ARTS & HUMANITIES COUNCIL / SOCIAL SCIENCES COUNCIL JOINT MEETING
December 6, 2001
10-12 / 303 Doe Library
Present: Imani Abalos, John D. Berry, Simon Bockie, Michaelyn Burnette
(recorder), Elizabeth Byrne, Jan Carter, John Ceballos, Myrtis Cochran,
Lincoln Cushing, Carlos Delgado, Tim Dennis, Barbara Glendenning (chair,
Social Sciences Council), Lora L. Graham, Gary Handman, Susana Hinojosa,
Patty Iannuzzi, Yuki Ishimatsu, Amy Kautzman, Shayee Khanaka, Sue Koskinen,
Becky Lhermitte, Steve Mendoza, Mari Miller, AnnMarie Mitchell, Alan
Ritch, Jim Ronnigen, Beth Sibley, Claudette Smith, Deborah Sommer, David
Sullivan, Allan Urbanic, Kathryn Wayne (chair, Arts & Humanities Council).
Guests: David Duer and Lark Ashford, Development Office
1. Member introductions
2. Library Development Overview and Initiatives (David Duer and Lark Ashford)
Duer gave an overview of the activities of the Development Office; the
primary functions are stewardship of the donors and of endowments and
gifts. Development raises money but does not spend it; however, there is a
connection between how the money is spent and how much money Development
can raise. Stewardship, the care of what we have, is central to how much
can be raised in the future. Private support of the libraries is crucial.
The Library currently has $78 million in endowments, much of which has been
raised in the last ten years.
All donors become members of the Library Associates. On the average, about
5,000 people make donations to The Library each year. The Library has
special permission to solicit all alumnae and friends. The Library
Development Office has four staff and several students (compared to
fourteen staff in Law). Setting priorities for capital campaigns is a work
in progress. Development has information about all endowments; such
information is difficult to collect because it is scattered. Development
tries to communicate with donors and/or their families to tell what has
been done with their donations. Duer explained the methodology of
determining who sends a personal thank you message to donors; never has a
donor complained about receiving too many such notes from The Library.
During the question and answer session, Duer addressed the possibility of
inviting more library staff member to donor events, the lag between the
time a gift is made and the time the money is reflected in selector funds
(Development has no control over this lag). Ritch suggested touring
potential donors around "Anthropology at Berkeley: A Century of
Pathbreaking Scholarship 1901-2001" currently on display in the Bernice
Layne Brown Gallery. Duer was asked to share information on special events
and donations such as the recent Alice Waters collection and event. Much
scholarship is interdisciplinary, and selectors need to know about new
endowments so they can send collection suggestions to the fund manager.
Duer was asked to consider raising funds to support oral histories,
especially of minorities; he responded that Alan Ritch is a filter and that
ROHO has its own priorities. John D. Berry, NAS librarian, pointed out the
need for funds in affiliated libraries; Duer replied that these libraries
do get gifts through University Relations if the donor specifies them as
the recipient. Ritch mentioned a Collections Council suggestion that there
be a visible database of all endowments so everyone can see them; some
endowments allow broad use. Duer responded that such a database would be
hard to construct and maintain with current staff. Ritch said that a
subject guide to endowments would be useful and mentioned that he has money
in his endowments; there is an application process for funding. Ritch
suggested not waiting for gifts to appear in accounts but spend the
anticipated money and thank the donor right away. Sommer reminded Duer and
council members that selectors wrote case statements some years ago and
that producing new statements might be useful for fundraising and for
identifying suitable projects for endowments. Duer replied that such a
project would be useful since he does not know all needs. He will try to
match donors with library needs. Miller asked if a simple paper list of
endowments could be compiled to help selectors; Duer stated that having a
list of all 200 library endowments would be useful since there is no one
place, except CADS, where they are all listed.
Ritch mentioned the usefulness of having every endowment in the online
catalog so that key word searching will bring up each title purchased with
that fund; this serves as an electronic bookplate. Berkeley needs to add a
searchable field for endowments/donors; Art History/Classics and the
Environmental Design Library already include this information in their
online records.
Wayne spoke of selector desire for contact with potential donors and
suggested using the Arts & Humanities Council $2500 funding for a joint
luncheon with Social Science and Arts & Humanities Council members and
potential donors. Duer responded that the cost would be modest and that
campus might give assistance.
ACTION ITEM: Wayne and Glendenning will get together to brainstorm ideas
about such an event and post ideas to the council reflectors or present
them to the councils at future meetings.
3. Announcements: none
4. Task Force on URLs (AnnMarie Mitchell)
Mitchell gave a brief report on the work of the task force; Margaret
Phillips will come and give a more complete report in the future. Shared
resources must have a URL; selectors decide what other resources to
include. Users need the information, but it's confusing for them if there
are many URLs for one resources. So far, the task force has concentrated
on ejournals.
5. Table Topic: Models of Academic Supports - Mellon Planning Grant
Opportunity (Patty Iannuzzi)
Iannuzzi talked about drafting a proposal for a Mellon grant that includes
a campus collaboration in building new models of academic support and that
focuses on working with faculty to increase the use of library collections
in teaching and research and to improve knowledge management skills.
ACTION ITEM: Iannuzzi will email selectors and staff with information and
may call for a group to develop ideas.
6. Function Council Reports
Public Services Council (Miller): minutes are out for most recent meeting.
PSC is working on digital reference.
Collection Council (Carter): approved CBS proposed allocations for special
funding at recent meeting; Ritch will be notifying selectors. All funding
was one time, and all who asked for special funding will receive some
portion of their request. Selectors with large balances should feel
vulnerable.
Technical Services (Smith): Technical Services has many staff vacancies.
There were special projects to catalog foreign titles and Doe MVMs. The
CDL is ready to do a snapshot of UCB for the new Melvyl.
Meeting adjourned.
Arts & Humanities Council will not meet in January. The next meeting of
Arts & Humanities will be on February 7, 10-12. Recorder: Tony Bliss.
Facilitator: Michaelyn Burnette. Professor Philip Stark, Chair of the
Educational Technology Committee and Victor Edmonds, Director of
Educational Technology Services will be on the agenda for this meeting.