KEYING CHECK-IN RECORDS FOR SERIALS ACQUIRED ON MONOGRAPHIC FUNDS

                                                                                                                                           Revised: July 1996

Branches may key brief INNOPAC records for serial titles ordered on monographic funds, but will arrive on a monthly, quarterly, or annual basis. These records are coded UPLOAD=N to suppress them from uploading to GLADIS. This procedure should be used when a check-in unit wants to order intermittent pieces of a serial and the INNOPAC check-in card replaces a manual card.

1. ATTACH CHECKIN RECORD

   O	<ORDERING and receiving subsytem>
   U	<UPDATE records>
   Initials [return]
   Password [return]
   B	<BIBLIOGRAPHIC record>
   Search TITLE ENTRY
   A	<Attach a New Record>
   C	<CHECKIN Record>

   Key the following fields:
   ACQ TYPE:	Key as appropriate
   COPIES:	Key as appropriate
   LOCAT:	Key as appropriate
   RLOC:	Key as appropriate
   VENDOR:	Key as appropriate
   CHECK NOTE:	Key the following text as a first note:
   1. ORDERED ON MONOGRAPHIC FUNDS, see .o______

2. ATTACH A CHECKIN CARD

   To create a CHECKIN card, INNOPAC will ask a series of questions. If <RETURN> is keyed at every prompt the card will consist of 14 empty boxes. Information can then be filled in during check-in.

3. UPDATE THE CHECKIN RECORD

   Key E	<EDIT Checkin Record>
   Key I	<INSERT a Field>
   Tag of new field    Key  N    <CHECK NOTE>
   Insert a second CHECK NOTE:   Key the following text
   	2. ! ! ! DO NOT CLAIM ! ! !
   To prevent this record from uploading to GLADIS:
   Key: 03	<UPLOAD field>
   Key: N	<NOT WANTED>

4. EXIT THE CHECK-IN RECORD

   Q	<QUIT>
   A	<ADD record to database>

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Last updated Thursday, 04-Aug-2005 12:21:39 PDT Contact