CREATING A BOOLEAN TO REVIEW "DISCARD" RECORDS

                                                                                                      Revised: February 1996

To search for discard records with no activity, branches may create a file for review. After the Boolean is created, the records can be deleted permanently from the file.

1. CREATE A BOOLEAN REVIEW FILE

   M	<MANAGEMENT information>
   L	<Create LISTS of records>
   Inititials [return]
   Password [return]

   Choose an EMPTY file with a maximum record capacity of 5000

   2	<Create a new file>
   C	<CHECKIN list>
   R	<Checkin RECORD>
   	Search on the following fields:
   07	<	RLOC = Key as appropriate
   		Enter A for AND
   03	<	UPLOAD = N <NOT WANTED>
   		Enter A for AND
   11	<	UPDATED < Key an appropriate date (e.g., 01-01093)
   S	<	START the Boolean search
   Name your file (e.g. DISCARD RECORDS sav til 5/10/96 ar)

2. REVIEW THE BOOLEAN SEARCH FILE

   O	<ORDERING and Receiving Subsystems>
   U	<UPDATE records>
   Initials [return]
   Password [return]
   F	<Review FILE records>
   Select review file to work on: Key as appropriate
   U	<UPDATE current record>
   To move through the review file:
   J	<JUMP to specific record>: Select appropriate record
   U	<UPDATE current record>

3. DELETE DISCARD RECORDS

   D	<Delete a record>
   D	<DELETE CHECKIN record>
   Are you sure you want to delete CHECKIN record?: Y
   Also delete bib rec?: Y
   M	<MAKE changes to BIBLIOGRAPHIC & CHECKIN permanent>
   Q	<QUIT> to MAIN MENU when the review is complete

4. DELETE BOOLEAN REVIEW FILE

   Once the review is complete, delete the Boolean file:
   M	<MANAGEMENT information>
   L	<Create LISTS of records>
   Initials [return]
   Password [return]
   		Select the number of the file
   E	<EMPTY your review file>
   Are you sure you want to empty the current review file?: Y
   Q	<QUIT> to MAIN MENU

Copyright © 1996-2003 The Regents of the University of California. All Rights Reserved.
Last updated Thursday, 04-Aug-2005 12:21:39 PDT Contact