Present: E. Byrne (chair), J. Carter (recorder), C. Delgado, D. Sullivan,
K. Wayne, B. Williams
Guest: P. Bischof
ANNOUNCEMENTS
E. Byrne reported that she and K. Wayne attended the UC Art Librarians and
Visual Resources Curators joint meeting. The group is creating a union
list of important early California art and architecture serials and
exploring grant possibilities to digitize them, and is attempting to
coordinate purchase of expensive series and dissertations. They also
discussed the need to have art videos available for interlibrary loan among
the campuses, and explored the possibility of making a formal commitment to
retain the last serial subscriptions within UC.
FUNCTION COUNCIL REPORTS
Administrative Services Council, J. Carter
T. Leonard visited the Council and reported on the progress of the
recruitments for the McCredie and AUL vacancies. E. Woods described the
BFS upgrade and its effect on the library. The upgrade will take place
between Sept. 9-26, during which time the financial system will be
unavailable. She requested that we not use BluCards during this period,
and that any new orders be submitted as soon as possible. M. Rancer said
Canon is investigating the option of providing a scanning service, which is
technically possible with our existing machines. The first stage would be
to have an over-the-counter service, with self-service scanning a
possibility at high-volume locations in the future.
Public Services Council, C. Delgado
T. Leonard also visited the Public Services Council. He encouraged staff
to attend the upcoming Security Early Bird. It was noted that the change
from the "unde" designation in Pathfinder to "moff" has been implemented.
Technical Services Council, B. Williams
New scripts for non-Roman languages are being stored in catalog records
until we have an integrated system that can display them. From an ALA
meeting report, it was announced that AACR2 will be totally revised (and
renamed RDA - Resource Description & Access) in 2008. Of some concern was
the news that the Library of Congress would be giving up its support and
advising role to catalogers with this implementation.
Collections Council, D. Sullivan
The last meeting was a month ago, and the minutes are available on the web.
DRAFT POLICY ON REFERRALS
P. Bischof and D. Sullivan led the discussion on the Draft Policy on
Referrals. The need for the policy arose because the current procedures
for referring and paying for some area studies materials (especially
Africana, although including Latin Americana and others as well) has been
complex and time-consuming for selectors and technical services staff
alike. Currently, area studies materials from commercial vendors [but not
LC Acquisitions programs] referred to and accepted by a subject specialty
library are charged to that library's funds. To streamline the processing
of these materials, the proposal is to have area studies materials received
remain on the area selector's fund, eliminating the need to transfer money
from one fund to another. Simplifying these procedures will result in
somewhat less accurate accounting regarding Main Stack vs. subject
specialty collection expenditures, with associated costs previously charged
to subject libraries paid by area studies funds. A difficulty is that
there is no accurate record of how much is currently spent by subject
specialty libraries on this material, so it would be problematic to
reallocate money from those funds to the area selectors'
funds. Nevertheless, we agreed that simplifying the process is necessary.
Questions and suggestions from the Council included:
1. The two-week review period seems too short during busy times. Either
the review period could be extended to three weeks or there could be a way
to ask that materials be held longer.
2. As an exception, very expensive items (over $200) should be paid for by
the receiving library.
3. The flag should be clearly labelled as to its purpose. Another box
should be added to it to refer a second time in the case of
interdisciplinary titles. It was asked whether it was the same flag as
that used for government documents referrals.
4. The need to have staff in Tech Services available to make special
arrangements and exceptions was emphasized.
ROUND-ROBIN REPORTS
E. Byrne and D. Sullivan: D. Sullivan has been involved with a
digitization project of the Bancroft's Fossati 1852 publication, Aya Sofia,
commemorating the nineteenth century restoration of the Aya Sofia mosque in
Istanbul. D. Sullivan wrote the introduction to the work, which is to be
published by Octavo.
K. Wayne: Art History/Classics has a new LAIII Circulation Supervisor
starting next week. They have received a wonderful collection of art and
photography books from I. Michael Heyman in memory of his wife, Therese Heyman.
J. Carter: The unbound periodical collection in Doe will be moving to the
East Reading Room beginning Monday, July 25.
E. Byrne: The Environmental Design Library received a gift to upgrade the
library's rare book facility and preserve the collection.
B. Williams: Two critical positions have been filled: Susan Xue will head
the Center for Chinese Studies Library and be in charge of information
technology for the East Asian Library, and Jianye He will assume the
Chinese bibliographer position vacated by Jean Han.
C. Delgado reported on his trip to Latin America, including his visits to
the Buenos Aires book fair and to the National Library in Lima, Peru. In
Lima, he is involved in a project to develop a bibliographic tool that
indexes Latin American essays appearing in anthologies.
NEXT MEETING: August 4, 10-11:30 in 303.