1. Announcements
Admin Group (but not J. Lowell as of the meeting) approved Scott Miller
attending CC meetings on an as needed basis, and that staff who are not
members of CC be allowed to attend CC meetings as observers.
The Library is about to add and announce its 9 millionth volume.
ACTION: J. Lowell has asked CC to start work on a request to the
Chancellor for another three-year cycle of collection development funding;
the request should address inflation and the need for new programs. This
topic will be added to the December CC meeting agenda.
2. The minutes of the October 5, 1999 CC meeting were approved with a
minor modification.
ACTION: S. McMahon will revise the draft minutes and forward them to CC
and to the website.
3. Budget update
Collections expenditures to date are on track. The Library has not yet
received a promised $2 million in Chancellor's Initiative funds which,
because they may come in non-19900 funds, makes them more suitable for
paying some bills than for others. Consequently, the Library is holding
payment on some large bills (most notably to the bindery) while waiting
for the funds to arrive.
M. Rancer recommends increasing the amount available for one-time
allocations by $250,000, providing a total of $660,000 per year for fiscal
years 2000 and 2001.
ACTION: $660,000 in one-time allocations will be added to the permanent
augmentation allocation budget of $433,000 to provide a total of
$1,093,000 to be allocated as supplemental allocations. CC will add a
meeting November 16, 1999 to develop a process to distribute supplemental
allocations.
4. Unspent fund balances
R. Green created a spreadsheet of unspent balances in individual book
funds to track selection activity.
ACTION: R. Green will generate a mid-year report to help CC work with
selectors to manage their funds.
5. Proxy servers
A task force is working with the Systems Office to provide off-campus high
speed cable modem users access to database subscriptions via a proxy
server, a demand that is likely to increase with increases in high speed
cable modem services. When subscriptions are under consideration,
selectors should note whether agreements for e-subscriptions allow the use
of access via proxy servers.
6. Electronic Journal Aggregators
B. Sibley raised a question about how the Library should proceed with a
review or trial of a subscription or database available only from an
aggregator. J. Spohrer suggested sending proposals for aggregated digital
content to the AUL-Collections, who would have the content reviewed by CC
and see that the contract is appropriately reviewed.
ACTION: J. Spohrer will consult with J. Lowell about support for digital
acquisitions and get back to CC.
ACTION: B. Sibley will follow up with Silver Platter about a subscription
to Silver Linker; J.Spohrer will identify a source of funds for the
subscription.
ACTION: B. Sibley will draft a process proposal for comparison of options
for access when particular titles are available only through aggregators.
7. New serial orders
More than $100,000 has been committed to new serial orders since July 99.
How should allocations for permanent augmentations be made to the serials
base relative to the existing list of new serial orders?
ACTION: J. Spohrer will add to the Nov 16 meeting agenda an item to
create a policy for financing new serial orders, and a second item to
decide the amount to devote to serials from permanent augmentations to the
base funds.
8. NCAP/LC Overseas Acquisition Program: covering the shortfall
CC needs to determine the appropriate amount of base funding for the
program and identify from where the funds should come. A debt of $102,000
has accumulated over the past three years due to a compounding of the
miscalculation of the original amount needed. A. Urbanic reported a
proposal from an ad hoc working group on the NCAP problem, which
recommended a five-step plan.
ACTION: The AUL-Collections will augment the current year NCAP budget
from reserve funds by the amounts indicated in the five-step plan of the
NCAP Working Group.
ACTION: J. Spohrer will find a source of funds to pay off the $102,000
debt.
9. Treating books with artifactual value.
ACTION: Postponed until the December meeting.