Collections Advisory Group Minutes - March 3, 1999 Present: B. Weil (Chair), P. Bischof (for C. Delgado), D. Fortner (recorder), B. Kornstein, L. Leighton, J. Spohrer, M. Ternberg, C. Wanat, K. Wayne 1. Announcements: B. Weil announced that the purchase recommendation form has been revised and is being printed. G. Lowell has responded that the recommendations about replacement funds from CAG were approved. B. Weil will be working on the Collection Development Policies and Procedures page on the Web (http://www.lib.berkeley.edu/AboutLibrary/Staff/CDP/). She plans to link to the use-statistics that G. Ford has recently been mounting on the Web, e.g., use of SilverPlatter databases. Later she would like to link to the ILL statistics C. Rubens is compiling. CAG members are encouraged to look at the page and make suggestions. 2. The minutes of February 17th were approved with two changes. 3. VCDL expenditures were reviewed based on a handout. The spreadsheet had two purposes: 1) to keep track of funds committed to a particular purpose; 2) to keep track of what has been spent. The cover sheet reported the history of the three fiscal years of supplemental funding intended to be used to support digital library collections and given to the Library by the Chancellor. The following sheets reviewed VCDL commitments by resource groups, including both one-time and continuing commitments. Questions that may be asked are: Are there any monies not committed that could be rolled-over to "content"? Should we be concerned about inflation and over-commitments in the next few years for continuations? G. Ford has estimated that the funds are 88% committed for next year. Should the funds be dispersed to individual selectors for them to oversee? Will some of the funds need to go to a "superfund" for general reference titles? G. Ford has estimated that $218,000 would need to go to such a fund. The Chair will distribute the summary expenditures to selectors. A second handout from M. Rancer on Library endowment funds was reviewed. Both the VCDL documents and the endowment documents are background information documents that CAG may use in making future fund recommendations. Members expressed concern on how donations (non-endowment gifts) make it into our various donor book funds. Could this process be documented for the CDP Web page? 4. Selectors reviewed comments received concerning journal aggregators for e-journals, such as OCLC or Blackwells. This was not considered a major problem for now, and it was agreed to wait on CDL. CDL's viewpoint is that an aggregator would be approached if a priority title is only available via an aggregator or if stability/performance is superior to what a publisher provides and the aggregator has actually mounted the material. The Social Sciences selectors may want to compare ProQuest with OCLC.
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