11/5/97 Collections Advisory Group Minutes

COLLECTIONS ADVISORY GROUP 

Meeting: Wednesday, 11/5/97, 1:30-3pm, Moffitt Conference Room
Recorder: B. Glendenning

Present: A. Urbanic (chair), B. Sibley, M. Burnette, B. Weil, D.
Fortner, P. Bischoff

Ex-officio: B. Kornstein, K. Frohmberg

Guests: P. Maughan, O. Heyer, L. Weber, T. Dilworth, T. McCarthy


1. Minutes of Oct. 3 meeting - minor corrections made and approved.

2. Minutes of Selector Early Bird (Oct 14) were approved.

3. Announcements:
- G. Ford inquired about the frequency of CD-ROM use statistics need.
The system produces quarterly raw numbers data which G. Ford has been
using to produce a summary spread sheet deemed more useful by CAG
members. CAG members agreed that the summation statistics twice a year
(June and December) would be most useful.
- A. Urbanic indicated incoming CAG members will be John Roberts
(replacing M. Burnette) and Suzanne Calpestri (replacing B. Sibley).
D. Fortner will continue for Sciences.

4. Moffitt Collection Policy 
For the interim, the Moffitt approval plan with YBP is on hold. 
Because of interest expressed by faculty, comments from the Vice
Chancellor, and space planning issues related to the use of the
Moffitt building, LPG is initiating a planning process for the future
of undergraduate services and collections. Books already firm-ordered
and in the pipeline will continue to be received. CAG discussed this
decision, which seems to have been prompted by Vice Chancellor
Christ's comments at a recent Early Bird. CAG expressed its belief
that the level and type of materials Moffitt has traditionally held
are still needed, as are the duplicates Moffitt holds.
- AUL Kornstein agreed to investigate the distribution of Moffitt
approval plan slips to selectors for potential purchase of appropriate
titles for their collections, in lieue of purchase by Moffitt, with
the possibility that Moffitt funds could be accessible for that
purpose. CAG suggested a coordinator for Moffitt collections be named
to monitor the Moffitt funds.
- The issue of where books selectors might purchase out of Moffitt
funds will be shelved was discussed. CAG members noted the gridlock
problems expected in Main stacks should all Moffitt material (current
or forthcoming) be housed there. Due to many factors, CAG agreed the
issue of space is a longer term decision and should be carried to
future meetings. The question of where the Moffitt collection on level
D should go, since it needs to be moved very soon due to shifts
planned for level D, will be taken up at the next CAG meeting. 

5. Innopac Reports
There is wide-spread concern among selectors about the Nov. 1
cessation of printing of fund activity reports by the Library Business
Office effective Nov. 1. Selectors noted the inefficiency of cutting
and pasting their fund reports daily from the current web page
posting. CAG asked A. Urbanic to inquire about LBO continuing to print
the reports until a decision can be made as to the most efficient way
of printing the reports. A. Urbanic noted that a modification of the
web posting of the reports was expected soon and asked selectors to
test the new version before continuing the discussion.

6. Web of Science trial
B. Weil reported that science faculty like the system. Response time
has been slow; J. Towers is working with ISI on improving it. The
trial period has been extended to Nov. 14.

7. Library Web Project
CAG adjourned to Room 350C for a demonstration of the Library Web
Project presented by P. Maughn, L. Weber, O. Heyer, T. Dilworth, and
T. McCarthy. CAG members were asked for feedback on a web indexing
proposal.

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