The temperature has just peaked at 105 according to the LBL weather site.
(Staff appreciation day)
Present: M. Cochran, T. Dilworth, J. Dost, B. Edinger , C. Hoffman, W.
Hogg(guest), B. Liu, M. McDonald, M. Rancer, D. Rez, W. Rybak(guest) E.
Woods, F. Yip
*Announcements
--It's Hot!
1 Travel Reimbursement Turnaround.
--An informal study determined that it generally takes 3-7 days for
mail to get from the Library to University Hall when Campus Mail is used
as the delivery agent.
--A discussion regarding the need for, or benefit of, the Library
initiating its own express delivery of certain time-sensitive documents to
U. Hall was taken up. The kind of documents that might fit into this
category would be travel reimbursements, financial information, purchase
orders, Personnel Action Forms.
--Janice noted that Library Human Resources already does this. (Usually
Mark Livingston and his bike.)
--It is not known if the library has the resources; either personnel or
equipment. Fred should be consulted.
2 Library Human Resources Department Update.
--Janice announced that LHRD will be having a retreat. The structure of
the retreat will include both speakers and discussions. LHRD staff meeting
with campus HR representatives including Sandra Haire in the morning. The
afternoon will be utilized by planning for the future; two of the several
issues to be considered will be recruitment and retention.
--PAF's are dead. LHRD has completed a new PAF for each library
employee (including student employees) in preparation for the new campus
chart of accounts.
3 BFS.
--Campus systems will start to come down very soon. All financial
systems are due to be back up by July 5.
--Elise will send out an e-mail with the URL for campus web page
containing the conversion table for the new chart of accounts.
--Elise warned that there still seem to be discrepancies within the
table.
--Bob warned that old forms based on the outgoing chart of ought to be
discontinued.
--Mike reminded everyone that effect of the BFS chart of accounts
conversion will have is that budget figures for Fiscal Year 2000/01 will
not be available until September. He suggests that managers use budget
figures from FY 1999/00 in calculating allocations to units.
4 Outgoing members
--One year terms for Council-to-Council members are up.
--Fanny will be replaced by Randy Wilson.
--Jeannie will be replaced by Barbara Glendenning.
--Tim will be replaced by Steve Mendoza.
5 Discussion of the report by the Xerox Review Task Force
--Tim explained the purpose of the Review Task Force and what was to be
gained. In brief the report outlines a failure with services, poor
communication on the part of Xerox management which led to significant
wasted time. He offered to entertain any questions council members might
have for the Task Force regarding the report.
--Myrtis suggested that the report be made public by posting it to the
Library Web.
--Mike stated that basically the machines work pretty well; he believes
that what was needed was better communication, better training, better
signage and updated web info.
--Mike asked if the Council thought that an oversight committee was
either a good idea or necessary. (There seemed to be no consensus.)
--Tim stressed that whatever is done now or for the future, major
public service points need to have a great deal of input. He added that,
generally speaking, the Xerox technician's are liked by library staff.