Present: Elizabeth Byrne (Acting Chair), Jan Carter (recorder), Michaelyn
Burnette, Steve Mendoza, Beth Sibley, Chris Gutkind, Carlos Delgado,
Barbara Glendenning, John Ceballos, David Sullivan, Phyllis Bischof, David
MacFarland, Claudette Smith, Shayee Khanaka, Suzanne Calpestri
Guest: Laine Farley
1. Introductions
2. Function Council Reports
Public Services Council (Delgado)
C. Delgado distributed drafts of new reference statistics forms for desk
and individual use. After a brief discussion, it was suggested that
comments be sent to P. Bischof.
Delgado also distributed the handout from the PSC meeting with guests E.
Meltzer, C. Campbell, and P. Maughan on the topic of the MELVYL transition.
The timeline for the transition was detailed: April-June, usability
studies conducted; August, production database available for testing with
all UC (but not other locations) records; July 03, MELVYL-as-we-know-it
retires and MELVYL-T becomes the catalog.
Technical Services Council (Smith)
The new version of MELVYL triggered a review of current GLADIS record
specifications. Two categories of records that need to be cleaned up by
the owning units are those with "empty" storage notes, and MVMs and serials
without sum notes.
Administrative Council (no report)
Collections Council (Carter)
The March 12 meeting was Alan Ritch's last. P. Iannuzzi, who will be
Acting AUL until Ritch's replacement is hired, attended and was given a
budget overview and update. Two pressing issues for Collections Council
are the distribution of M. Phillips' work while she is on maternity leave
and developing guidelines for the use of DILIB (Digital Library) funds.
3. CDL Activities - Laine Farley
L. Farley gave a detailed overview of the A&I transition, the MELVYL
transition, and other activities in which CDL is currently engaged.
A&I transition: L. Farley reminded us that although the strategy driving
the transition of the abstracting and indexing sources to the vendor
platforms is partly economic, the overall goal is to provide our users with
a consistent level of service across all licensed resources. One of the
major benefits coming from this transition is the ability to take advantage
of the SFX technology with UC-Links, which will allow us to link holdings,
content, and the Request feature to the vendor records. This same
technology can also be used in the future to link to other sources, such as
those providing biographical or citational information. She encouraged us
to get into the habit of working with, and providing feedback to, the
resource liaisons for each of the vendors. The list of the liaisons is
available at: http://www.cdlib.org/libstaff/sharedcoll/liaisons/liaisons.html.
MELVYL transition: Usability testing is being conducting at several
campuses on the test database now through June. The test database combines
the MELVYL catalog and the Periodicals database, includes keyword, call
number, phrase and proximity searching, limiting to electronic resources,
browsing headings, name and subject cross references, and sorting results.
Still to be added to the test database are the special music search and
display features, multilingual character support, basic telnet, and the
save and Request functions. Policy questions having to do with record
format standards and non-UC contributors are being discussed by SOPAG.
Campuses have submitted proposals for record improvement projects to meet
the new standards and to improve resource sharing (e.g,, Request). Money
will be available to campuses for these projects after review by SOPAG and
the ULs. The new catalog also presents an opportunity to review non-UC
contributors regarding their value to our users, issues related to
processing their records, and their future plans.
Other activities: The JSC Surveys from August, 2001 as well as Shared
Collections documents are available on the web at:
http://www.cdlib.org/libstaff/sharedcoll/jsc/ and
http://www.cdlib.org/libstaff/sharedcoll/docs/. The Licensing Workplan in
Shared Collections lists the databases being worked on at the moment; the
CDL Collections Update is a running report of everything that has ever been
suggested for inclusion. (Some of these documents are password protected;
ask someone attending the meeting for the password.) Several licensing
negotiations have been completed recently including those for the UC Press
books via NetLibrary and the Gale Literary Resource Center; Early English
Books Online is in negotiations. Several service related projects are
underway involving the Request feature, the Consortial Borrowing Service,
desktop delivery of scanned articles, improving Searchlight, and the
redesign of the CDL webpage. The eScholarship team is working with faculty
in communities such as those dedicated to tobacco control, dermatology,
humanities (Electronic Cultural Atlas), international and area studies, and
social sciences ORUs to change and improve scholarly communication through
activities such as UC press books, humanities data sets, eprint
repositories, and digital journals.