Citation & Document Management

Citation & Document Management

Citation and Document management is the key to a good working bibliography. You can use bibliographic management software programs such as: Endnote, Refworks or Quosa to export, download, import, organize and format your citations into your own bibliographic database.

To find articles use this selected list of indexes relevant to Physics and Astronomy, the Physics-Astronomy Article Databases, or the UCB Library article indexes & databases list..

This guide provides directions on how to use the indexes with Endnote and Refworks. Current UC Berkeley faculty, registered students, and staff who are off campus should login via the Library's proxy service, the VPN (virtual private network) or install the Connecting@Berkeley CD.

EndNote: is a bibliographic management program produced by ISI ResearchSoft. It may be purchased from The Scholar's Workstation. Citations saved in Refworks can be exported to EndNote. New: My Endnote Web

Refworks: UCB Only, is a web-based bibliographic management service licensed by The Library for use by current UCB faculty, staff and students. Refworks can be used independently or as a complement to EndNote. To use Refworks create your own account at Refworks.com

Quosa - is a software tool that automatically retrieves full text and PDF articles from PubMed, Web of Science, BIOSIS, Zoological Record, and INSPEC. Features include tools to organize, search, and export articles and citations to EndNote or RefWorks. Getting started with Quosa.

Take a drop-in class, get extra help or follow online tutorials.

Compiled by Susan Koskinen
Physics-Astronomy Library

A, B, C, E, G, I, J, L, M, N, P, S, W

Apply the following Instructions to other indexes provided by each vendor. It may help to turn off popups.

1.Applied Science and Technology Index via SilverPlatter UCB Only

Use this technique for any Silverplatter database.
Search: keyword - quantum chromodynamics
Save your selected results, click on the box on the left.
Click on Saved (disk icon on the right).
Click on Export to Refworks or Export to EndNote (you may have to save as .txt and import into Endnote.
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2. Compendex via EV2 UCB Only

Search: keywords - supersymmetry, limit to 2007-2008.
Save selected citations.
Click on Download:
Select Refworks or EndNote: click on open (or login to your account) your saved records will be imported. Click on Download.
Or save as .txt file and import into program.
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3. Engineered Materials Abstracts via CSA UCB Only. Indexes 1,300+ journals, dissertations, government reports, conference proceedings, and books on the research, manufacturing, properties, and applications of polymers, ceramics, and composites. Coverage: 1986-present

Search: keyword - nanostructures with limit to 2007-2008.
Save selected citations.
Click on Save/ Print/ Email: select your saved records.
Click on Save, use save as: .txt file.
Import this file into Endnote. Use the CSA Eng Mats Abs filter.
Select Refworks: click on open (or login to your account) your saved records will be imported.
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4. Expanded Academic ASAP via Gale. UCB Only Some full text. Indexes articles from popular magazines, scholarly journals and newspapers in the humanities, social sciences, and general sciences. Coverage: 1980--present

Search: subject: particle physics
Save records
Click on Marked Items
Click on "Citation Tools "
Click on "Export to Third Party Software" Select Refworks or EndNote. click on Open.
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5. GeoRef via CSA.UCB only Indexes journals, books, maps, dissertations, proceedings, reports and government documents; covers fields of geology and geophysics. The database is produced by the American Geological Institute. Coverage: 1693-present for North America.

Search: keyword - cosmic, limit by date: 2006 to present.
Save selected citations.
Click on Save/ Print/ Email: select your saved records. Click on Save, use save as: .txt file.
Import this file into Endnote. Use the CSA GeoRef filter.
Select Refworks: click on open (or login to your account) your saved records will be imported.
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6. Google Scholar - Indexes journal articles & other scholarly publications from selected online resources. (not comprehensive)

Use Google Scholar Preferences to limit your search to download to Endnote export or select Refworks from menu.
Select Advanced Search: keywords: low-energy nanotubes, limit to 2006-2008.
Click on "download to Endnote" for each citation, open your Endnote LIBrary, citations will download.
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7. History of Science, Technology, and Medicine via OCLC FristSearch UCB Only. Indexes articles, conference proceedings, books, reviews, and dissertations. Coverage: 1975--present

Search: subject - oppenheimer, j. robert
Save selected citations.
Click on Marked Records.
Select Export to EndNote (or Refworks).
your saved records will be imported into the library that you select.
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8. IEEE Xplore UCB only. Full text. Indexes Institute of Electrical and Electronics Engineers transactions, journals, and conference proceedings and all current IEEE standards. Includes IEE publications, the British counterpart to IEEE. Coverage: 1988--present

Search: doc title: astrophysics, sort by year .
Save selected citations, click on view selected citations.
Under download citations: select citation or citation + abstract. Select: endnote
Select the Endnote file you would like your citations to import into.
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9. Ingenta Select via Ingenta. UCB Only

Search: keywords - spin fluid
Save results - check boxes
Click on Export Options: EndNote; your library will open and download citations.
Refworks: export to text file. and then import into your Refworks folder.
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10. Inspec & Inspec Archives via Ovid. UCB Only Includes "Physics Abstracts." Indexes journals, conference proceedings, reports, dissertations and books in physics, electrical engineering, electronics, computers, and information technology. Coverage: 1969-present and backfiles: 1898-1969.

Search: keywords - dipolar particles.
Save selected records.
Select "Results Manager" (top nav bar)-- Select Options:
- Results = "selected results"
- Fields = "complete reference"
- Citation Format = "Direct Export"
Click the SAVE button.
Choose either:
Select: "Export Results to Refworks" click Continue.
Select: "Export Results to Endnote" click Continue.
EndNote will open and you can choose the "library" in which you would like your citations to appear.
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11. JSTOR UCB Only

Search: keywords - quantum computing
Save records: click on save citation
Click on view saved citations
Export Options:
Endnote: your endnote File will open and download the citation
Refworks: your open Refworks file will open.
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12. Lexis-Nexis Academic Universe. UCB Only Full-text access to articles from newspapers, journals, newsletters, broadcast transcripts, reference and other materials. Coverage: 1979--present. (Dates vary)

Search: astroparticle
Save selected citations:
Click on Book icon (Export) to Refworks.
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13. MathSciNet UCB Only. Indexes articles and reviews of mathematical research literature published in the Mathematical Reviews Database by the American Mathematical Society. Coverage: 1940--present.

Search: keyword: astroparticle
Save selected citations
Show saved
Use"Select Alternative format" in the drop down menu, choose Endnote.
Save citation as .txt and import into Endnote.
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14. Melvyl UC There are different ways to use Melvyl with Endnote and Refworks.

DIRECT CONNECT:

Endnote: use the automatic "connection file" (U of California) under tools in the program.
Refworks: connect directly, under 'Search'. Your results will be downloaded into your Refworks folder.

SEARCH, SAVE and IMPORT:

Open Melvyl. Search – quantum cosmology . Save results or select all.
Click on Print/Email. Choose Preview/Print. Choose All or selected records.
Under Print Format: either Short (Tagged) or Long (Tagged).
Choose ASCII (recommended). Go.
Click the Preview/Print button. It is very important to save the file as a text file (.txt).
Go Back to ENDNOTE: Make sure your library is Open -
Choose Import from the File menu. Use the Choose File button to select the text file you have just saved;
Choose Import Option use "U of California" filter. Ignore the text Translation box.
Click the Import button. The references showing are the ones you have just imported.
Choose Show All References from the References menu to see your entire library.
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15. NTIS - National Technical Information Service via CSA. UCB Only. Indexes technical reports of government-sponsored research in scientific, technical, and engineering areas. Coverage: 1964--present.

Search: keyword: neutrinos
Save selected citations.
Click on Save/ Print/ Email: select your saved records. Click on Save, use save as: .txt file.
Import this file into Endnote. Use the CSA NTIS filter.
Select Refworks: click on open (or login to your account) your saved records will be imported.

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16.PapersFirst & ProceedingsFirst via FirstSearch/OCLC. UCB Only

Search: keywords - astroparticle cosmology
Save the records you would like to export into EndNote or Refworks.Click on Export
Select "Export To: " -- EndNote OR Refworks
*Endnote will open automatically and allow you to select the "library" in which you would like to have your citations appear. Select the correct filter -- OCLC - PapersFirst or ProceedingsFirst.
*Refworks - will show your imported records in the "Last Imported Folder".
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17. PubMed. UCB Only. Indexes articles in medicine, life science, biophysics and health administration. Coverage: 1950--present.

Search: keyword: radiation biophysics
Save selected citations, check the box on the left
From Display Select MEDLINE format.
From File select the Send to: pulldown menu. PC users: save as .txt.
Open Endnote. Open your library. Click on Import (under file)
Import Data File: browse to the .txt file that you saved
Choose Import Filter / Open Filter Manager - select the PubMed (NLM) filter.
Click the import Button
Under references use the "Show All" to see your entire library.
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18.Research Library (ProQuest) UCB Only

Search: keywords - particle physics universe
Save results: check boxes. Select show marked.
Click on the "Export" button - and choose "Export to EndNote" or "Export to Refworks"
Select the Endnote library to download to or login to your Refworks account and select the folder.
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19.Scitation. & SPIN web via AIP. Scitation hosts 114 publications from 18 publishers, including those from AIP Member and Affiliated Societies. Free registration is required to use Scitation's features. Coverage: varies

Search: keyword: quantum particles
Save selected citations
Under: Options for selected articles: choose Download citations in Endnote or Refworks. - Go
Citations will download into your selected Endnote library.
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20. SPIN Web - (Searchable Physics Information Notices) -- indexing and abstracting of 100+ physics, astronomy, and engineering journals and proceedings. Includes American and Russian scientific journals. Coverage: 1975--present.

Search: keyword: chromodynamics
Save selected citations
Under: Options for selected articles: choose Download citations in Endnote or Refworks. - Go
Citations will download into your selected Endnote library.
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21. Web of Science via ISI Web of Knowledge. UCB Only Coverage: 1900--present.

Science Citation Index | Social Sciences Citation Index | Arts and Humanities Citation Index

Search: keywords -dipolar particle
Save Results, check the boxes.
Click on: Export to Reference Software (on the right menu bar)
EndNote will open and download your citations automatically
Refworks open your account and select import. Select the ISI Filter, select Web of Science database, select your folder, browse for your .txt file and click on Import.
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Take a drop-in class for extra help or follow online tutorials.

The Library offers drop-in classes with hands-on instruction on EndNote and Refworks.
Citation management tools: http://www.lib.berkeley.edu/Help/citation_mgmt.html
Endnote 9 getting started: http://www.lib.berkeley.edu/OPTO/enote9.html
Online guides and tutorials (UC Berkeley, Library): http://www.lib.berkeley.edu/PUBL/endnote.html
EndNote - videos, classes and guides. http://www.lib.berkeley.edu/BIOS/endnote.html

Providers: check for listing.	Databases
SilverPlatter	Agricola, CAB Abstracts, Econlit, Geography Index, Tree CD
CSA - Cambridge Scientific Abstracts	Environmental Sciences & Pollution Mgmnt. PsychInfo, Sociological Abstracts
FirstSearch	PapersFirst, Alternative Press Index
Ovid	Biosis Preview, Compendex, Current Contents, Inspec, MLA Intl Bibliography
ProQuest	ABI/Inform, Alt Press Index,
Web of Science	Science Citations, Arts & Humanities, Social Science Citation Indexes