1. Welcome New Members
K. Wayne welcomed the following new members: Sarah McDaniel, RRC,
Linguistics Selector; David MacFarland, ENVI, Operations Manager; Chris
Gutkind, RRC, Reference Librarian; Scott Peterson, RRC, Technical
Processor; and Kathleen Gallagher, TLib, Undergraduate Services and
Moffitt Collections.
2. Announcements
E. Byrne- the Environmental Design Library will be closed July 10-31 for
the move back to Wurster Hall.
S. Mendoza- a shift of the Doe Reference collection in the North Reading
Room has been completed. Doe/Moffitt selectors are encouraged to
reacquaint themselves with their classification areas.
K. Wayne- with unanimous agreement, the July 4 A&H Council meeting was
cancelled. The next meeting is tentatively scheduled for July 18. If this
date is cancelled, the next meeting will be held August 1. Beth Dupuis,
Head of Instructional Services, has been invited to the August meeting to
discuss library instruction.
3. Function Council Reports
Technical Services, John Ceballos
Jon Solomon has taken over the BPM web site formerly managed by Pam
Daniels. J. Solomon has encountered some problems such as outdated html
code and confusing file names. He will meet with B-Tech in June and will
give them a demo of the new version of the BPM as well as to the Technical
Services Council. A task force was created in July 2001 to review backlogs
in technical services units in the Library, Bancroft and EAL. The group
reported a backlog of 261,000 items in Central Technical Services and
461,000 in Bancroft and EAL. The reason for the backlogs has been
attributed to an imbalance in staffing and the amount of materials
received for processing.
Collections, Jan Carter
The CC meeting was postponed until next week. At their previous meeting,
the group discussed the collections budget three-year forecast and
technical services processing.
Public Services, Mari Miller
Draft PSC minutes were distributed prior to the meeting.
4. Collections Budget Three-Year Forecast- P. Ianuzzi
Patty distributed a three-year collections budget forecast, "Provisional
Three Year Collections Budget Plan: Inflation, Special needs, Flexible
Assets" (AR 3/12/02; JG 5/6/02), a revised version of the budget plan
created by Alan Ritch, former AUL for Collections six months before he
retired with an intent to stabilize the budget and assure funding for
collections. A. Ritch's goal was a self-sustaining budget in case the
Library did not receive funding from the campus. To get input to the
budget from selectors, Patty has been discussing the issue with the
subject councils. This mechanism has worked well, so she expects to have
future conversations with the councils.
The important areas of the three-year budeget to note are the categories:
Inflation, Special Needs, and Flexible Assets.
Inflation- changes were made to the DLIB section in order to make the fund
sustainable. DLIB has to be viewed as a serial fund and growth factor
added for electronic resources. The expenditure pattern was reviewed by P.
Iannuzzi and M. Phillips to come up with the present $75,000. This plan
will be reviewed again if it does not work. A Collections Council subgroup
is working on guidelines for selectors to apply for DLIB funds.
No money was allocated for monograph inflation after next year because we
are not getting money for inflation from the campus; the same is expected
for the next two years.
Special Needs- A list of debits were discussed in Collection Council. This
category was created to support collection related projects. A. Ritch
created items in this section and no subsequent changes have been made.
Selector Requests includes new faculty startup, one-time requests to the
AULCD, etc. There should be a decline in need, which would decrease the
amount needed in this area. Science Council proposed that the allocation
be further reduced to fund monograph inflation.
Flexible Assets- the AULDM amount is a carryforward fund. AUL Endowments
was changed because other endowments and one other funding source were
identified.
Overall, the Budget Three-Year Forecast looks ok considering that other
schools nationally are conducting serial cancellation projects. Also
several hardships we will have to face are no special requests to the AUL,
monograph inflation, and selector contributions to the budget. Another
issue Patty wants the Council to start thinking about is how serials are
funded, a permanent reduction against the monograph base. If this is not
acceptable, we will have to find a lot of money from another source to
fund serials, including electronic resources. The first infusion of money
from campus went to serials. Before that we had serial cancellations and
that money was used. Serial cessation will not bring in enough money.
Patty will take this issue to Collection Council for further discussion.
At the last UC Collections meeting, eight campuses were engaged in
canceling print subscriptions if the title was available electronically.
Patty's concern is that if Berkeley does not begin a similar project, we
may, by default, become the library of last resort for certain titles.
After the Mellon project (collection management initiative to look at the
use of print and electronic journals statewide; Mary Ann Mahoney is
Berkeley's contact) is complete, we need to review the report in regards
to canceling print titles for electronic to realize some savings.
Asked about the Chancellor's view of the budget, Patty responded that the
library has put aside a million dollars, one-time money taken from salary
savings, in case we have to give money back to the campus. It is highly
likely that we will not get this money back. She is most concerned about
the budget for next year. The Social Sciences Council raised the issue of
reclasses, which affects the operations side of the budget. Units are
funding reclasses and it is a large hit to the library budget. The money
to fund reclasses is a permanent, recurring cost taken from staff
positions and GA. The operations budget will have to be reduced by this
increasing amount every year.
5. Technical Services Processing- P. Iannuzzi
For the past month in her new role as AUL Collections, Patty has been
meeting regularly with Rebecca Green and others in the Technical Services
Department to foster better communication between technical services staff
and selectors. Selectors have indicated that there is a need for someone
to coordinate acquisition related functions. If a vacant technical
services position were available do we want to use it to support
acquisition related functions.
Two questions were posed:
1) What are the acquisition-related functions and activities that need
to be expanded or improved that can be handled by one person?
2) What skills and abilities would you like to see in this position?
The group responded with various ideas and suggestions that will be added
to information gathered from the other Councils and used in future
conversations with technical services staff.
6. Function Council Liaisons Elections for 2002-2004 term
K. Wayne thanked the outgoing liaisons for their two years of service:
Steven Mendoza (Administrative), Allan Urbanic (Collections), Mari Miller
(Public Services), and John Ceballos (Technical Services).
Newly elected function council liaisons for 2002-04 are as follows:
Administrative Council: Imani Abalos
Collections Council: Shayee Khanaka
Public Services Council: Manuel Erviti
Technical Services Council: David Sullivan
7. Special A&H Council Funding- K. Wayne
Last year A& HC was awarded $2500 from Cabinet to sponsor council related
activities, i.e., speakers, workshops, staff development programs. K.
Wayne and B. Glendenning, chair SSC, met with David Duer to discuss a
possible donor event which was originally proposed at the December
meeting. Duer recommended that it might be possible to bring in a speaker
and invite a select group of donors in arts, humanities, and social
sciences. Wayne and Glendenning decided to continue to brainstorm on
additional options. B. Glendenning has requested $2500 for SSC programs.
A&HC and SSC could still sponsor a joint program with a $5000 budget. If
SSC is not funded, A&HC will develop a program with its existing $2500. K.
Wayne suggested planning a program for the fall semester. We will revisit
this topic in July or August.