CAG Minutes, 10/21/98

Collections Advisory Group
Minutes - October 21, 1998

Present:  B. Weil (Chair), C. Wanat, K. Frohmberg, J. Spohrer, B.
Glendenning, P. Bischof, K. Wayne, D. Fortner (recorder)

Guests:  A. Barone, C. Rubens

1.  Announcements:  A. Barone announced that an agreement had been reached
for a pre-payment to Blackwell for 1999.  A similar agreement with Nijoff
is pending. B. Weil annouced that links to full-text are now in-place in
Web of Science for two publishers, AIP/American Institute of Physics and
Academic Press.  We can use the Academic links for the duration of our
trial, which ends November 7th.  K. Frohmberg asked that CAG decide about
Academic IDEAL offer at its next meeting. 

2.  Minutes of 9/16/98 were approved as amended.  Minutes of the 10/7/98
Retreat meeting were tabled for later consideration.  B. Weil will pass
her notes on corrections to recorder. 

3. C. Rubens spoke about progress on compilation of ILL statistics. 
1997-98 OCLC stats are now in one spreadsheet, or essentially 11 months,
as there is a problem with the June stats, which OCLC is reformatting. 
Rubens plans to split serials and monographs, although no sorts done yet,
and then later map results with the help of Gail Ford.  There is yet no
record of the UnCover files, 5 months of last year.  There are various
possibilities for the data output, possibly for Web.  It would be useful
to have the stats in one stream for selectors to use.  If the end-result
were an access database, the following would be useful data sets:  most
frequently requested serials;  all monographs by call numbers;  a serials
list by call number;  and a macro-count in call number groups.  The CAG
subgroup will meet with Rubens and work on a proposal for one-time
investment in the ILL statistics project, as one of the invited proposals,
due early next month. 

4.  CAG discussed electronic resource management and Rebecca Green's
proposal for a coordinator position.  Several spoke to the need for a
broader context for such a proposal, for consideration of the need for
more than a checklist approach, for the need to consider matters
conceptually as to whether organizationally sound.  K. Frohmberg has
written a problem statement on electronic resouce management for GoS that
she will share with CAG.  Larger questions:  How are we going to make
electronic products available, as the Web is not perfect?  What about the
technical aspects, as to keeping vendors apprised of IP address changes? 
How are decisions made and access granted?  How are we organized
internally to make users aware of such products and enabled to use them? 
What level of staff are needed for electronic resource management?  It was
agreed that CAG needs to say something about "process", in order to make a
recommendation to P. Abell.  This question will be discussed further at
the next CAG meeting. 

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