Present: Michaelyn Burnette (recorder), Elizabeth Byrne, Jan Carter, John
Ceballos, Myrtis Cochran, Carlos Delgado, Jean Gibson, Steve Mendoza,
AnnMarie Mitchell, John Roberts (chair), Allan Urbanic, Kathryn Wayne
Guest: Margaret Phillips
1. Recorder for next meeting: John Ceballos
2. Announcements
Carlos Delgado introduced Jean Gibson, who works with him part-time as the
assistant for Latin American collections.
3. Election of new council chair
Kathryn Wayne was elected as the new chair; her two-year term will begin
July 1.
4. Discussion of electronic resources needs and concerns with Margaret
Phillips
Margaret discussed the issues raised by answers to her questionnaire: why
isn't a subscription working? why can't it be accessed through the proxy
server? what are the cataloging procedures? and other issues mentioned by
selectors in their responses. She sees part of her job responsibilities
as acting as a liaison between selectors and Technical Services and is
getting training in the operations and procedures of Technical Services.
She is also training with Mike Rancer on site licenses for web resources
and will eventually be handling them. She has already taken over licenses
for CD-ROMs. She is identifying counterparts in other UC libraries and
Stanford.
Margaret suggested solutions to one cataloging quandary: if the journal
already has a Gladis record, send the URL to sermaint@library.berkeley.edu
to have it added to the record. If the journal has not been cataloged for
UCB, send the information to Esther Fulsaas. Selectors mentioned the
difficulty in discovering that UCB has access to electronic products,
especially those brought in through packages.
Other problems raised by selectors: difficulty of knowing about which
titles are available through ECO and Catchword, the backlog in cataloging
electronic resources, LC's elimination of subject headings which identify
the object as electronic, need for a list of electronic journals at UCB
beyond those in the sciences, the impact of changes in Melvyl and the a&i
databases available through CDL, archiving electronic resources,
especially CD-ROMs and their software, difficulty of accessing some
products through new versions of Windows, need for software and keyboards
to support foreign language character searching at public workstations,
ways to pressure publishers to offer cheap access to web versions of
products that libraries have already bought on CD-ROM, difficulty of
coping with CD-ROM products requiring human intervention for patrons to
use, documentation.
Margaret will attend future Arts & Humanities Council meetings when
appropriate.
5. Updates from function council representatives.
A. Elizabeth Byrne reported on PSC activities She deferred a lengthy
summary because Mari Miller had emailed an informal report; a summary
follows:
**Optometry library materials are housed in Doe for the summer while
Optometry undergoes renovations. They can be paged through Pathfinder.
Ralph Moon reported LSO has some back-up equipment in case of rolling
blackouts. Any server-based information is not in danger. However, if a
blackout should occur, it is recommended that you turn off all equipment.
**The Task Force on Pathfinder Indexing was presented to and reviewed by
the Public Services Council. After a few details of the report are
resolved, PSC will
distribute the report to the Library at large for further review.
**Scott Miller gave a report and update on the "NRLF Request" feature,
which is now in experimental mode. PSC voted to make it "active."
Bookmarks for publicity are planned. There will also be an "allusers"
announcement. Other publicity is left up to individuals. Scott has
generic text he can send to individuals for other flyers and
announcements.
**Ralph Moon gave a report and update on Library Systems Office
activities. Phase 2 of the faculty/staff ID project has begun. Work of
the Melvyl transitions team has also begun (Ralph is a member). Ex Libris
is the vendor for the new Melvyl. Ex Libris has until October 1 to deliver
a product. Then there is only ONE MONTH for UC to comment.
CDL is working on a UC-wide organized review.
**Lorelei Mansur gave a report and update on the "email notification"
pilot project which begins Monday. Implementation is due for Fall.
**PSC discussed and reviewed terms and procedures for elections and new
PSC members. Representatives serve for two years.
**PSC spent the remaining few minutes discussing work that needs to be
done with the PSC "priorities list."
B. Steve Mendoza reported from Administrative Council: the position of
Buyer is close to being filled. Training for BAIRS II will soon be
offered; staff from the Library will offer an abbreviated version; those
needing full training may take the 3-hour sessions offered by campus.
LHRD has two new staff members. Work on the staff lounge is almost
finished. Rancer reported on the State budget; $600,000 of the additional
million/year for the next three years that the UCB administration promised
to the library is from state funds.
C. John Ceballos summarized recent TSC activities. The UC Collection
Management Inititative Operations Committee, a pilot project funded by the
Mellon Foundation, will monitor the use of electronic materials UC-wide.
One UC would serve as an experimental
(paper journal sent to NRLF or SRLF) unit, another as the control
(electronic journal) unit. Volunteers are needed to either serve as an
experimental or control unit. Experimental titles should sent to NRLF by
July 1, 2001.
D. Representatives from Collection Council mentioned that minutes from the
most recent meeting had just been emailed to allusers.
E. Urbanic briefed members on the work of the PSC Task Force on Pathfinder
Indexing.
6. Planning for selection of new function council representatives
Administrative: Myrtis Cochran's term is ending; Mendoza will continue
Collections: Michaelyn Burnette's term is ending; Allan Urbanic will
continue
Public Services: empty slot; Miller will continue
Technical Services: empty slot; Ceballos wishes to step down
Roberts will send an all users message to ascertain if anyone wants to be
added to the arthumco reflector. He will then solicit
nominations/volunteers for the councils. He will contact nominated
individuals to see if they wish to serve. If there are more
nominees/volunteers than vacancies, the representative will be selected at
the next A&HC meeting.
7. Budget request for A&HC
Wayne led a discussion about whether A&HC should request funding for next
year for innovative projects/programs. She gathered a list of possible
requests and will write a proposal.