Collection Advisory Group Minutes - March 17, 1999 Present: B. Weil (Chair), C. Delgado(recorder), D. Fortner, B. Kornstein, L. Leighton, J. Spohrer, M. Ternberg, C. Wanat, S. Calpestri Guests: E. Woods, M. Rancer 1. Announcements: L. Leighton informed CAG that R. Green is reviewing The Library's commitments with serials subscription vendor RoweCom. They have not been providing the level and quality of service expected from them. Subscriptions not handled well by RoweCom are being placed with EBSCO and other vendors. This spring Technical Services is expected to make a final decision as to The Library's commitment with RoweCom. J. Spohrer and B. Weil indicated that Harrassowitz may be an alternative vendor of electronic journals. L. Leighton will confirm that Harrassowitz can provide access to domestic periodicals. 2. The minutes of March 3rd were approved. 3. M. Rancer: Review of budget anatomy M. Rancer distributed two versions of a spreadsheet on 'Collections Summary Reserves, Forecast: FY 1999-2002'. The first one is an analysis of collection data for a four year budget cycle. The second one includes in the analysis possible AUL allocations as listed in the document 'Proposals to CAG'. Billrep and endowment data are not included in the spreadsheets. CAG members looked at the impact different allocation models would have on spending patterns. It was indicated that there had been discussions about using some of the money to create an endowment for collections. M. Rancer indicated that it had been decided it would be more efficient to use the resources to pre-pay serial subscriptions. L. Leighton will develop a table with the number of titles we receive from large serial vendors in order to compare and determine the advantages of pre-paying for subscriptions. The spreadsheets distributed by M. Rancer show that the New Chancellor's Initiative Funds can be reasonably allocated in a four year cycle and not a three year one as originally planned. It is not clear though what is going to happen on the fifth year when inflation money has not yet been committed. There was a sense that the University administration will provide additional resources to at least fund inflation (M. Rancer estimates The Library would need $750,000) and that this information will be made available well before the year 2003. E. Woods will distribute to CAG a list of new serial orders placed by fund for this FY. M. Rancer recommended that three variables be considered in analysing the impact of serials on the budget; 1) the need to rebuild collections, 2) the natural growth of new serial titles, and 3) the availability of electronic access to serials. B. Weil stated that CAG needs to determine what amounts of the collections money should be under the direct control of selectors. Faculty and students want to see that The Library is getting the materials they need. A possibility would be to take available resources and distribute to Resources Groups and let them decide how to allocate it within the group. 4. Comments on interlibrary borrowing summary data. There was general consensus on the quality and value of this information. CAG thanks G. Ford for her work in putting together these lists in a format that is easy to use and understand. Ready access to this information greatly improves The Library's ability to evaluate collections and plan acquisitions strategies. These data will be compiled and made available on the WEB once a year. Starting this year data will be compiled using CLIO software and will included data from ALA form requests. These lists are available at: http://www.lib.berkeley.edu/UCBonly/CAG/ B. Weil will ask G. Ford to create an alphabetical list of all journals requested through ILL regardless of the number of requests made. J. Spohrer distributed a revised version of proposal # six included in the 'Proposals to CAG for spending Chancellor's and one-time monies'. Agenda items for future CAG meetings are: discussion of AUL's 'Proposals to CAG', binding budget with B. Ogden, and call number binding designations.
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