10-11:30am, 303 Doe Library
Present: Phyllis Bischof, Michaelyn Burnette, Anthony Bliss, Elizabeth=
Byrne, John Ceballos, Myrtis Cochran (recorder), Carlos Delgado, Phoebe=
Janes, Sue Koskinen, Steve Mendoza, Mari Miller, John Roberts (chair),=
Allan Urbanic, Kathryn Wayne. =20
1. Minutes of 4/6/00 had been previously approved via e-mail. Revised=
draft minutes of the 3/2/00 meeting were distributed; additional changes=
are to be sent to John Roberts.=20
2. Recorder for next meeting (5/18/00): Phyllis Bischof=20
A & H Council meetings scheduled for the 1st week in May and June were=
cancelled. There will be only one council meeting on the third Thursday.=
Dean Ralph Hexter will meet with the group on May 18 and Katherine Mitchell=
on June 15.
3. Announcements
=B7 Phyllis Bischof asked that arrangements be made to tape Dean Ralph=
Hexter's presentation at the May 18 meeting.=20
=B7 Elizabeth Byrne asked that we add the process for using the=
interdisciplinary fund to a future agenda. She also suggested that we use=
this issue as an exercise when we meet with Katherine Mitchell along with=
the list of issues created at the first A & H Council meeting. John asked=
others to think of issues that could be discussed during our meeting with=
Katherine Mitchell.=20
=B7 John Ceballos will replace Kristine Comito as representative to the=
Technical Services Council.
4. Updates from council representatives.
Elizabeth Byrne reported on the Excellence Sub-committee, a sub-committee of=
the Public Services Council whose primary goal is to promote excellence in=
public service. The Excellence sub-committee has completed an action plan=
and schedule that was approved by PSC and will soon go to Roundtable. A=
final outcome of the action plan will be service standards and goals,=
performance standards, training, and staffing requirements. Excellence=
Sub-committee members will conduct a literature search and talk to unit=
Heads about existing service goals for public service activities. If=
documents do not exist, the sub-committee will create them. Public service=
staff will be invited to meet with the sub-committee to talk about=
standards. Byrne asked A & H Council members to send her any written=
standards that are currently being used.=20
Phyllis Bischof reported on the Public Services Council. The Systems Office=
has started programming e-mail notifications for circulation, i.e., =
overdues, holds, recalls, etc. The Computer Use Policy has been approved=
and added to the Public Service Policy Manual. PSC is working with Systems=
to set priorities for public service projects. A call for projects will go=
out twice a year. Future PSC projects will include a review of the Public=
Service Policy Manual.
Elizabeth Byrne reported that Susanna Hinojosa attended a PSC meeting to=
share information about summer outreach programs on the campus. Past=
programs targeted minority high school students in science and music.=
Programs are increasingly involving students in the humanities and younger=
students, as early as 7th grade. The PSC discussion was centered on the=
impact these programs would have on the library and how the library can=
participate.=20
Michaelyn Burnette reported on the Collections Council. Alan Ritch=
distributed a list of potential CDL digital resources under consideration=
by the Joint Steering Committee. She mentioned that approximately=
$40-50,000 is available to purchase digital titles for UCB. Selectors will=
be asked to submit ongoing and one-time digital purchases of new titles in=
any digital format at a minimal cost of $1000. The deadline to submit=
titles is April 28th.=20
Carlos Delgado also reported on the Collections Council. There will be an=
Early Bird on May 17 focusing on Gifts and Endowments, the budget, and a=
process for reporting to the Chancellor the impact increased funding has=
had on collections and services.=20
As a short-term solution and pending the hiring of an Acquisitions=
Librarian, Beth Sibley submitted a proposal asking for a small group to=
help her manage some of the tasks associated with electronic journal=
titles. In order to determine specific tasks for this group, Alan Ritch=
asked for a volunteer from each subject council to meet with Beth to write=
up a plan.=20
Mari Miller reported on the Doe/Moffitt Task Force. The task force is=
completing the draft report and it will be added to the web soon. The Early=
Bird for staff comments has been tentatively scheduled for Friday, May 5 in=
the Morrison Library.
John Roberts reported on Cabinet. As members of Cabinet, Subject Council=
chairs are not representing their specific areas of responsibility, but are=
to take a librarywide view of issues discussed and decision making. They=
are to provide a link between Cabinet and the subject councils to=
communicate and get feedback. For the next Cabinet meeting (April 20), John=
asked for suggestions of budget items that have not received an allocation=
in the past. Suggested items were: augmentation of the GA budget; money to=
develop a backup system of staff trained as operations managers to assist=
subject specialty libraries that are short staffed due to a temporary=
emergency; equipment needs, outside of the general allocation for major=
purchases or replacements; hands-on development staff to raise money for=
monographs and a variety of identified purposes; physical facilities and=
furnishings (including microform cabinets); one-time allocation to catalog=
major sets (microform and digital, NetLibrary titles, new serials); public=
relations entertainment, i.e., lunch for visitors, hosting consortia=
meetings, etc.=20
5. Presentation on the The Bancroft Library by Tony Bliss
Tony Bliss presented a history and overview of The Bancroft Library and the=
UCB Rare Book Collections. The Bancroft Library was acquired by Berkeley in=
1905. The University Library's Rare Book Collection was founded in the Main=
Library in 1954. The Bancroft Library and the Rare Book Department merged=
in 1970 on a recommendation from Director James Hart. The Rare Book=
Collections, therefore, are really the creation of the Main Library. As=
such, Rare Books has a custodial role in housing expensive, irreplaceable,=
fragile, or otherwise vulnerable materials for Main. In addition to the=
Bancroft Collection and the Rare Book Collections, The Bancroft Library now=
includes the Mark Twain Papers and Project, the Regional Oral History=
Office, the University Archives, the History of Science and Technology=
Program, and the Pictorial Collections. Bliss stated that his selection is=
done mainly from the antiquarian trade; he reviews dealer and auction=
catalogs from around the world for material relevant to the collections.=
Areas of selection in the Bancroft include original medieval manuscripts,=
Incunabula, Renaissance and early modern books, poetry (Bay Area poets=
since World War II), English and American literature, and the art and=
history of the book. Collecting is in all appropriate formats: printed=
books, pamphlets and ephemera, manuscripts and archives, photographs and=
other pictorial materials, audio and video tapes, computer files. Archival=
copies of certain current publications are purchased. The Bancroft's=
conservation policy is to keep materials in their original condition as far=
as possible (e.g., dust jackets are carefully preserved). One of the
pressing needs for The Bancroft is funding to process archival collections.=
A great deal of processing has been done with grant funding, e.g., Papyrus=
Project, Japanese Relocation, and Free Speech Movement, but there is much=
more material awaiting attention (by one estimate, 11,000 linear feet of=
papers, archives, and records). A collection committee composed of the=
Director, the curators, and representatives from Bancroft Technical and=
Public Services meets once a week to prioritize projects and decide on=
proposals to purchase expensive items. Bancroft acquires an enormous amount=
of material every year, mostly by gift. An ongoing project is the=
transferring of pre-1801 publications to The Bancroft. A survey done in the=
early 1980s found that UCB owned about a quarter of a million pre-1801=
volumes. Thanks to recon, the project is complete for the Gardner Stacks;=
work is still being done in NRLF. Other significant rare book collections=
on campus are located in Music, Environmental Design, East Asian, Law,=
Ethnic Studies, and Biosciences. For more information on The Bancroft=
Library, visit the website: http://www.lib.berkeley.edu/BANC/
=09
<color><param>0000,8080,0000</param>****************************************=
**********************
</color>Myrtis Cochran
Reference Librarian Phone: (510) 642-7600
Humanities and Area Studies Fax: (510) 643-0315
212 Doe Library E-mail: mcochran@library.berkeley.edu
University of California
Berkeley, CA 94720-6000