Present: E. Byrne (chair), J. Carter, J. Ceballos, C. Delgado (recorder),
M. Erviti, P. Hamburg, S. Khanaka, C. McDade, C. McEwan, S. Mendoza, J.
Roberts, C. Rubens, B. Williams
Guests: L. Grigsby-Standfill, P. Bertrang
1. Announcements
C. McDade from the Environmental Design Archives is a new member of Arts &
Humanities Council and replaces Laura Tatum, who has left UCB.
E. Byrne will not be able to attend the Council's March 3rd meeting. She
asked if anyone wanted to volunteer to chair that meeting. Since no one
volunteered, it was decided to move the meeting to March 17.
Reminder: An Early Bird on database services changes in RLG is scheduled
for February 15, 2005. Karen Smith-Yoshimura, RLG's manager of
bibliographic access services, will talk about their RedLightGreen service
and other products.
S. Mendoza announced that the relocation of books to the refurbished North
Reading Room is on schedule. It will open to the public on Monday,
February 14th.
S. Khanaka informed that a group of friends of the late Hamid Mahamedi,
selector for Middle Eastern Studies are setting up a memorial fund to
raise $25,000 to support a books fund in his honor and a bench on campus.
A reception will take place in April.
P. Hamburg announced that Zali Gurevitch will be reading poetry in the
Morrison Room on February 14th at 7pm.
Please send ideas for future Arts and Humanities Council agenda topics to
chair, E. Byrne.
2. Function Councils Reports
Collections Council dedicated part of its meeting to a discussion of the
Technical Services review. Also, decisions have been made as to which
projects to fund with one-time resources. During the Public Services
Council meeting R. Moon was congratulated on his upcoming retirement. It
was also noted that his responsibilities will be divided between P. Payne,
hardware related issues and L. Grigsby-Standfill software related issues.
It was also noted that the shelving note of CD-ROM resources had changed
from Berkeley Library Information Network (BLIN) to Networked CD-ROM
Databases (NCRD).
3. GLADIS Programming Project List
L. Grigsby-Standfill and P. Bertrang were available to answer questions
regarding their project to prioritize GLADIS programming needs. After
having lost 1FTE the System Development & Operations group needs The
Library's input to help prioritize the many projects it has been requested
to do. P. Bertrang has distributed to all Councils a list of projects they
have been requested to do. The list is organized in three parts: Complex
long projects (40 items), Medium projects (33 items) and Quick easy
projects (21 items). The Systems Office is requesting that every Council
submit to them ten items from this list. No more than two or three should
be from the Complex list. One should select projects that are of interest
to ones' unit and users. The list does not need to be in order of
importance. The goal is to help them focus their scarce human resources on
those projects that will have the greatest impact on the Library's
services and collections. A final list will be put together by the
Library's AULs.
P. Bertrang proceeded to clarify some of the projects. She indicated, for
example, that item 9 of the Complex long list was actually part of the
Quick easy list and that item 35 also of the Complex long list was already
being done.
It was decided that A & H Council members should submit their top five
items via e-mail to E. Byrne, and then we would meet Feb. 17 to determine
our top ten from that list.
4. ILS & Reserves update
C. Rubens spoke about Moffitt Reserves Processing and Interlibrary Services.
Reserves: She indicated the new Reserves Processing/Instructional Support
Room, located in 350D Moffitt Library, opened in early December. It is
hoped that within the year, staff there will be able to assist instructors
in maximizing use of electronic resources in relation to course needs such
as reserves. She and Beth Dupuis are working with the campus to assure
Library involvement in campus development and implementation of the open
source learning management system, SAKAI
(http://www.sakaiproject.org/about.html ).
Interlibrary Services: She reported that ILS had experienced a 13.4%
increase in IBS requests received (28,800), and an overall 7% increase in
lending requests received (93,100) during 2003/04. This included a 25%
increase in requests from the other U.C. campuses, due in part to the
combination of increased use of CDL Request, and UC-wide implementation of
Fretwell-Downing's VDX (Virtual Document Exchange) software which was
purchased by CDL. This software implementation has been fraught with
problems, and ILS has not yet implemented the borrowing module. She noted
that approximately 82% of requests received by the IBS Unit from UCB
researchers are submitted electronically (63% from CDL Request and 19%
from the IBS form on the UCB Library web during 2003/04).