Absent: D. Duer
Agenda:
1. Announcements
R. Wilson mentioned he and K. Ward (PUBL) have been trained for
Academic Book Center firm ordering. After some testing, this
ability may be extended to other selectors.
Library usage by non-UCB users is rising. People are joining
the California Alumni Association so they can get library cards.
Money from these library cards goes to the California Alumni
Association not the Library; however, the good will generated
from library access is beneficial in Library fund raising.
2. Kronos Update
E. Woods summarized where we are with Kronos. Numerous problems
have cropped up that are being worked out. After the Dec 21st to
Jan 14th pay period, the Library will be transitioning to the new pay
period schedule of mid-month to mid-month. E. Woods met with
timecard supervisors the week of December 3rd and that group
expressed interested in forming a Kronos Users Group which
E. Woods will coordinate. The campus Payroll Office is now
the functional owner of Kronos and thus will be making policy for
the campus. Shift rounding in Kronos has been reinstated to match
the rounding that occured in our previous system. The only
difference is that supervisors can see the rounding taking place
on the timecards before the end of the pay period. In the previous
system, the rounding was done after the timecards were key
punched and entered into the master system. The program then
rounded each interval/shift. The process for providing
each supervisor with their own user id is almost finished; this is
required for the audit trail. Supervisors should be approving time
and faxing their approval to B. Mew so she can see what times
have been approved. The Library has requested a special report
so B. Mew can review the approved times. If a Systems
programmer is trained, the Library will be able to set up
customized reports. A campus committee on Kronos is being
formed. Key punching of time is over so it's important for students
to clock in and out via Kronos; supervisors should be
reviewing punches daily or weekly.
Problems - Supervisors have been requested to send their problems
(except correction of employee records and supervisor access requests)
to the ASD Help Desk.
72 hour pay rule is in effect for the Library. The Library has 72
hours to produce students final pay check after they stop working
so supervisors need to notify HRD immediately when students leave.
K. Starkweather will e-mail a reminder to allusers.
3. Library/Campus Budget
M. Rancer summarized the "Making Library Policy for the Campus
Hiring Freeze" Early Bird and what's happened since then. The campus
told departments to plan for a small in-year budget cut this year and a
larger permanent cut for next year. The main way to give back permanent
money is to give positions back to the campus. Currently the Library
has about a 10% vacancy rate which is unevenly distributed throughout
the Library. The Library will make the case that the Library has taken
more than it's share of cuts and that the operating budget is not enough
to support collections; the campus has said it will protect collections.
The Administration is starting to gather material to substantiate this.
T. Leonard already mentioned our situation to the Library Advisory
Committee. An issue that might come up is the large amount of
unspent, unencumbered collection money we have from last year.
A question was raised about how increasing the number of students
during summer session will affect the Library and library usage. Last
year summer enrollment was approximately 10,000 and the campus
goal is to get it up to 16,000. The Library gets paid extra money for
summer session based on the summer student FTE. There is some talk
about Berkeley changing the academic calendar to be more in line
with the other campuses which run from about October 1st to
June 15th and lengthening our summer session by shortening the
current semesters.
4. Recruitment Processes & Issues
K. Starkweather discussed staff changes in HRD. Several staff
are leaving including the office manager. The office manager
position is deemed essential by the Administration so a replacement
will be recruited.
As staff leave positions, these positions will join the pool of vacant
positions and depending on the Library's priorities some positions
may be recruited for. The AULs go through the vacancy list every
Wednesday.
K. Starkweather gave a report on discussions with Library
Administrative Group on rewriting the Library Assistant
local classification standards. L. Turitz is already working
on the government documents portion and other
people may be solicited to update other sections.
This issue is scheduled for a future Cabinet meeting.
The campus Compensation Advisory Committee (CAC)
report (May 2001) recommended that a number of
classifications be collapsed and it was acknowledged that LA
salaries don't meet the market rates. A new committee, the
Staff Infrastructure Steering Committee, is responsible for
implementing the CAC recommendations. Beth Burnside is
co-chairing the committee with David Moers.
5. Next meeting: Feb 13, 2002