Present: Nensi Brailo, Michaelyn Burnette (recorder), Elizabeth Byrne, Jan
Carter, Myrtis Cochran, Kristine Comito, Carlos Delgado, Gary Handman,
Phoebe Janes, Susan Koskinen, Steve Mendoza, Laura Prichard, John Roberts
(Chair), Kathryn Wayne.
Guests: Louise Braunschweiger and Kathleen Craig
Handouts: Major Gifts Check List written by Kathleen Craig and the 1998/99
Annual Report of the Library
1. Minutes of November 11, 1999, were approved.
2. Burnette volunteered to act as recorder for this meeting; Wayne will record
the next meeting.
3. Announcements: Roberts introduced Laura Prichard who will be in a temporary
Library Assistant V position taking on many of Judy Tsou's responsibilities.
4. Updates from Councils
Collections Council (Burnette) Each subject council will decide how to
allocate 1/3 of the Chancellor's funding for the year. The Arts and
Humanities and So cial Sciences Councils will work together to distribute
their portion of the fu nding. Arts and Humanities Council members
discussed various options for distr ibution of the funding; the consensus
was that the councils need a process for such distribution if the subject
councils are to be involved in future years.
5.
II. Library Fundraising Presentation by Louise Braunschweiger and Kathleen
Craig, Library Development Office
The campus is reaching its goal of raising $1.1 billion and is setting an
unofficial new goal of surpassing Stanford's $1.3 billion campaign of a
few years ago. The Library is well represented in the campaign, directly
for collections, the Music Library, the East Asian Library and indirectly
for multimedia. Funding raised does not always match campus priorities;
for instance physical facilities are often underfunded. With the downturn
in the Asian economies, the focus for raising money for the new East Asian
building has shifted to the United States.
The initial collections goal of $20 million has been met, and selectors
are seeing the income generated by over 70 new endowments established in
the last five years.
The Library has 6,000 active donors who are contacted several times a year
through letters and invitations. Selectors get copies of donation checks
and are encouraged to write a personal note to thank the donor. The
Library has per mission from campus to mail to the entire alumnae database
which has over a quarter million addresses.
Campus has guidelines for approaching major donors. Campus is under
intense pressure for fundraising because of the fall in state support and
the discovery of a billion dollars in seismic work which must be done.
UCB brings in between $200-250 million a year in donations, a large sum
for an institution without a medical school.
Five years ago campus established a thirty member library advisory board,
chaired by Chancellor Berdahl, to assist in fundraising. The challenge is
cultivating contacts in Silicon Valley.
Members of the Arts and Humanities Council asked if selectors could be put
on the mailing list for library fundraising events so they could attend
and cultivate donors.