CAG minutes 5/14/97

COLLECTIONS ADVISORY GROUP MINUTES
MAY 14, 1997

Present: P. Bischof, M.Burnette, D. Fortner, B.Sibley (recorder),
J.Spohrer, B. Weil, A. Urbanic (chair)

Guests: D.Farrell, R. Green, B. Hurley, E. Woods, E. Meltzer, M.
Untawale

1. The minutes of 4/16/97 and 5/7/97 (the latter with a minor
correction) were approved. 

2. A. Urbanic will be away May 30 through  June 16. J. Spohrer will
chair any CAG meetings in the interim.

3. Moffitt Collection Proposal

A. Urbanic summarized the discussion from the previous meeting
concerning the Moffitt Collection Development Policy that E.
Meltzer presented to CAG on May 7th. The policy states that the
Moffitt collection will consist of 65-80,000 volumes to be housed
on floors 4 and 5 of Moffitt. It will include books that have
circulated and/or been on reserve during the last two years plus
titles geared towards lower division students that are selected by
Main and appropriate branch selectors.  Circulation Dept. has
already started to  red dot items (reserves/circulated vols. of
last 2 years) beginninng with the Moffitt volumes (F-L class) on
Level D in Main. After the dotting is finished, selectors can begin
their review and indicate on book flags the disposition of the book
(transfer to Main, Moff, branch, w/d, etc). It is difficult to
determine at this time how many books will be transferred to floors
4 and 5 and whether there will be space for all of them. A second
review may be necessary. The first floor of Moffitt could be
temporarily used to house some books during this transitional
period.

As for the Moffitt periodicals, current subscriptions will be
reviewed by appropriate selectors who will decide about
transferring or cancelling titles. There are 425 active serials and
all but a few are duplicated.  M. Untawale will forward list of the
unique titles to CAG. B. Weil noted that there are 4 hi use science
titles: New Scientist, Science, Scientific American, and American
Scientist where an additional copy besides science branch copies is
necessary. E. Meltzer stated that several of these titles may be
available full text on MAGS/M or UMI Proquest. She will check. It
was recommended that the full text Proquest titles be catalogued in
GLADIS/MELVYL. As for the backsets, appropriate Main and branch
selectors will make the decision whether to transfer volumes to
Main/branch or w/d.

J.Spohrer recommended that the amount from cancelled Moff serials
be credited to the "m" funds of appropriate Main/branch subject
selectors. A committee of selectors will be formed to work out the
procedures. The cancellations would probably not be made until the
Aug 1 deadline. 

As for new monograph purchases, it was suggested that Moffitt "a"
and "m" funds be split up among Main English language selectors and
appropriate branch selectors who would be responsible for ordering
Moffitt books in their subject areas.  About 2000-2500 volumes a
year are expected to be added and for every title added another
must be transferred or withdrawn. This weeding would need to be
done annually. A suggestion was made that a collection development
coordinator  might still be needed to oversee the collection and
handle problems that developed.

Action: E. Meltzer will further revise the Moffitt Collection
policy. M. Untawale will establish a timetable for the Moffitt
weeding project. Deadlines are needed. AULS should be notified.

4. Serials Cancellation Issues

Selectors have started to receive serial cancellation credit forms
for serials cancelled this year. If proper credit has not been made
selectors need to contact M. Shiells. For problems not resolved by
fiscal close of June 6th the credit can be issued for the next
year. The Librarian's office will be asked to distribute to all
selectors the spreadsheet indicating amount of serial cancellations
as well as new serial orders for each fund current as of 4/14/97. 

The fiscal close will be June 6th and M.Rancer, E.Woods, and
M.Shiells will get together and recalculate the cancellation
targets. These new figures should be sent first to CAG for review.
The draft should be ready by the June 18th CAG meeting.The present
policy of basing serials appropriations on year end expenditures
will continue though this method needs to be reviewed.

5. Silver Platter Databases

There was a brief discussion of the SP/ERL database proposal. CAG
recommended that Toxline and General Science Abstracts be dropped
from the list. The latter duplicates many of the same science
periodicals indexed in MAGS/M. Cumulative Book Index should also be
deleted as the print version is quite adequate.  Book Review Digest 
may not need four simultaneous users while EconLit may need more.
Comments should be sent to D. Farrell by May 19th. He is also
soliciting input on GaleNet databases.

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