1:30- 3:00 pm
Present: Elise Woods (chair), Susan Koskinen (recorder), Paul Payne, Nick Robinson, Fred Yasaki, Shayee Khanaka, Ty Johnson, Dave Duer
Elise welcomed new member Ty Johnson to the committee.
1. Budget Update – Woods
The Library recently received the 2008/2009 budget letter from the Executive Vice Chancellor and Provost, George Breslauer. Greatly reduced from the previous worst-case scenario of a 7% permanent reduction, the Library received a 4.6% one-time budget reduction to the operations budget (library collections have been exempted from this reduction) and will be taxed on certain carry-forward balances. In total this is approximately $1.16 million from the state-provided funding (19900 funds). Library Administration is currently discussing strategies for how to take this budget reduction and continue to bring down the carry-forward balances that trouble campus administrators. It will take some time to implement any decisions so any changes to operations are likely not to take effect until spring 2009. At this time there is no hiring freeze in view and recruitments continue.
2. Space Panning – Yasaki
Doe Annex: The UL and Admin offices will move back to the Doe Annex on July 28th. The
Bancroft Collections will start moving August 22nd.
Moffitt Revitalization project: an RFP for architects will be going out to bid very soon to
explore planning options for Moffitt Library.
EAL: finishing punch list items
Doe Library North Entrance Security desk will be relocated and replaced.
Doe Library North Reading Room Leather doors will be restored and redone in accordance with
historical guidelines.
ENGI: ongoing updates
BUSI: Exploring planning options with Dept. planning consultants.
Other: Outstanding misc. punch list items from the Physics-Astronomy Library, the East Asian Library, the Public Health Library and Doe Library projects.
3. Library Business office updates – Woods
Elise reported that there will be organizational changes in LBS job duties.
Ty will work on budgeting, capital projects and systems administration to automate forms. LBS and the campus are going to go paperless. This will eventually allow for scanned and faxed images of documents to be sent in for travel and purchasing. The controller’s office will automate travel reimbursement.
4. Cal 1 Card / Pharos pilot – Payne
Systems started a prototype of the new pay-to-print system using the Cal1Card. Working with campus, Housing and Dining, there will be about 5 computers in the Information Gateway that will allow Cal1Card payment for printing. Systems will meet with Canon about extending this service to other libraries.
Systems will begin an upgrade to the computer network in Doe; the project should be completed in two-three months.
5. START update – Woods
An Allusers email was sent to staff (from Human Resources) with the START information and details. On June 25th the call was sent and applications were solicited for participation in the program. The START program will begin on August 1st.
Next meeting is scheduled for Tuesday, September 9, 2008, 1:30-3:00pm.
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