Fwd: Administrative Services Council, 5/11/04

Susan Wong (swong@library.berkeley.edu)
Fri, 09 Jul 2004 15:16:11 -0700

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>Administrative Services Council
>Tuesday, May 11, 2004
>1:30 - 3:00pm
>
>Present: Penny Bertrang, Simon Bockie, Cynthia Hoffman, Debbie Jan,
>Ann Jensen, Beth McGonagle (for Dave Duer), Mike Rancer (Chair), Dave Rez,
>Susan Wong (Recorder), Elise Woods, Jill Woolums
>
>1. Budget Update
>A significant collective, compact budget agreement between the Governor
>and the
>UC and CSU systems was released today, 5/11/04, detailing an agreement that
>forthcoming FY 2005 - 06 budget reductions are not to be larger than those
>addressed
>in the January 2004 budget. And, compact agreement addresses a gradual
>return to
>fiscal stability with funding increases to begin in FY2005 - 06 and
>extending through
>the FY 2010 - 2011 timeline. It is anticipated that the Library will proceed
>with the current FY 2004-05 budget exercise with a budget reduction in the
>5 - 7% range.
>
>2. UCB Library's Severance Incentive Program (SIP) Proposal
>Mike Rancer and Susan Wong, representing Library management, will meet with
>Labor Relations and the representatives of the four unions - AFT, AFSCME, CUE,
>and UPTE - representing employee constituencies in the Library workforce on
>Friday, 5/21/04, with respect to the the UCB Library's SIP Proposal.
>
>3. Public Copier Contract
>The Library is close to formally signing a six year contract with Canon;
>it is anticipated
>that the contract will be signed by the end of this month dependent upon
>vendor's
>agreement to meet UCB contractual conditions. Canon is prepared to install
>their copiers throughout the Library before the commencement of the Fall
>2004 semester.
>Canon will be giving a presentation of their products and services at the
>5/27/04 Roundtable
>Meeting.
>
>Canon will be soon be placing two copiers with network printer
>capabilities into respectively
>the Bioscience and Natural Resources Library and Moffitt Library for a
>limited test and trial period.
>
>4. Fiscal Closure
>Please reference Elise Woods' 5/11/2004 email, re: Library Fiscal Close
>Deadlines, which
>details fiscal close deadlines for LBS, Purchasing and Payroll. Note the
>earliest deadline is
>5/13/04 for any requisitions of $25K or more.
>
>5. Facilities Projects
>FSM Cafe terrace expansion: Call for bids go out next week.
>Doe Annex seismic project: The Project's timeline is moving fast with the
>event of new architects on board. The surge out of the Doe Annex is
>expected to be implemented in Fall 2005, and projected
>to be in duration for a two year period.
>North Reading Room (NRR): NRR to be closed for renovation in Summer 2004.
>Call for bids for the NRR renovation go out next week and all renovation
>work is funded and supported by donor resources.
>Doe elevator: Back in operation as of today. The formal building code
>re-certification of the elevator
>will be concurrent with the completion of Doe Library's fire safety
>improvements.
>Music Library: Staff expected to move into new Music Library in June 2004.
>
>The next scheduled meeting date of July 13, 2004, is subject to re-scheduling.
>
>