CAG Minutes, 16 April 1997

Collections Advisory Group
 
April 16, 1997
 
Present: P. Bischof, M. Burnette (recorder), D. Farrell, B. Sibley, J.
Spohrer, B. Weil, A. Urbanic (chair)
 
Ex Officio: B. Kornstein, L. Leighton, E. Wood
 
1. Minutes were approved after emendation.
 
2. Digital Library Selection and Support
 
   Farrell presented a draft of procedures for selectors to follow when
adding electronic materials to the collection.  All licenses must go
through Farrell and Leighton for review; approved licenses will go to M.
Rancer for signature. Farrell and Leighton (and, in some cases, the
selector) will have to negotiate with the vendor to change unacceptable
provisions such as a stipulation limiting use to UCB faculty, staff and 
students. Resource groups should discuss the proposed procedures and send
comments to Farrell.
 
3. Future CAG Agenda Topics and Action Calendar
 
--Collection development manual to replace and update the guidelines and
principles.  Will ask G. Ford to produce a homepage for electronic
policies and procedured and a c.d. policy manual.  Timeline: June.
 
--Publicity for expensive digital products and ejournals.  PSAG-PS has
also has this topic on their agenda.  Farrell hope to have a webpage on
such materials by the fall.
 
--Urbanic is working on an electronic scheduling package to assist CAG in
scheduling and keeping track of its projects.
 
--Discussion about use manuals for electronic products.  Many products
have wide use, so all units need information about navigating the
software.  Some products have only online help; some have guides that 
have been developed at UCB and are on the web.  Farrell will add the
necessity of creating and maintaining documentation to the Selection of
Resources document.
 
--Moffitt Collection will be addressed by CAG at its second meeting in May.
The three AULs will have a proposal soon.
 
--MiniScap.  There will be a call for proposals soon.  CAG will be asked
for recommendations before the decisions are made in the fall.
 
--Collection support for consortial agreements.  Might also add support
for interdisciplinary titles.
 
--Ordering serial volumes on monograph funds--Leighton will bring
examples to next CAG meeting.
 
--CD-ROM network and deciding which products will be added or taken off.
Usage statistics will be helpful in deciding about placement on towers and
on retention of the products.  Also can be used to decide if certain 
products (e.g. Lexus/Nexus or DAI) have such wide use that they should be
budgeted to a library superfund.  Resource groups should review their cd
tower products in July and CAG will review these reports and recommend
action in August.
 
--Further exploration needed of how The Library will proceed technical
support for locally mounted information.  Should we be sending cd-roms to
the stacks?  to MRC?
 
--Processing costs being charged to selector funds.  Will take up at May
2nd meeting.
 
--CAG will make a recommendation to LPG about offloading additional
non-material expensed from the collections budget.
 
--Operations surplus discussion revealed no possibility of diverting this
money to collections.
 
--Digital products and trials: Farrell will update CAG at the May 2nd
meeting to get a recommendation and head toward closure.
 
--TCP: Urbanic will monitor.
 
--Brief serial records, no action date.
 
--CARS funds are being distributed to libraries.
 
--Subject specialist vacancies, no action date.
 
--Final cancellation targets based on expenditures for the fiscal year,
CAG will address in early July.
 

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