11/19/97 Collections Advisory Group Minutes

COLLECTIONS ADVISORY GROUP

Meeting: Wednesday, November 19,  1997, 1:30-2:45 PM, Moffitt Conf. Room
Recorder: Beth Weil

Present:  B. Glendenning  B. Weil, P. Bischof (Acting Chair), J. Spohrer,
M. Burnette, B. Sibley, J. Roberts, S. Calpestri

Ex-officio: Lee Leighton,  B. Kornstein

Announcements
  ISI Web of Science Trial will be on the next agenda
  John Roberts and Suzanne Calpestri were welcomed as new members.

1.  New version of the minutes of November 5 were approved.

2.  Moffitt Collection Policy
J. Spohrer indicated that the Academic Senate Library Committee will
constitute a working group to discuss the outcomes of undergraduate
education and the undergraduate collections.  As a result CAG decided not
to re-review the Moffitt Collection Development Policy it had finalized a
few months ago.

In light of Sondra Shair's retirement, Jim had identified several
possibilities for Moffitt Collection development which he discussed with
Sue Rosenblatt.

a.  Find another person to do the work
b.  Discuss with CAG
c.  See if the  Teaching Library was willing to take on this work
d.  Stop collecting in Moffitt
e.  Distribute the responsibilities amongst 10-15 selectors.

Sue decided to end the Moffitt approval plan.  B. Kornstein believes that
Selectors would receive information about much of this material through
various humanities and social science selector's Yankee approval plans.
J. Spohrer indicated that P. Lyman would appreciate CAG's recommendation on
an interim solution to Moffitt collecting.

After discussion, CAG members felt it would not be advantageous to create a
new interim structure for Moffitt collecting which would involve disbursing
money to a variety of funds.

CAG unanimously recommends that approval slips be continued for the Moffitt
collection and that an interim Moffitt selector be appointed pending the
outcome of Academic Senate Faculty Committee working group on undergraduate
collections.

3.  INNOPAC Reports  (Mike Rancer joined CAG for the discussion)

Allan Urbanic's compilation of comments regarding the recent change in
Innopac report distribution was discussed.  Web distribution of the monthly
INNOPAC reports works well.  Selectors  uniformly find the web reviewing of
daily fund activity reports very time consuming and as a result many have
not been reviewing fund activity.   The clerical activities involved in
locating and printing out fund activities are  time consuming and make
future retrieval of information regarding a specific fund very time
consuming.  Selectors believe their time could be better spent on non
clerical activities and appreciated these clerical activities being handled
by clerical staff in a central office.  Mike Rancer explained that he is
saving .25 of a clerical FTE by making this change.

Selector's aren't wedded to having printed reports however felt they need
to have the information available in a timely manner with appropriate
archival retrieval.  CAG recommended that Mike look into SWISH and PUSH
technologies that would allow selectors to search the daily fund activity
reports as a group or have the reports emailed to them.  Mike agreed to
pursue these options with the System Office asap and to consider returning
the printed daily fund activity reports if one or both of them couldn't be
implemented soon.  As Selectors haven't received reports since November 1,
CAG hopes for a quick resolution.

Additionally Mike was asked if both he and LBO would consult with CAG
before major changes to Selectors work flow were made.

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