2003-04 Serials Cancellation Project                              Revised: September, 2003

For 2003-04 cancellation project, Serials Payment Unit has updated order records to reflect cancellation:

1. Order is status "z"
2. Estimated price field is filled in
3. PO note is: "Cancel immediately" or "Cancel at (last period paid for) expiration"
4. Vendor note describing cancellation

Check-in records were noted as follows:

Main titles:

1. Upload set to "d"
2. Primary check-in note, "Cancelled; refer to BPU when all issues received or claiming complete."
3. For subscriptions: "CANCELLED" box inserted after last issue due before cancellation
4. For standing orders: "CANCELLED" inserted after last issue received and in any previous box for issues not yet published or paid for

Subject Specialty Libraries:

1. Upload set to "d"
2. For subscriptions: "CANCELLED" box inserted after last issue due before cancellation
3. For standing orders: "CANCELLED" inserted after last issue received and in any previous box for issues not yet published or paid for

Cancellation letters were mailed to vendors on Sept. 1, 2003. However, there is some overlap with issues already in transit and/or invoiced prior to cancellation notification.

For standing orders: Up until Sept. 30, 2003, please accept any issues on standing order, even if they contain a "CANCELLED" note.

After Sept. 30, 2003, please refer any issues received on cancelled standing orders to SERPAY*.

For subscriptions: Refer any issues received after cancellation date to SERPAY*.

Any further questions regarding the cancellation project should be sent to SERPAY*.

* SERPAY email: serpay@library

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Last updated Thursday, 04-Aug-2005 12:21:40 PDT Contact