CAG meeting March 5, 1997

 
COLLECTIONS ADVISORY GROUP
 
Meeting: Wednesday, March 5,  1997, 1-3 p.m., Moffitt Conference
Room
 
Present: A. Urbanic (chair), B. Glendenning  B. Weil, P. Bischof, J.
Spohrer, V. Roumani-Denn, M. Burnette (recorder), Beth Sibley
 
Guests: Lee Leighton, G. Ford, K. Frohmberg 

I. Announcements

Urbanic attended LPG to present CAG's recommendations for
curbing spending this year.   Rosenblatt asked what selectors
are telling faculty; Urbanic requested that LPG draft a
statement about the situation that selectors could send to
faculty.  Lyman thanked CAG for its efforts.

Members of LPG confirmed that about 90% of this year's
collection funds have been committed.  There is still a slender
hope that selectors might be able to spend over 70% of their
allocations, but it's reasonably certain that they will not be able
to spend 80%

2. Discussion of Budgetary Matters

Urbanic asked about the status of prepayments to Yankee and
Academic.  Leighton responded that the Academic funding is fine
but that Yankee funds are dwindling.

Spohrer noted that over $200,000 in endowment funds (not
including those for The Bancroft) remain to be spent this year.

Ebsco money seems closer to distribution.

Discussion about the revenue generated by the technical
processing fees (the $10 processing fee) from CARS.  The
estimated revenue for the year is $110,000; $100,000 of that
amount was already built into budget allocations.

3. Minutes from the last meeting were approved after a
discussion of the effects of eliminating non-19900 funds from
the base collections budget.

4. CAG discussed networked cd-rom statistics prepared by Ford. 
These statistics cover seven months of 1996; Frohmberg will
arrange distribution to all selectors for consideration when
making cancellations.   Members expressed some interest in
creating a "superfund" for expensive titles of general interest;
some examples are the citation indexes, Dissertation Abstracts,
and Applied Science and Technology Index.  The large annual
costs of these indexes cause cancellation targets to be higher
for the selector whose fund pays for the subscription.  Resource
groups will talk about whether one "superfund" or group-
specific superfunds would be the best way to pay for such titles.

5. Procedural matters: Spohrer and Urbanic will speak with
Jennifer about creating an annual calendar of topics for CAG
discussion.  Leighton will get more information about estimating
total serials expenditures for the year to use in calculating
cancellation targets.  Farrell will be asked for inflation figures
to send to selectors for comment.

6. CAG agreed with the policy for placing serial subscriptions on
gift and endowment funds.  Leighton will talk with M. Rancer
about revising the procedures for placing such subscriptions;
someone will have to indicate that the gift/endowment will
generate enough income to pay for the subscription for at least
five years.  

7. Weil and Burnette will revise their draft statement on
processing costs charged to book funds.  Leighton will obtain
figures for the total cost of such processing charges by
Academic and Yankee.   

8. The next meeting will take place March 19 from 1-3 p.m.

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