Present: Kristine Comito, Phyllis Bischof, AnnMarie Mitchell, Nensi Brailo,
John Ceballos, Laura Prichard, Steve Mendoza, John Roberts (Chair), Jan
Carter, Allan Urbanic, Kathryn Wayne, Sue Koskinen (Recorder), Debbie
Sommer (guest)
1. The minutes of 2/3/00 were approved.
2. Recorder for next meeting: Laura Prichard.
3. Report from the Task force on Information and Reference Services within
Doe and Moffitt Libraries (Debbie Sommer, Chair). The task force has been
meeting weekly since January with a report due to Jerry Lowell and the
councils by April. The report will include recommendations for reference
services in Doe Library, which in turn will affect the Moffitt Information
Gateway. There are space constraints in Doe. Ideally reference
collections and services would be reunited on the first floor.
Realistically, there are 2 possibilities: 1) Create a larger, integrated
reference collection on the 2nd floor. This plan would utilize the space
in the North Reading Room and Subject Hall, as well as collections
currently in GSSI, GRS and Rosberg; 2) Continue to provide reference on
the 1st floor in the area currently occupied by the Information Center,
with a few modifications (i.e., removing some computer stations and
replacing with book stacks).
Other options under discussion include having trained personnel at the
security kiosks for directional help; using technology to provide direct
access to reference staff; and expanding the Moffitt Information Gateway
for undergraduate use.
4. Steve Mendoza reported on the work of the Organizational Cultures
Committee. They have development the first 2 of 3 products: from the
input of the Town Hall Meetings and the Group Discussions they are now
drafting a Statement of Purpose and a Values Statement, which will be
presented for further discussion and revision.
The OCC website will have all the input mounted from Phase I: Town Hall
Meetings and Phase II: Group discussions. The most frequent responses
from the group discussions concerned respect, communication, and
recognition.
5. Outcome of the supplementary collections allocations process.
Collections Council asked the Social Sciences and Arts & Humanities
Councils to work together in allocating their portion of the additional
permanent funding provided by the Chancellor. Responsibility for
determining the allocations was delegated to a small group consisting of
the two CC representatives from each council and the two council chairs.
After some uncertainty as to how to proceed the small group eventually
settled on a two-fold strategy based on the requests submitted by
selectors: (1) Most requests involving new serials were fully granted.
Allocations will be made to the selector's -m funds, but at the end of
the fiscal year the cost of the all new serials will be deducted from the
monograph base. (2) The remaining money was divided among those monograph
funds for which increases had been requested. The distribution was
proportional to each fund's share of this year's monograph budget, except
that no fund received more than requested.
6. Reports from function councils. Elizabeth Byrne and Nensi Brailo
reported that PSC has disbanded the committee on improving the Library
web. Myrtis Cochran submitted a written report on the activities of the
Administrative Services Council.
7. Future plans include meeting with each of the new AULs. Alan Ritch
will be invited to meet with the council at his earliest convenience.
The meeting adjourned at 11:30. The date and time of the next meeting
will be announced after the chair has conferred with Alan Ritch.