In attendance: Dave Rez, Mike Rancer, Elise Woods, Fred Yasaki, Kay
Starkweather, Troy Wilcox, Paul Payne
Announcements:
Mike Rancer reported that the Executive Vice-Chancellor projects a bleak
State and UC campus budget picture for FY2002-2003. The Library is trying
to avoid long term funding commitments, i.e. permanent staff hiring
without secure funding.
Fred Yasaki reported that Phase IV - Seismic retrofit of Doe Annex will
start 2 years earlier than originally planned. Patty Iannuzzi, Charles
Faulhaber, Tony Bliss, Fred Yasaki, Bernie Hurley, David Duer are on the
planning committee. Doe Annex has 103,000 square feet of space that must
be vacated and reoccupied. Doe Annex has more useable space than Doe.
Phase IV will be a very complicated and expensive project because the
valuable Bancroft collection, Bancroft staff, expensive and rare artifacts
and manuscripts, Library administration, MTP, ROHO, Library Systems and
possibly the computer facility will need to be moved. It is not clear
whether the computer room facility will need to be moved yet. There are
two studies, that reach opposite conclusions of whether the computer room
facility should be moved.
A bond measure for NRLF Phase III and Doe Annex Phase IV funding will be
on the November 2002 ballot.
Fred also reported on the list of ongoing Space Planning projects and gave
status updates. Mike Rancer pointed out that these projects have been
prioritized according to their benefit to Library services, the most
people and minimum complexity. Some of the projects are high priority
because other projects depend upon their completion. All new project
requests will be added to next year's list because Space Planning is at
capacity for projects this fiscal year.
Mike Rancer stated that units with funding, who have Space Planning
projects can go to Campus Supply for consulting services. He warned that
Campus Supply adds a 25% markup to the cost of the project for their
services.
Elise Woods reported on the Kronos automated timecard project. A parallel
test will be conducted using data from May. The goal is to insure that
all payroll fields transfer properly. Elise reported that there was some
trouble accessing the system. There are 50 seats for training timecard
supervisors. Students can check-in and out by swiping their student ID
through the Kronos timeclock or check-in and out through the Web. Most
student staff will use the Web.
September 21st through October 21st, the Library will conduct parallel
testing with students dual punching in and out. This is required to test
the Kronos program to ensure that the rules are calculating shift
differentials, levels of pay and overtime properly. Kronos will go live,
a month later on October 21st. Students will be paid on November 8th with
the current timecard system. The December 8th checks will be generated
from the hours collected in Kronos and passed through the interface to
payroll. The campus keypunch operation ends November 11th, there are
approximately 600 timecards processed per month.
Library Systems will install at least one full client in every unit, but
staff are encouraged to use the Web version for now until the full client
training is available for those who have been trained on the Web
component.
Kay Starkweather reported that clerical staff will receive a 1% increase
9/1/2001 as part of their retroactive wage settlement. Bargaining is still
in progress for this year's wage package. The non-represented pool will
receive a 2% increase effective 10/1/2001. September 24th evaluations and
recommendations are due and staff receiving satisfactory or better on this
year's performance appraisal will get a 2% increase.
UCB jobs will be posted on 6 public job boards. Monster.com is one of
the Public job boards.
Kay also reported on the new accommodation rules that require managers to
perform an interactive process with injured or ill employees. Managers
must meet and confer with staff concerning accommodations. There are new
vocational rehabilitation laws.
Staff last names ending M through Z performance evaluations are due
November 15, 2001.
A staff workshop on Managing Injured and Ill Employees will be presented
soon.
Mike Rancer reported that 15 new microfilm machines will be installed
soon. Xerox will not be providing maintenance on the new microfilm
machines. If other Library units have old and malfunctioning microfilm
machines, the best of the 15 machines that were replaced can be used to
replace Library unit microfilm machines. Anyone wishing to purchase a new
microfilm machine should contact Charles Jackson.
The October 10th meeting will be rescheduled because Mike Rancer will be
out of town.
Submitted by Paul Payne