacement of whole volumes and of missing pages. Ogden
informed that the cost to replace a whole volume is $ 77 and missing pages
$ 39.
ACTION: Preservation will ask selectors to review the backlog and approve
the use of their -x funds to process. UPDATE: The discussion of actions
related to processing whole item and missing pages replacements will be
postponed until Collections Council has a better idea of the future of
bilrep and -x funds. Rancer is expected to address this issue in future
meetings.
ACTION: -x fund workflow will be addressed at a future meeting of the
Collections Council.
ACTION: Preservation will charge -x funds more often than once a year for
replacements and missing pages. UPDATE: Ogden will look into these
options, with the hope of offering a quarterly billing.
4. Review of pre-1850 items from all libraries.
Ogden reported that Bliss is willing to review these items to determine if
they have artifactual value. If volumes need to be taken out of the
circulation collection to maintain their artifactual value, a decision has
to be made as to where to store them by the appropriate collection
manager.
ACTION: Ogden will confirm procedures with Bliss and bring this subject up with
the Subject Councils.
5. Backlog of circulation collections volumes awaiting repair.
Ogden informed Collections Council that Preservation has a backlog of
about 1,100 volumes that need to be repaired. This is due to staff
rotations and emergency repair work done for water-damaged Public Health
Library volumes. He estimates that Preservation will need to hire one
eleven month temporary conservation technician to eliminate the backlog.
Collection Council does not have a ready source of funds for this work. A
possibility would be to use AUL collections discretionary funds.
Collections Council recommended that this be brought up again with the new
AUL.
6. Social Sciences Journal Citation Reports and Science Journal Citation
Reports.
Collections Council approved web subscriptions to the Social Sciences
Journal Citation Reports and the Science Journal Citation Reports from
ISI, $7,750 for both, evenly split between sciences and social sciences.
These would be funded by the Digital Super Fund (DILIB) if funds are
available. If DILIB funds are not available this should be referred to the
new AUL to determine if AUL collections discretionary funds can be used.
ACTION: Spohrer will ask G. Ford to determine if DILIB has enough money to
cover these titles.
7. New serials titles.
Spohrer distributed the list of new serial orders as of 1/00. Collections
Council recommended that in order to get a more accurate idea of the
number and costs of new serials added to the collections these lists
should only include on-going costs and not items which may represent
one-time fees.
ACTION: Green will investigate the possibilities of only including
on-going cost items in future lists.
8. Updates from Subject Councils on CI supplemental allocations.
The Sciences Council submitted their request for collections fund allocations.
It was approved by Collections Council.
9. Plenum Press and Human Sciences Press.
Collections Council had no objections to CDL's proposal to add the new journals
titles of these two publishers.
10. Update on the LC overseas funds.
Liu informed Collections Council that allocation and expenses for these
funds are up to date.
11. This was Spohrer's last meeting as Chair of the Collections Council.
Members thanked him for the work he has done on behalf of the collections
and in coordinating the work of this council.
The next Collections Council meeting will be on March 7th.