1. Corrections to draft minutes of the meeting of November 16th were offered.
2. Next meeting: The next meeting of the council will be on February 1st,
2001; Myrtis volunteered to serve as recorder.
3. Discussion of YBP shelfready plan with Lee Leighton: Lee sketched the
proposal to make YBP materials shelfready on arrival, stating that it has
been approved by the Collections and Social Sciences Councils. Under it,
materials will arrive with online records, property markings, call-number
labels (including location), barcodes and tattletapes. The cost will be
$1.90/ volume, an increase of $0.65/volume over the current charge for
property markings, barcodes and tattletape. This will be billed to
selectors' m-funds, and not tracked separately. It is expected to reduce
turn-around time in technical services by three weeks. The group raised
concerns about its application in the following situations: where one fund
is used to acquire materials for more than one location (and the shelving
decision is made after the book arrives); where the profiles of several
selectors (sometimes in different locations) overlap; where the impact on
selectors's m-funds (as a percentage of purchase price) would be
disproportionate. Lee noted that the plan could be turned off by fund or
location, and suggested that it be phased in gradually, beginning with
cases where these matters were not significant. He agreed to relay to Alan
Ritch the question of disproportionate impact. The group thanked him for
his attendance.
4. Announcements and updates from function council representatives:
John Roberts announced the availability of The New Grove Dictionary of
Music and Musicians, 2nd ed., online at http://www.grovemusic.com/
Elizabeth announced a redesign of the Wurster Hall Library, and the
appointment of Amy Russell as circulation supervisor in Environmental Design.
Mari reported on the December 13th meeting of the Public Services Council:
Corliss Lee delivered an update on PS priorities; Isabel Stirling led a
discussion of a new policy on "problem" (as distinguished from disruptive)
patrons; Ralph Moon gave an update on projects in Systems, including
Pathfinder enhancements, online requests for paging from NLRF and Stanford
University Libraries. Elizabeth added that the Council's Excellence
Subcommittee was working to establish realistic time goals for reshelving
materials, and will then turn its attention to establishing standards for
reference service.
Alan reported that the Collections Council Budget Subcommittee would meet
December 19th to review selector requests for supplemental funding; he
reminded this group of the criteria that would be applied to assess the
requests, and that, as stated, late requests would not be considered.
Myrtis reported from the Administrative Services Council. Mike Rancer
proposed
that networked printers producing fewer than 500 copies/month would become
free to users. The Library will be responsible for maintaining the free
print stations. The two color print stations, Information Center and Earth
Sciences, will be removed.
John Ceballos reported that Technical Services Council would next meet
December
19th.
5. John Roberts noted that the group was reaching the end of its
"shake-down cruise" and asked for its guidance for future plans. What
projects should it act as an advocate for? What should be on the agenda for
the next six months or so? It was suggested that John invite acquisitions
staff to join us at our next meeting to dicuss various inssues of concern
relating to ordering. Also, John Ceballos offered to give an overview of
the use of procurement cards for urgently needed titles. Looking further
ahead, John Roberts both asked the group to review and to be ready to
prioritize a previously circulated list of possible agenda items, but also
to suggest new ones either directly to him or at its next meeting. In
closing, it was noted that attendance at the group's meetings had dwindled
to a small and steady fraction of its nominal membership. While time
constraints had perhaps been especially stringent recently, this seemed to
underscore the need to include more "lightning-rod issues" as part of the
group's agenda.