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GLADIS ERROR REPORTING -- BOOKS                                                  Revised: October 1996

Errors in f, r, and b level records should be reported for fields listed below.  Most t level records will be upgraded by Bibliographic Notification, a service provided by OCLC.  However, corrections to t level records should be forwarded for author (1XX, ME), title (245, TI), date in 260 (IM) and series entry (4XX) fields.  (For more complete information on MARC fields see BPM, Appendix 1.)

1XX = Author (ME)
245 = Title (TI)
246 = Title added entry
250 = Edition information
260 = Publishing Information (IM)
4XX = Series entry
6XX = Subject heading
7XX = Added author entry
8XX = Series added entry (SE)

Also, errors in call numbers and po#'s should be reported.

For errors in lower level p, c, q and d (except MAIN d level TCPs) records, forward the book for conversion to a higher ( r or f ) level record.  Send books for conversion to: Technical Services Department, Retrospective Conversion Unit.

TO REPORT ERRORS IN GLADIS:

Send e-mail to monmaint form (Database Maintnenance Unit).  Include GLADIS record and an explanation of what correction(s) need to be made.

OR

Send a photocopy of GLADIS printout with correction(s) annotated, and if necessary, include book and route to Technical Services Department, Copy Cataloging Division, Database Maintenance Unit.

Problems to report:

  1. Shelving locations either in/on book do not match GLADIS.

  2. Call number does not match in/on book and in GLADIS.

  3. Title does not match title page or (in the case of cover titles) cover.

  4. Edition statement in book does not match edition field (250) in GLADIS.

  5. Two or more different books with the same call number in the SAME shelving location.  If there are two different books with the same call number in DIFFERENT locations, DO NOT report.

  6. MVM holdings do not include volume/volumes in hand.

  7. No record in GLADIS.  Return book to Database Maintenance Unit.

  8. Duplicate records. Report duplicate records regardless of levels.

  9. Record needs deleting.  In general, records are not deleted from GLADIS.  However, there are cases where information needs to be transferred from one record to another and one of the either duplicate, incorrect, or lower level records deleted.

  10. Requests for reclassification.  In cases of obvious misclassification or where the classification assigned causes serious public service problems, shelving locations can ask the Database Maintenance Unit to reclassify an item.  In cases where editions of a work have been split between two or more call numbers, and the material is in heavy demand (on reference or reserve, etc.), a shelving location can request reclassification into a single basic call number with dates for the different editions.

  11. Other.  For any category not mentioned above, i.e., retrieval problems, typographical errors, errors in filing indicators for fields, etc.


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