Present: F. Yip, M. Rancer, F. Yasaki, J. Fong, D. Rez, B. Edinger, C.
Hoffman, B. Liu, M. McDonald, E. Woods, D. Rez, P. Payne (recorder)
I. Announcements:
Janice announced the 4/13 Merit bonus Program Meeting for supervisors in
775 Tan Hall. Employees who do not supervise will meet on 5/1.
II. Business Issues Mike Rancer
Mike gave an update on Online Automated Budget Systems. Training sessions
will be held at the end of Spring. The chart of accounts training will
begin in late May.
Mike also announced that there is a reorganization of Vice Chancellor
responsibilities that moved all campus financial functions under Jim
Hyatt. All vice chancellors will report to the Executive Vice
Chancellor. The University Librarian will report to the Executive Vice
Chancellor. One outcome of the restcructuring is to focus campus financial
staff on the elimination of permanent deficits and permanently vacant
positions.
Mike gave an update on the meeting he recently had with Xerox
management. Xerox management concluded that they had failed the University
and will attempt to remedy the situation. Chart of accounts work for Xerox
is moving slowly. If the Chart of accounts conversion does not happen on
time, then copying with the Xerox credit card will have to be free. This
statement by Mike got Xerox management=92s attention. The Xerox onsite
manager is now under a great deal of pressure to correct the
problems. Some of the problems discussed in the meeting were: University
conversion to new accounting system, supporting data on October 1999
invoice, overcharges on summary sheet, performance invoice, response time
and uptime equipment tracking, Nov 99 Feb 00 monthly reports to be
reported to Charles Jackson, March 00 monthly report to Charles,
distribution of credit cards and transition, docucare/CSE training.
III. Xerox Copier/Pay-for-Print Jeanne Fong and Paul Payne
Jeanne's subgroup is planning on meeting with assigned Subject Specialty=
Libraries in order to get feedback on the Xerox copier/pay-for-print
installation and ongoing service and maintenance. There were some bad
debit card problems reported by Marianne at Haas.
Paul gave a brief update on the Pay-for-print installations. Most
Libraries have printers installed, there still remain a couple who had
infrastructure issues, i.e. lack of furniture, power or network
connections. Work is being conducted on printing and providing payment by
Xerox credit card in addition to the Xerox debit card.
IV. Business Office staffing Bob Liu
Bob reported on Helen Wang=92s illness. He also reported on the progress in
the Buyer recruitment. The job posting will close on 4/21/00. The
interview panel is made up of Elise, Kathy (Lib. Systems), David Poston and
Bob. 5/1/00 interviews begin for Buyer II. Lynn is on maternity leave
and will return =BD time June 1st. As of July 1st, Lynn will begin working
full time to help out in Purchasing until the third week of August. Cora
Paylado announced retirement.
V. Facilities and Planning Fred Yasaki
Fred announced that they have entered the final phase of the Associate
Architect recruitment. The recruitment looks hopeful. He also announced
that they are in the final phase of Chem surge planning.
Fred also announced that a donor is interested in funding several projects
to upgrade the Optometry Library. To date, new carpets have already been
installed.
Fred announced that his office has begun work on the Doe and Moffitt staff
lounges. Doe 405 and Moffitt 301 (existing lounge) will be renovated. In a
room adjacent the Moffitt womens restroom, a lactation room will also be
built, in coordination with new University policy. Also, an additional
space furnished with a day bed and lounge chairs is being considered for
a"quiet room". Program and space requirements were developed by a Staff
Lounge Committee, made up of Dana Santa Cruz, Barbara Hill, Ann Marie
Mitchell and Holliday Cullimore. The committee also coordinated with the
Tang Center and UCPD for lactation and security issues.
Fred announced that the Space Planning Office has 20 projects approved by
Cabinet to be completed before the end of the current fiscal year.
Fred announced that Campus approval has been given for a new 25,000 sq.
foot Music Library Building designed by Atlanta based architect, Scoggin,
Elam and Bray. The new building will be located on the eastern edge of the
playfield between Hearst Gym and Morrison Hall. The completion date is
2003.
VI. BFS Conversion Elise Woods
Elise reported on BFS conversion. She requested that staff be sent to
orientation meeting on 4/24. During the orientation the new structure will
be demonstrated. The Library will conduct an early bird to demonstrate the
new account structure.
VII. HRD Recruitment Efforts Janice Dost
Janice reported on recruitment efforts. The Library is experiencing real
difficulty recruiting candidates for Library openings. Interviews for
Electronic Outreach Librarian are underway. HRD has not received many
applicants for the Judaica Librarian at 60% FTE. Recruitment has begun for
the Asst. Head of the Music Library.
Janice also stated that it is necessary to review Affirmative Action
Policies. Compliance and procedures need to be checked to insure that the
Library is compliant with campus. Academic recruitment and Affirmative
Actions, what is possible? Some question whether UC Berkeley is really an
affirmative Action employer. Federal contracts require that UC conform to
Federal Affirmative Action Guidelines. Equal Opportunity is Federal Law.
VIII. Boalt Hall Library Recruitment Beth Edinger
Beth reported on the successful recruitment of the Head of Acquisitions in
the Law Library. She noted that applicants are comparing current salaries
outside California to California dollars before deciding to relocate.
IX. Administrative Services Customer Survey
Mike is interested in developing and distributing a Customer satisfaction
survey instrument to determine the level of satisfaction of those using
Library administrative services. It is possible that online surveys that
are linked to database will be used.
X. Requests for Administrative services Web pages.
E-mail from Gail Ford has been sent out requesting information on
administrative services Web pages.
XI. E-Business Web Pages Elise Woods
Elise reported on UC San Diego=92s demonstration of their link family of
e-business web pages for students and travel. They are called Businesslink
or b-link. UCSD also uses the like family to access their data warehouse
for account information. Brio is used here at UCB.
Cabinet will perform an evaluation of the Council experience thus far later
in the year.
Next Meeting Wednesday, May 10th, 1:30 3:00 Krouzian Room