Guidelines for the Use of Field 856 (Electronic Format)

revised March 1998

FIELD 856 (ELECTRONIC FORMAT) for a URL

(for other access methods, consult MARC guidelines)

Indicators for the field (expanded 8/97 by LC). Those commonly used are in bold:

First Access Method Second Relationship

# No information provided # No information provided

0 Email 0 Resource

1 FTP 1 Version of resource

2 Remote login (Telnet) 2 Related resource

3 Dial-up 8 No display constant generated

4 HTTP

7 Method specified in subfield $2

To note an electronic version of a finding aid:

856 42 $3[Materials specified]:$u[URL]

Example:

856 42 $3Finding aid:$uhttp://sunsite.berkeley.edu:38008/ead/calher/strike/

The second indicator is "2" because the record describes the original manuscript collection; 856 field describes the finding aid--a "related resource."

To note an electronic version of original item(s) (no finding aid):

856 41 $u[URL]

Example:

856 41 $uhttp://sunsite.berkeley.edu:38008/ead/calher/image

Include a $3 for parts/items of a small collection or if multiple 856 fields are added to a single record.

Example: a single photograph from a small collection is digitized

856 41 $3Mark Twain portrait:$uhttp://sunsite.berkeley.edu/image/

HEX CODES

Replace the spacing underscore (_) and the spacing tilde (~) found in system, directory or file names with their corresponding hex code, preceded by the percent sign (%).

%5F for spacing underscore

%7E for spacing tilde

Example: http://sunsite.berkeley.edu:38008/~ead/calher/strike would be entered as:

http://sunsite.berkeley.edu:38008/%7Eead/calher/strike

ADDITIONAL FIELDS

Field 555 (Finding Aid)

Electronic finding aid available:

555 Finding aid available in library. Electronic version available on the Internet.

Electronic finding aid with digital facsimiles available (either pictorial or manuscript):

555 Finding aid available in library. Electronic version with digital facsimiles of selected archival materials available on the Internet.

Field 530 (Additional Format Available)

Use when a single item or small collection without a finding aid is available in electronic format. If a transcription of a textual item is also available, note this in the field.

Examples:

530 Digital facsimile(s) available on the Internet. [single item or entire small collection digitized]

530 Digital facsimile and transcription available on the Internet.

530 Digital facsimile of Mark Twain portrait available on the Internet.

[single item from small collection digitized]

Field 710 (Added Entry) for internal control purposes

To all catalog records with an electronic version of the finding aid available (manuscript and pictorial) add the field below. (All campuses participating in the project will make this access point.)

710 2- Online Archive of California Project.

To all catalog records for collections used in the California Heritage Project add the local entry:

710 2- California Heritage Project.$5CU-BANC