In Attendance: M. Burnette, E. Byrne, J. Ceballos, C. Delgado, M. Erviti,
K. Gallagher (recorder), S. Khanaka, S. Koskinen, S. McDaniel, S. Mendoza,
J. Roberts, D. Sullivan, A. Urbanic, K. Wayne (chair), B. Williams
Guest: P. Maughan
1. Announcements
Noting an increase in public traffic since the opening of the new
Environmental Design Library, E. Byrne inquired if any of the subject
specialty libraries were using the CalNet logon to limit use of computers
to UCB-affiliated patrons only. It was suggested that interested branches
contact Amy Kautzman, who led the implementation of CalNet in Doe, for more
information.
B. Williams announced that the EAL GIS system was hacked recently.
K. Wayne announced that the next meeting of the Arts & Humanities Council
would be scheduled for the 3rd Thursday of January (1/16).
2. Mellon Faculty Institute on Undergraduate Research, Summer 2003
P. Maughan spoke in detail about the development, planning, and aims of the
Library/Faculty Fellows for Undergraduate Research Planning & Pilot Project
funded by the Mellon Foundation. As part of the project, a Faculty
Institute on Undergraduate Research is scheduled for June 2 - 20, 2003. The
Institute draws on the expertise of six campus partners -- the Library, the
Division of Undergraduate Education, Office of Educational Development, GSI
Teaching and Resource Center, Office of Undergraduate Research and
Educational Technology Services -- "to provide support and resources to
faculty seeking to incorporate undergraduate research assignments requiring
the use of The Library's print and digital resources into new and existing
courses." Critical objectives of the Mellon Project include building
collaboration between faculty and librarians; forging partnerships among
academic partners committed to teaching and learning at Berkeley;
increasing the number of faculty involved in mentoring undergraduate
research; and developing a community of faculty interested in designing
curricula that incorporate information competencies and research skills.
Maughan also discussed the Institute's relationship to broader campus
initiatives that address undergraduate research and information literacy,
including the WASC accreditation process currently underway.
10 faculty members will be selected to participate in the Institute, with
formal solicitation of applicants beginning in January. Tenured faculty,
adjunct faculty, and instructors are all eligible to apply. Complete
description of the Institute and its objectives, with calendar, application
form, and other information, is available on the program's web site at
http://www.lib.berkeley.edu/MellonInstitute/. Maughan encouraged selectors
to spread the word to their faculty and to direct further inquiries to the
web site.
Individual selectors will also have a role in the Institute itself: Some
will be approached to contribute their knowledge of relevant library
resources as part of a larger "support team" advising faculty on course
re-design. They may also be asked to purchase materials in support of
specific faculty projects with the $2,000 grant allocated for this purpose.
Early signs of faculty interest in the Institute are encouraging: Maughan
received 20 inquiries within 24 hours of the first CALMAIL announcement
sent out by Christina Maslach.
Council members interested in more detail about the planning process were
directed to the internal Project Staff web site
(http://www.lib.berkeley.edu/Staff/MellonProject/) where the original grant
proposal, Steering Committee minutes, a description of project phases, and
the text of Maslach's CALMAIL announcement to faculty are all available.
3. First Web Group Meeting
D. Sullivan directed council members to the web page of the newly formed
Web Implementation Group (WIG), where the group's charge and meeting
minutes are available. (http://www.lib.berkeley.edu/Staff/wag/wig.html). He
also noted that membership in WIG would not be fixed, but that units with
"web workers" and content contributors should send representatives to
meetings as they saw fit. He recommended that everyone keep an eye on
upcoming agenda as they are distributed to identify meetings especially
relevant to their unit.
4. Proquest URLs in Pathfinder/Gladis
Following brief discussion, the group agreed that issue-level links from
Gladis to Proquest journals were preferable to the current title-level
links, but had two qualifications to add: 1) Some suggested that the
current access was better than none at all, and added that title links
should not be removed without immediate replacement by issue-level links.
2) Recognizing overlap with the work of the Ejournals Task Force, council
members also expressed interest in reviewing the recommendations of that
group before putting its full support behind any new, time-intensive
special project for Tech Services.
5. Function Council Reports
Administrative Services: S. Koskinen reported that a new version of Kronos,
the online timecard system, was now available. It was also suggested that
the Library Emergency Plan needed to be updated. The Group also wondered
if the Safety Committee would be meeting on a more regular basis.
Action Item: Koskinen will bring these suggestions to the Administrative
Services Council.
Public Services: M. Erviti reported briefly on agenda items at the last PSC
meeting, including a briefing on Technical Services priorities, and Amy
Kautzman's summary of the USA Patriot Act/privacy issues teleconference. He
suggested members watch for the release of the group's minutes for more detail.
Collections: S. Khanaka reported on the serials cancellation plan aimed at
achieving a $700,000 collections budget reduction, and noted that a web
site detailing the plan for the benefit of library staff and faculty was in
development.
Discussion of the plan, along with P. Iannuzzi's 12/3 memo summarizing it,
followed. In particular, the group reviewed: 1) Factors that might justify
exceptions to the cancellation policy, including faculty concerns; use
patterns; substantial differences between print & electronic versions;
exceptionally high print usage; high impact factor; and review journals
heavily used by undergraduates. 2) The timeline for selectors to review
their Elsevier titles. Specifically noted was the March 1 deadline for
submission of requests for exception, and the June 1 target for final
cancellation decisions.
AHC members expressed two main concerns about the cancellation plan, both
related to a perception of its disproportionate effect on the arts and
humanities: the first, owing to lower inflation rates for serials in the
arts & humanities disciplines; and the second, owing to a provision in the
plan "to lower selector's base for calculation of cancellation targets" in
lieu of crediting their funds for print cancellations. (See "Budgeting
Details" in Iannuzzi's email of 12/3). Additional suggestions were: to
make the cuts as flexible as possible between monograph and serials funds;
to note that the inflation figure is variable across disciplines; to
clarify selectors' base amounts; to address whether endowment funds may be
used; and to determine which print journals held at UCB are available online.
Action Item: Khanaka will take these concerns and suggestions back to
Collections Council for discussion.
Other items of note from Collections Council: 1) Reference collection
duplication will be the next area targeted for possible budget savings. 2)
B. Ogden has found money to cover the binding budget shortfall, so, for the
time being, the binding crisis has been resolved.
Technical Services: D. Sullivan reported that TSC did not meet.
K. Wayne announced that Claudette Smith had to resign as liaison to the TSC
due to her move to Anthropology. Her term ends July 2003. Members who are
Library Assistants were encouraged to volunteer to fulfill the remainder of
her term.
Next Meeting: January 16, 2003
Recorder: Jean Han