1. Announcements:
Imani announced that there will be a Making Effective Referrals session for
the Bioscience and Natural Resources and Public Health Libraries, May 2nd
from 8:30-9:30 in the Biosciences teaching room.
Myrtis announced that on May 19th there will be 2 representatives from PCI
here to meet with people 2-3 PM. She will send out a notice to selectors
and reference staff e-mail reflectors to confirm.
Phyllis announced that Margaret Gatza, ProQuest Account Executive, and Rod
Gauvin, General Manager, will visit the Library on May 6th. The meeting
will be held in 303 Doe Library, 11:30-1.
2. Elections
Allan Urbanic conducted the voting process for the election.
The new Arts & Humanities Council Chair and Function Council liaisons are:
Chair -- Elizabeth Byrne
Administrative Council -- Beth Dupuis
Collections Council -- John Roberts
Public Services Council -- Kathryn Wayne
Technical Services Council -- Scott Peterson.
3. Function Council reports.
Collections Council -- The final deadline for serials cancellations is May
30th. There were several questions regarding the serials cancellations,
which will be brought to the next Collections Council meeting. They were:
what information will technical services need for libraries to get credit
for cancelled subscriptions? And will there be a final spreadsheet of what
we all did? Collections Council is working on a list of themes within
collection management and how they will work with budget cuts. The final
list of themes will then be up for discussion.
Public Services Council. Tom Leonard came to the meeting to discuss
various budget issues. Circulation services will be discussing universal
returns. Melvyl-T is now in the transition mode and up for general use.
There was a discussion about a sorted index feature for uniform titles in
Melvyl-T. It was decided to have a special session to discuss the issue
further. *Allan has reserved rm. 105 Doe, 1-2:30 PM on Wednesday, May 7
for an informal discussion of the uniform title issue in Melvyl-T. John
Roberts pointed out the shortcomings of how Melvyl-T sorts (or fails to
sort) titles in a useful manner. We can also look at the Harvard solution
to this problem. Anyone interested in seeing the problem demonstrated is
welcome to come and bring examples of uniform title searches in their
disciplines. A letter may be drafted to bring this matter again to the
attention of CDL.
There was further discussion of Melvyl-T. It was asked that if there would
be additional training sessions since not everyone could attend that last
training session. July 17th was proposed as a possible training
date. Kathryn and Elizabeth will work on the arrangements for this
training session. Beth Dupuis will look into the TLIB offering some
Melvyl-T drop-in sessions for faculty in the late summer or early fall.
Technical Services Council. Ginny Moon brought questions about archival
records and tracking the last copy - these were discussed. Elizabeth noted
that lately there have been shipments of books without labels. This issue
will be brought up to the council.
Administrative Services Council There has not been a meeting. Susan
Koskinen will work on the Xerox contract committee. Nothing to report yet.
The meeting was adjourned at 11:00 am. The next meeting will be on
Thursday, June 5, 2003, 11:30-1 for a year end luncheon.
Susan Koskinen
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