Attendees: Imani Abalos, Phyllis Bischof, Simon Bockie, Michaelyn Burnette,
Jan Carter, Jim Church (Guest), Myrtis Cochran, Elizabeth Dupuis, Manuel
Erviti, Paul Hamburg, Patty Iannuzzi (Guest), Shayee Khanaka, Sue Koskinen,
John Kupersmith (Guest), Steve Mendoza, Sarah McDaniel (Recorder), AnnMarie
Mitchell, Scott Peterson, John Roberts, David Sullivan, Laura Tatum, Alan
Urbanic, Kathryn Wayne (Chair).
Announcements:
· The Arts and Humanities/Social Sciences Summit Group, chaired by Gail
Ford, will be invited to a future meeting. The group has met twice and
will be emailing a call for ideas and input. Group members are Michaelyn
Burnette, Gail Ford (Chair), Susanah Hinajosa, and Jim Spohrer. (K. Wayne)
· LAUC-B Fall Assembly will be held 12/05/2003. (A. Urbanic)
1. Web Advisory Group (WAG) Update (John Kupersmith, Guest)
WAG is advisory to Lynne Grigsby-Standfill [was Jill Garland at the time of
the meeting], Manager, Digital Publishing Group, and is planning a redesign of
the Library web site. Scope, mission, and guiding principles for the
redesign have been approved by Cabinet and are online at
(www.lib.berkeley.edu/digicoll/libraryweb/mission.html). WAG conducted a
series of focus groups with faculty, staff and students, and the completed
report is posted on the WAG web site (www.lib.berkeley.edu/Staff/wag/)
under “Website Redesign Steps.” Users expressed interest in a web site
that integrated various resource types, was adapatable to the level and
interests of the individual user, and was logical, consistent, uncluttered,
and jargon-free. WAG will conduct further user testing as the process
continues (user scenarios and usability testing).
WAG works with the Web Implementation Group (WIG), which includes
representation from every unit with a web presence. WAG welcomes input via
the AHC representative G. Handman, or via email (wag@library.berkeley.edu).
2. Proposed Joint Meeting with the Social Sciences Council (SSC) (P. Bischof)
P. Bischof has arranged to invite Dean David Leonard of International and
Area Studies to a joint meeting of the AHC and SSC. Topics for the Dean’s
talk include recent changes, current direction, and new faculty hires. The
joint meeting is now scheduled for 11/20 in 303 Doe.
2. Humanities Endowment Funds & 19900 Funds (S. Khanaka, P. Iannuzzi)
In recent years, budget shortfall (difference between recurring money and
ongoing expenditures) was covered by AUL endowments. This approach covered
shortfalls year-to-year, but presents a non-sustainable long-term model,
as AUL money needs to be used programmatically, “matching one-time money
to one-time needs.” (e.g. new faculty funds, one-time funding requests,
newspaper filming project). The need to bring expenditures in line with
recurring money is one reason for the current series of budget reductions.
In order to cover ongoing expenditures, P. Iannuzzi needs to gather money
not earmarked for specific purposes by swapping AUL endowments for selector
19900 funds (all in the Arts and Humanities and Social Sciences). While
this endowment money would otherwise be supplemental to 19900 funds (rather
than substituted for 19900 funds), this is necessary to cover expenses.
These swaps are not intended to be permanent, and total allocation to
individual selectors will not be effected.
Discussion moved to the non-sustainability of the current serials model and
the need for liaisons to be conversant with the issues in order to advise
faculty. CDL representatives attended a meeting of the UCB University
Committee on the Library (UCOL) to discuss the serials model and
alternative publishing venues, and faculty were supportive. A letter is
also going out to all faculty about scholarly publishing, and an early-bird
will be held to assist liaisons in becoming conversant with the issues. P.
Iannuzzi will be charging a new, short-term group to make recommendations
about Elsevier strategy.
Questions and comments on the budget reduction included the need to avoid
“discipline wars,” the possibility of a capital campaign to support
collections (currently not possible due to the need to fund the Annex
project), the possibility of boycotting electronic access to Elsevier for a
period of time, the need to collect additional use statistics for
e-journals to inform our decisions, and the possibility of taxing the
departments to pay for expensive content.
4. Function Council Reports
A. Administrative Services Council (E. Dupuis). Group has not met.
B. Public Services (M. Erviti). Group met 8/12/03, and the minutes have
been posted. “Ask-a-Librarian” has been implemented in the CDL databases
for all campuses but UCB, as we are still discussing how to implement this
feature in addition to our current “Ask a Reference Question.” M. Cochran
is investigating the potential workload. Netscape is being removed from
all the public terminals. The new Melvyl requires Internet Explorer 5 or
higher. There is a conflict between Melvyl and GLADIS on the NYSS
terminals (keystroke echo), so telnet Melvyl may need to be removed from
these machines.
C. Technical Services Council (D. Sullivan). GLADIS is showing multiple
copies of PromptCat materials, and displaying “on order” rather than the
call number for some already-received copies. The problem is being
investigated.
D. Collections Council (S. Khanaka). The main issue under discussion is
Elsevier. The cost of Project Muse has risen from $8500 to 10,000, but new
titles are being added. Index Islamicus may be purchased, M. Cochran will
email. Final allocations to selectors are still being fine-tuned as
serials cancellations are completed.
5. Arts & Humanities Council/Social Sciences Council Proposed Merger (J.
Church)
While any changes to the council structure would be a Cabinet decision, the
group continued a discussion (originated in the Social Sciences Council) of
a possible merger and its implications. There was agreement that there are
too many meetings, especially for those with cross-disciplinary
responsibilities. This could be remedied by more joint meetings for issues
of interest to both groups.
However, there was concern that merging the councils would result in time
wasted on issues not of direct interest to humanities selectors. There was
also a concern that merging the councils would result in a decrease in
representation on function councils, Cabinet, and possibly in other venues.
Sm 9/30/2003