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V INNOPAC < return >
You will then see a "login" prompt. Type "edit" and key <return>.
NOTE: This first step only applies when using a WYSE terminal. If you are not using a WYSE terminal, please note that the logon should be edit4 to in order to print labels.
O ORDERING and receiving subsystem
U UPDATE records
You will be prompted to enter your initials and your password:
Password required for the use of this program
Please key your initials:
Enter your initials and key < return >.
Please key your password:
Enter your password and key < return >.
You will be given a choice of records to update.
Update:
B > BIBLIOGRAPHIC record
O > ORDER record
C > CHECKIN record
F > Review FILE records
S > SUMMARY of all attached records
K > KEY Substitution Phrases
Q > QUIT
Choose one (B,O,C,F,S,K,Q)
Key C to update the check-in record.
What CHECKIN record do you want to update? (RETURN if done)
Record:
You can search by ISSN, title, author, record number (if known), title key (see section B2), old UCB order number, or call number*.
Ex: i00221287
tmusical times
amusic library association
.c1171173
l1137990
cML5.M8 *
NOTE: Searching by call number may not retrieve a record, as there is no formatting standard in Innopac for spacing or cutters.
Innopac performs automatic truncation, so you can key as much of the phrase as necessary.
Innopac is not case sensitive, so you do not need to capitalize the phrase.
Searching by Title Key is a timesaving way to access the records for certain journals. To search by Title Key, type "k" then the first letter of each word (ignoring the first article) of the journal title up to seven letters. If the journal title has less than seven words, type additional letters from the last word up to a total of seven letters.
For example, the journal "The International journal of aging & human development" can be accessed by a Title Key search by typing "kijoaahd" ("&" is considered the word "and").
As another example, the journal "Indian journal of Asian affairs" can be accessed by a Title Key search by typing "kijoaaff".
If a Title Key search is unsuccessful, do not assume there is no record for the journal. Instead, search by title or other means.
If the search result is a unique hit, the check-in record of that title will display. If the search retrieves multiple hits, you will get a browsing screen from which you will select the appropriate record.
Here are a few hints for further searching if you don't easily find a record for a journal that by all appearances should have a record:
Look in the piece for the name of the agency that publishes the journal and search for that agency as Author.
The Order Record number may appear on an accompanying invoice, packing slip, or mailing label.
An editor's note or other site may contain information about a change of title or other bibliographical changes.
Searching the Melvyl Periodical Catalog is sometimes helpful because Melvyl allows keyword searching and truncation of words.
(Information on searching for Government Document titles)
Before performing check-in, carefully examine the check-in record.
Check the RLOC (Field 7)
If the RLOC given is not your location:
a. Check the mailing label again to see if the piece was addressed to your location. If the piece was not addressed to your location, forward it as appropriate. (List of RLOC codes and corresponding locations)
b. If there is a CHECK NOTE regarding an RLOC change, you have probably received the first issue reflecting the new address. See Titles Changing Receiving Location (RLOC).
c. Other RLOC conflicts should be investigated and referred to the Collection Core Services Division or the Exchange Division (with mailing label) as appropriate.
A piece may be treated differently depending on whether it was acquired through purchase, as a gift, or as part of an exchange agreement. (List of ACQ TYPE codes and definitions)
The code for label types indicates what kind of label will be printed for the piece, or whether any label will be printed at all. If a label is to be printed, the code also indicates what binding designation will appear on the label. See Label Printing
To view the bibliographic record, key "e":
See Make necessary referrals to the Serials Cataloging Division for guidelines on identifying and referring bibliographic changes. See also Standards for Recording Check-in Data and Publication Patterns
To return to the check-in record, key "e" again.
Read all CHECK NOTES and follow the directions accordingly.
Some check notes require further action. Examples are:
IN PROCESS:
The title is in the process of being cataloged. Other issues have already been sent to the Serials Cataloging Division.
Central processing units:
Check in the piece.
In the check note, write "hold shelf".
Attach a note to the piece, indicating:
the title
the date the first issue was received
the check-in record number
today's date and your initials
Place the piece on the hold shelf.
Subject specialty libraries:
Follow local procedures.
UPDATE:
Check-in card was created from a sample issue while title was still "on order". When the first issue is received that activates the order, and the following additional updating needs to be performed:
1.Add RECD DATE to order record
2.Add expected boxes to check-in card and adjust card parameters as necessary
3.Delete the check note UPDATE.
BIND ON RECEIPT or HAND TO BPU:
Follow local procedures. No label is printed.
Look for LOCAL NOTES
A local note contains additional instructions for the Subject Specialty Library. (For Central Processing units only: Insert a green flag into the piece whenever you encounter a local note in the record.)