Present: M. Rancer (chair), B. Glendenning (recorder), M. Cochran, R.
Wilson, C. Hoffman, P. Payne, D. Rez, E. Woods, B. Liu, C. Campbell, B.
Edinger, J. Dost
Absent: S. Mendoza, F. Yasaki
1. Announcements
M. Rancer reported that a Xerox executive told him Xerox is losing a large
amount of money on our contract, citing figures in the hundreds of
thousands. M.Rancer has asked Xerox for corroborating figures and for
further statistics giving a detailed breakdown of the problems. There will
be further discussions of the problem and involvement of Library units if
Xerox proposes changes in its service plan.
Review of the HR Director position: At the next ASC meeting M. Rancer will
bring a proposal for the creation of a library wide committee to review the
HR position.
Administrative Services web pages: Administrative Services unit heads met
recently to discuss coordination an overall Admin. Services web pages
(noting that the Copy Service, Business Services, and LHRD currently have
web pages in various stages of development, pages are needed for Space
Planning). Content, maintenance, and format of the page was discussed.
ASC agreed that library staff should be able to use administrative service
unit's pages, but also that lists of functions and services should be
searchable and linked to the unit that provides them. M.Rancer will
solicit self-nominations from the administrative service units to create a
task force to work on the web pages.
2. Review of Administrative Services Manual. G. Ford has been reviewing the
paper copy of the manual for items that should go on the Administrative
Services web page. ASC recommended that the task force working on their
web page review the paper manual for items, which should be included in the
web page or revised.
3. Review of Council structures requested by Cabinet
General discussion of the various councils took place. It was generally
felt that the function councils have been more effective than some subject
councils. P.Payne asked what criteria we were using to determine
effectiveness of the council. It was mentioned that administrative service
units have not had the sort of assessments which other library services
units (e.g. technical services) have had. M.Rancer will email a copy of the
original ASC charge to current council members and whose term recently
ended for their comments. Questions he requested ASC focus on: did
significant administrative service issues get raised in the past year? was
there an opportunity for ASC to give input on those issues? Was ASC a
vehicle for comments and contributions from library staff? ASC members
should send their comments to E. Woods. M.Rancer will collate and forward
them to Cabinet. ASC suggested that K. Mitchell be invited to assist ASC
refine and/or revise its goals.
4. Student Pay Rates
J. Dost led a discussion about student pay rates and their impact on the
functioning of library units. Various options and possibilities for
handling improvements in SLE pay were discussed. M.Rancer emphasized that
units' GA budgets could not be increased if pay rates rise; units would
have to manage their SLE workforce to absorb the rate increase. ASC agreed
that student pay rates should be increased and made two specific
recommendations: starting pay levels should be $8.50/hr (currently the
middle pay level), the top pay level should increase to lowest LA1 hourly
rate ($12.00/hr); and that units should have more flexibility and
discretion in determining the rank of its position, using the SLE jobs
guidelines, and the ability to promote students performing high level tasks
or those with increased responsibilities. J. Dost will present to Cabinet
and will need to discuss with campus HR.
5. Initiating a customer survey process. Postponed to next meeting.
6. Sanctions for patrons who tamper with Library public PC's. Postponed to
next meeting.
Next meeting: Sept. 13, 1:30-3pm