Collections Advisory Group Minutes: June 3, 1998 Present: B. Weil (chair), P. Bischof, B. Kornstein, J. Spohrer, M. Burnette, C. Wanat, L. Leighton, D. Fortner, B. Glendenning (recorder), S. Calpestri Guests: L. Jones, E. Woods, B. Hurley, G. Ford 1. Minutes of 5/20/98 were approved with minor corrections, and will be distributed via allusers and added to library committee minutes web page. 2. Announcements: J. Spohrer: web access to ProQuest has been cataloged in Gladis. JS believes that full text of all titles should be available but as L. Leighton noted that there are only abstracts for many entries, JS will check and reply to CAG. B. Weil: Academic Press has new mirror web site which seems faster than previously tested one. J.Spohrer will check on whether UCB can purchase and return to CAG with more information. B. Weil: has formed Collections Allocations Analysis subcommittee that will work in more detail on the various analysis methods proposed and report back to CAG. Members of the subcommittee include B. Weil, C. Wanat, B. Glendenning, and P. Bischof. 3. Replacement procedures: B. Weil will make editorial changes in this document, email to selectors, and will make available on the Collection Development Policies and Procedures web page at: http://www.lib.berkeley.edu/AboutLibrary/Staff/CDP/ 4. CAG response to BRC : As the group responsible for making policy and procedural recommendations regarding collections CAG felt they should make an official response. B. Weil will draft a brief memo commending the BRC Report and also the Academic Senate Library Committee's Reponses. BW will send the letter to P. Abell to forward to TVC. 5. Collection Allocation Analysis a. J. Spohrer and C. Wanat reported on their meeting with Penny Abell on this topic. PA indicated she has received a number of comments on the problems of technical processing support and that she will address them at the first opportunity. A more pressing issue is the question of how the collection allocations correlate to the campus' academic priorities. PA has asked CAG to do an analysis of our collections allocations by September 1, with a preliminary report on the methods CAG agrees are the most appropriate and fruitful by mid -July. Questions CAG are asked to address include: 1. Is our base rationally allocated? 2. How should we appropriate new money to our funds? 3. What might be the basis for arguments for new money beyond year 3 of the Chancellor's money? J. Spohrer noted that a chief requirement is that CAG come to a consensus of the best methods of analyzing our present (and potentially our future) methods of allocating our collection funds such that we can present it rationally to the campus community (and defend it if needed). He also noted that: PA officially stated that we will not have a serials cancellation project this year, and that PA suggested CAG make a proposal for selectors to be able to lien some percentage of funds as of 7/1/98. J. Spoher: distributed a handout of a collections analysis method created by Brian Schottlander of UCLA. Additional information is needed from Schottlander for us to be able to consider using the method, J.S. will pursue further. G. Ford distributed a spreadsheet that shows correlations of academic department indicators of size and library appropriations. B. Hurley presented a proposal for a method of analysis that he devised: SIN (Substantive Inequity Notifier) which includes analysis of our population of users (faculty, grads, undergrads), and usage (circs and sweeps), and an area he calls efficiency of use. CAG members agreed that BH should pursue collection of the numbers for his analysis and report back. CAG members posed many questions concerning potential usefulness of BH's "efficiency of use" category. CAG members agreed that several collections analysis methods should be performed and we will compare them. Next meeting: June 24, 1998
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