CAG Early Bird, 8/14/98

Collections Advisory Group
Early Bird for Selectors
8/14/98

1. Mike Rancer, Chief Administrative Officer, spoke on the "big budget"
picture for The Library, reviewing various handouts.  Handout 1, prepared
by the Chancellor's office, was a table showing columns representing
recommendations by the Blue Ribbon Commission as to collections increases,
requests by The Library to the campus, and the collections amounts that
will be coming through the Chancellor's Initiative starting in FY 1999 and
continuing for three consecutive years.  The second handout reviewed the
Chancellor's 3-year investment in more detail, marking the loss of
$940,000 in bridge monies the second year, and differentiating between
dollars for holding the base steady and dollars for rebuilding the
collections in each of the three years.  M. Rancer reviewed The Library's
Endowments and Gifts funds, distributed a draft handout, and reported that
LBO would be contacting each selector about their respective funds.  M.
Rancer noted that LBO would soon be getting base 19900 monographic
Collections Funds out to selectors and input into Innopac; these will be
based on last year's funds.  There also may be some funds coming from
State funding initiatives.  Now we need to start thinking of Library
strategies and initiatives and how we will map the one-time monies and
endowments to our priorities.  We may want to use State monies to create
endowments for the future. 2. Beth Weil, CAG Chair, reviewed collections
analysis projects done this summer and distributed various handouts, 1)
"Summary of CAG work on Collection Allocation Analysis"; 2) a spreadsheet
reviewing campus population (faculty, grad headcount, and undergrad
enrollment) and 1997/98 Library Collections appropriations; 3) a similar
spreadsheet on academic departments by population and appropriations that
additionally included "estimated assignment of area studies funds to
has/ss/sci"; 4) 1996/97 interlibrary services requests; 5) 1996/97
circulations/sweeps; and 6) a 1992-1997 UC systemwide collections budget
review. 

3. Bernie Hurley, Chief Scientist, distributed a packet of charts on "A
Collections Funding Allocation Analysis" and spoke on the analysis and
modeling he has been doing.  The study is an attempt to plot by academic
programs what appears to be happening quantitatively in collections
allocation and to see patterns or identify inequities.  A SIN (Substantive
Inequity Notifier) factor is calculated for each academic department or
college, using weighted population, usage, and relative price data, and
then correlated with 19900 allocations.  These high correlations indicate
that the Library has been doing a "great job" in past support.  As a
campus communications tool, these correlations show what we have,
"reality".  Additionally, the project also provides regression analysis
that plots data and allows for the identification of "outliers" that may
represent inequities. 

4. B. Weil discussed with selectors CAG's proposed criteria for book
allocation increases for this fiscal year, FY 1999, a list distributed as
an addendum to the Agenda for the Early Bird.  These 10 criteria will be
clarified (per comments at the Early Bird) and redistributed via e-mail to
selectors.  CAG invites comments and indications of priorities (top 4 of
10). 

--Recorder:   D. Fortner     

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