1. Minutes of 10/21/99 meeting were approved with minor corrections.
2. John Roberts announced that the Music Library has been given
permission to proceed with schematic design of its new building, which is
to open in 2002 near Wurster and Kroeber Hall.
3. Updates from the function councils
a) Collections Council Update
Carlos gave an update on the Collections Council reminding everyone of
the November 12 deadline for the big purchase requests. This year's
Chancellor's addition to the collections budget will be 1-1.1 million and
will be distributed as permanent and one-time monies.
Michaelyn reported that the Library is about to add its nine millionth
volume. She also mentioned that UCB patrons away from campus may
obtain passwords in order to access Chadwyck-Healey Web products.
Allan urged the selectors to take advantage of purchase discounts which
are available through 12/31/99.
b) Administrative Council Update
Myrtis announced that as of this month leave reports will be sent via
e-mail. Unit heads and anyone who receives financial reports will
receive them in Excel format. She also mentioned that some concerns were
expressed regarding the installation of the new Xerox copiers.
Myrtis announced that the new printers have been installed in the
Information Center, and that staff input is sought on the printer's
performance. Other issues that were discussed at the Administrative
Council meeting include problems with the new elevator in Doe and the
need for additional personnel in Library Planning, Facilities and
Security that would assist Mike Brown.
c) Public Services Council Update
Elizabeth reported that the Public Services Council is still focusing on
action plans for top priorities, i.e., establishing excellence in
public service and improving the Library Web, and will be seeking more
input on these issues from the members of the Arts & Humanities Council.
Other announcements that were brought up at the last PSC meeting
include the following: the Phase II of the patron initiated article
requests via Melvyl are being tested and should be available in January;
the multi-resource search tool SearchLight is soon to be implemented by
CDL; Bernie is on the CDL committee that is reviewing the replacement of
the Melvyl system. PSC discussion focused on the advantages of having the
telnet versions of Gladis and Melvyl, and potential problems that we
would have to face if we were to lose the telnet connection, e.g.,
not having an alternative when the Web connections are down, lack of
PC equipment in branches etc.
d) Technical Services Council Update
Kristine announced that the Technical Services Council will be meeting
the following week.
4. Review of the draft charge to the Arts & Humanities Council
John stated that the mission statement is a distillation of the
previous mission statements, e.g., the mission statement of the Social
Sciences Council. He will revise the statement to to incorporate several
additions.
5. Methodology for review of large purchase proposals
The AHC members discussed the difficulty of determining who is a voting
member since representation from different councils is not clearly
defined. John mentioned that this issue was already discussed at the
Council Chairs' meeting. It also needs to be decided how to deal
with proposals that could be defined as either humanities or social
science.
Next meeting will be held sometime in January after the interviews for
the AUL and Director for Collections are completed. Jan Carter
volunteered to take minutes at the next meeting. The presentation by the
Library Development Office has been postponed until further notice.