Present: Imani Abalos, Elizabeth Byrne (Chair), Jan Carter, Myrtis Cochran, Carlos Delgado, Betsy Frederick-Rothwell, Dayna Holz, Shayee Khanaka, David DeLorenzo, Adnan Malik, Carrie McDade, Steve Mendoza, Karen Munro, David Sullivan, Allan Urbanic, Kathryn Wayne (Recorder), Bruce Williams
AGENDA
1. Announcements
The East Asian Library construction project is going well and is on schedule.
The East Reading Room, Doe Library, will be dedicated to Roger W. Heyns and renamed the R W Heyns Reading Room.
Retirements: Jon Thomas has retired; Imani Abalos has been named interim head of Circulation. Joyce Ford will retire before the end of June, 2006; the Privileges desk and staffing will be examined. Charles Jackson will retire before the end of June 2006; Copy Service will possibly be contracted out, Mike Rancer is seeking input.
The Environmental Design Archives will have a fundraiser at Runnymede Farm, May 6.
A reception for the 2006 Library Prize for Undergraduate Research will be held May 10, 4-6 pm, Morrison Library.
2. Elections.
Ballots were distributed. The new Council Chair and liaisons are:
David Sullivan, Chair
Shayee Khanaka, Administrative Services Council
Kathryn Wayne, Collections Council
Michaelyn Burnette, Public Services Council
Steve Mendoza, Public Services Council (completing D. MacFarland’s term to 2007)
Virgina Shih, Technical Services Council
3. Brief Function Council reports
D. Sullivan (Collections Council) reported that the Persistence Policy will go into effect in eight months. At that time, all items in NRLF will become persistent excluding material that is there temporarily as a result of a move. Berkeley will be able to recall material to campus but will be governed as if an NRLF item. Items cannot be withdrawn. There are currently different circulation options in the storage facilities and they will be collapsed into one. “Limited circulation” will become “Building Use Only.” Selectors should change status to “restricted” if you don’t want limited circulation. Barclay Ogden has $250,000 to devote to rebinding high-use material in the subject specialty libraries.
B. Williams (Technical Services Council) reported on an emergency meeting concerning the announcement by the Library of Congress that series authority records would cease May 1. Lee will be invited to a future meeting to discuss further.
4. Introduction of Karen Munro, E-Learning Librarian
Karen Munro has a three-year contract for the position of E-Learning Librarian in the Teaching Library. Her position encompasses instruction and technology. Her specific responsibilities include: course integrated instruction, Moffitt Reference Desk, Mellon Library Partner, new Melvyl online tutorial, working with Educational Technology Services on bSpace and instruction design, web manager for Doe/Moffitt (beginning summer).
5. Archival Collections on Campus: Processing the Bancroft’s Arthur Brown Jr. Collection (Dayna Holz and Betsy Frederick-Rothwell).
D. Holz and B. Frederick-Rothwell are processing the Bancroft Library’s Arthur Brown, Jr. archives. A grant was recently funded and Bancroft contracted with the Environmental Design Archives to catalog the collection. Frederick-Rothwell provided a power-point slide presentation on the historical significance of architect Arthur Brown, Jr., describing his student years at the L’ École des Beaux-Arts, and his firms Bakewell & Brown (1905-1927) and Arthur Brown Jr. & Associates, 1927-1950. D. Holz described the process of creating the archive, from unpacking to archival basics such as cataloging, creating an Encoded Archival Description Finding Aid, to arranging the collection and documenting the category types such as personal papers, professional papers, office records, project records. She illustrated through slides the different types of architectural drawings included in the collection.
New Business:
The minimum replacement cost for lost items discussion was deferred to a future meeting.
The meeting adjourned at 11:30 a.m.
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