BTECH minutes - 12/3/03

[Judith Weeks <jweeks@library.berkeley.edu>]

BERKELEY TECHNICAL SERVICES DISCUSSION GROUP MEETING MINUTES

Wednesday, December 3, 2003
9:00am to 11:00am
303 Doe Library

Announcements:

There will not be a meeting in January 2004.

Agenda:

1) Moffitt clean up project / Kathleen Gallagher

Kathleen took on the task of organizing a clean up project for the Moffitt 
stacks.  What this means is they did a complete inventory and shelf reading 
of the entire Moffitt collection.  In order to complete this monumental 
project they needed to bring together people from Systems Office, Technical 
Services, Circulation and Collection development.  The project from start 
to finish took 8 months to complete and over 500 student hours.

Systems provided Gladis brief screen printouts for every Moffitt Gladis 
record.  This took up approximately 3 full sections of shelves since the 
Moffitt collection is over 140,000 volumes.  They assigned students to take 
the inventory printouts into the Moffitt stacks and they checked each 
record against what was on the shelf.

Many problems were cleaned up as a result of this project.  They identified 
and fixed 11,000 problems.  Of these 6,000 items were not found on the 
shelf and declared missing or were withdrawn, 2,600 items placed on search 
were later found and 1,000 volumes were discovered to have been 
mislabeled.  The following is an example of some other types and numbers of 
problems that were cleaned up: 850 record errors from transfers, 200 
Moffitt Reference record errors, 170 books that did not belong to them 
(mostly Main books), 115 general Gladis errors, 100 previously withdrawn 
that were reinstated.  The Moffitt stacks are now in much better shape as a 
result of this project.  Everyone applauded, as this was good news on a big 
project well done.

As a side note, Kathleen brought up questions regarding problems with RFR 
records.  There was some discussion among the group about this but this is 
a topic that needs further discussion at a future meeting.


2) Change in Sciences approval vendor / Jim Gordon

With the disappearance of Academic book vendor, the Sciences have decided 
to change to Yankee as their book vendor.  Both Yankee and Blackwell came 
to give the Science Libraries a review of their ordering systems.  After 
all things were considered the Science Libraries decided it would be easier 
to go with Yankee as their vendor.

It won't be until late January before the Science Libraries will start 
seeing books ordered through Yankee.   Libraries shouldn't see any change 
in the way the books are coming in.  The end result the books should look 
the same.  The books will come with only one label on the spine and no call 
number inside.

Blackwell will fill any outstanding Academic orders that are still in 
process for the next 6 months.  After that, any orders not filled will need 
to be reordered or cancelled.  All standing orders for monographic series 
are being switched over to Blackwell not Yankee.

Jim will be providing training on the new ordering system (GOBI 2) when 
everything is up and running.  Please note to anyone using the old GOBI 
system, it will soon no longer be available and you will need to use the 
new GOBI 2.