Label Printing

HOW TO PRINT LABELS

GENERAL DESCRIPTION

Labels are divided into two sections: Spine and pocket.

v. 28

no. 11

PHYS

DISPLAY

<< 8 char>>

Spine label

The Library - UC Berkeley

Received on: 8 - 08 - 00

Journal of physics. D,

Applied physics

<< 28 characters >>

Pocket label

The fixed-length field LABEL TYPE (field 01 of the check-in record) controls the printing of labels during check-in. The label type code indicates what kind of label will be printed, or whether any label is to be printed at all.
The variable-length field CALL # will print on the spine label according to the label type in the record. Spaces and periods in the CALL # field will trigger a carriage return in label printing. This should be taken into consideration if you have a long call number or a label note (see below).
The variable-length field LABEL NOTE contains local shelving information that will print on the spine label according to the label type in the record. Keep in mind that the maximum size of a spine label is 8 characters wide and 8 lines long. Longer notes will need to be abbreviated or appropriately spaced for logical line breaks. Watch for long call numbers that may truncate the label note.
There are nine options for label printing. Depending on the label type selected, the following data will be printed on the label:

AUTHOR / TITLE / SERIES

CALL #

VOLUME, ISSUE, COVER DATE

LOCATION

Library logo

Date of receipt

The box-specific NOTE field and the IDENTITY field are NOT printed on labels. If this information is required for a specific issue (ex.: fiscal years, multiple series, indexes, supplements) the label should be manually edited as appropriate.

LABEL TYPES

CODE	SPINE LABEL SPECIFICATIONS	POCKET LABEL SPECIFICATIONS
a	Call # Volume # Issue # Location Label note	Logo Date received Author/Title
b	Call # Cover date Location Label note	Logo Date received Author/Title
c	Blank	Logo Date received Author/Title
d	Call # Volume # Issue # Location Label note	Label note Logo Date received Author/Title
e	Call # Cover date Location Label note	Label note Logo Date received Author/Title
f	Blank	Label note Logo Date received Author/Title
g	Call # Volume # Issue # Location Label note	Blank
h	Call # Cover date Location Label note	Blank
i	The printer advances to the next label. No label is printed.
n	NO LABEL IS PRINTED (This is commonly used for: Comes bound, Bind on receipt, Monographic series, etc.)

POLICY FOR PRINTING LABELS

Policy on label printing varies according to each receiving unit due to equipment constraints and other factors.

RLOC = DIRECT

Each subject specialty library decides whether it wants to print Innopac check-in labels for its received direct titles. Subject specialty libraries that have few received direct titles and who are using a single printer for multi-purposes may not find this a cost-effective procedure.
The subject specialty library is responsible for coding the LABEL TYPE, LABEL NOTE, and other note fields appropriately.
To order a supply of blank Innopac Check-in Labels: Request labels "PO1820 Label Continuous Pin-Fed OCLC Telemarc III".

RLOC = S, D, or E

Units print labels according to the LABEL TYPE present in the record.
Titles requiring a label type different from the one given in the record should be updated on an as-encountered basis.
The subject specialty library is responsible for maintaining the LABEL TYPE, LABEL NOTE and other local note fields.

STANDARDS FOR LABEL PLACEMENT

Check-in the piece.
If prompted, print label.
Mark as follows:

LABEL TYPE	PARTIAL FILEMARKING	LOCATION MARKING
a	NO	NO
b	NO	NO
c	NO	YES
d	NO	NO
e	NO	NO
f	NO	YES
g	NO	YES
h	NO	NO
n	NO	YES

4. Affix label(s) to the front cover of the piece accordingly:

a. Place Spine label in the upper left-hand corner.

b. Whenever possible, place the label in an area that is free of all writing and pictures.

c. If there is no free space, it is OK to place the label over a picture. When situating a label over a picture, please be mindful not to cover the center of the picture or such things as faces, etc.

d. If you must place the label over some writing, and you have a choice between placing it over the title or over a headline referring to an article within the periodical, place the label over the headline.

e. If there is an article on the front page however, then and only then should the label be placed over the title of the piece.

f. A label may be situated vertically instead of horizontally if it would otherwise obstruct the text of an article.

g. Do not cover up dates and/or volume designation with the call number label. The label should be placed below this data.

Note: The most important thing to remember is never to place the labels over bibliographic information (title, volume/issue numbers, date, etc.). Only in the case of the labels possibly obstructing the text of an article, should said labels be placed over bibliographic data.