Physics-Astronomy Library, University of California, Berkeley
 
Citation & Document Management
Citation and Document management are the key to a good working bibliography. Use bibliographic management software programs such as: Endnote, Refworks, or Zotero to export, download, import, organize and format your citations into your own bibliographic database.
To find Physics and Astronomy articles use this selected list, the Physics-Astronomy Article Databases, or the UC Berkeley Library articles list.

This guide provides directions on how to download, export and import citations into Endnote, Refworks and other formats.
Current UC Berkeley faculty, registered students, and staff who are off campus should login via the Library's proxy service, the VPN (virtual private network).
EndNote: is a bibliographic management program produced by ISI ResearchSoft. It may be purchased from The Scholar's Workstation. Citations saved in Refworks can be exported to EndNote. New: My Endnote Web
Refworks.com: UCB Only is a web-based bibliographic management service licensed by The Library for use by current UCB faculty, staff and students. Refworks can be used independently or as a complement to EndNote. To use Refworks create your own account at Refworks.com
BibTex: is a bibliographic tool that is used with LaTeX to help organize the user’s references and create a bibliography. A BibTeX user creates a bibliography file that is separate from the LaTeX source file, with a file extension of .bib. Each reference in the bibliography file is formatted with a certain structure and is given a “key’ by which the author can refer to it in the source file.
Take a drop-in class, get extra help or follow online tutorials.
  Compiled by Susan Koskinen
Physics-Astronomy Library
 
 
Indexes:    A, B, C, E, G, H, I, J, L, M, N, O, P, R, S, W
Apply the following Instructions to other indexes provided by each vendor. It may help to turn off popups.
1. Academic Search Complete. UCB Only  Some full text. Coverage: 1865--present
  1. Search: subject: supersymmetry
  2. Save selected records. Click on the Add to Folder Icon.
  3. Click on Folder View.
  4. Select records in folder or all. Click on the Export Icon.
  5. Click on "Direct Export to Refworks" or "Direct Export to EndNote, Procite...."
  6. Click SAVE. Refworks or EndNote will open and download.
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2. Compendex via EV2 UCB Only
  1. Search: keywords - supersymmetry, limit to 2007-2008.
  2. Save selected records you want to export.
  3. Click on Download to export your marked records to Endnote or Refworks (or Bibtex).
  4. Endnote will open - select the correct library.
  5. Click on Download.
  6. Or save as .txt file and import into program.
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3. Engineered Materials Abstracts via CSA UCB Only. Coverage: 1986-present
  1. Search: keyword - nanostructures with limit to 2007-2008.
  2. Save selected citations.
  3. Click on Save/ Print/ Email: select your saved records.
  4. Click on Save, use save as: .txt file.
  5. Import this file into Endnote. Use the CSA Eng Mats Abs filter.
  6. Select Refworks: click on open (or login to your account) your saved records will be imported.
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4. GeoRef via CSA. UCB only. Indexes journals, books, maps, dissertations, proceedings, reports, gov docs; in geology & geophysics. By the American Geological Institute. Coverage: 1693-present for North America.
  1. Search: keyword - cosmic, limit by date: 2008 to present.
  2. Save selected citations.
  3. Click on Save/ Print/ Email: select your saved records. Click on Save, use save as: .txt file.
  4. Import this file into Endnote. Use the CSA GeoRef filter.
  5. Select Refworks: click on open (or login to your account) your saved records will be imported.
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6. Google Scholar - Indexes journal articles & other scholarly publications from selected online resources. (not comprehensive)
  1. Use Google Scholar Preferences to limit your search and to download to Endnote export or select Refworks from menu.
  2. Select Advanced Search: keywords: low-energy nanotubes, limit to 2006-2008.
  3. Click on "download to Endnote" for each citation, open your Endnote Library, citations will download. Limited download.
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7. History of Science, Technology, and Medicine via OCLC FirstSearch UCB Only. Coverage: 1975--present
  1. Search: subject - oppenheimer, j. robert
  2. Save selected citations.
  3. Click on Marked Records.
  4. Select Export to EndNote (or Refworks).
  5. your saved records will be imported into the library that you select.
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8. IEEE Xplore UCB only.  Full text. Indexes transactions, journals, proceedings, all current IEEE standards. Coverage:1988--present
  1. Search: doc title: astrophysics, sort by year.
  2. Save selected citations, click on view selected citations.
  3. Under download citations: select citation or citation + abstract. Select: Endnote, Refworks or BibTeX
  4. Select the file you would like your citations to import into.
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9. Inspec via ISI Web of Knowledge. UCB Only Includes "Physics Abstracts." Coverage: 1898 - present.
  1. Search: enter keywords - dipolar particles.
  2. Save selected records.
  3. Select Export to Reference Software -
  4. EndNote will open and you can choose the "library" in which you would like your citations to appear.
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10. JSTOR UCB Only. Open a free account to enable saving and exporting.
  1. Search: keywords - quantum computing
  2. Save records: click on save citation
  3. Click on view saved citations, and then MyJSTOR.
  4. Click on Export Citations
  5. Export Options: select BibTeX, Endnote or Refworks.
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11. Lexis-Nexis Academic Universe. UCB Only. Coverage: 1979--present. (Dates vary)
  1. Search: astroparticle
  2. Save selected citations:
  3. Click on Book icon (Export) to Refworks.
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12. MathSciNet UCB Only. Indexes literature published in the Mathematical Reviews. Coverage: 1940--present.
  1. Search: keyword: astroparticle
  2. Save selected citations
  3. Retrieve Marked.
  4. Batch Download - select format from the drop down menu, BibTeX, Endnote or other.
  5. Save citation as .txt and import into Endnote.
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13. Melvyl Next Gen UC. To store citations from Melvyl in Endnote or Refworks use the following instructions.
I. To Import a SINGLE Reference: one record at a time into Endnote or Refworks.
  1. Search for keywords:  indoor air pollution
  2. Click on the Title LINK to display full record.
  3. Click on Cite/Export link.
  4. Click on Export to Refworks.
II. Import MULTIPLE References: ****** VERY IMPORTANT: Before you search, Sign In to your account or create one.
  1. Search keywords: exoplanets
  2. Select citations to export.
  3. Click Save to: select [New List] or an existing list.
  4. Click your user name (top right corner of page).
  5. Click the title of the list you just created.
  6. Click the Citations View tab.
  7. Make sure all your citations are selected (this is the default).
  8. In Export selected references drop down menu, select RefWorks. Click Export.

    RefWorks:     will open in a new browser window or tab. You may be prompted to log in before continuing. Once you are logged in, your references will be imported automatically. You may need to allow popups in your browser
III. DIRECT CONNECT from each program. (disable your firewall and popups).
--------- in Endnote: use the automatic "connection file" (U Calif, Berkeley) under Connection Manager
1. Go to TOOLS > select Online Search
2. The U Calif-Berkeley is listed. If not go to Edit > Connections Manager > select U Calif-Berkeley
3. Endnote should automatically connect to Melvyl.
4. Enter your search terms - allow a few minutes.
5. Download your selected citations in your library.
----------in Refworks:
1. Go to Search > Online Catalog or Database: Melvyl.
2. Enter search terms.
3. Your results will be downloaded into your Refworks folder.
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14. NTIS - National Technical Information Service via CSA. UCB Only.  Coverage: 1964--present.
  1. Search: keyword: neutrinos
  2. Save selected citations.
  3. Click on Save/ Print/ Email: select your saved records. Click on Save, use save as: .txt file.
  4. Import this file into Endnote. Use the CSA NTIS filter.
  5. Select Refworks: click on open (or login to your account) your saved records will be imported.
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15. OskiCat - UC Berkeley catalog. You will need the
  1. Search: keywords: neutrino astrophysics
  2. Save selected citations or save all.
  3. Click on Save Selected Records or Save All.
  4. Click on View Saved to see your list of records. Save Selected records (again).
  5. Click on Export Saved.
  6. Under Format of List: select EndNote/Refworks. Under Send List to: select local disk.
  7. Save this file as a text file (.txt) and import it into Refworks or Endnote.
 
 Open Endnote. Open your library. [You will need the new University of California, Berkeley filter (Innopac) from Endnote.com]
  • Click on Import (in the file menu)
  • Import Data File: browse to the .txt file that you saved
  • Choose Import Option - select the Innopac filter.
  • Click the import Button
  • Under references use the "Show All" to see your entire library.

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      Open Refworks (log in to your account)
  • Select Reference > Import to open the import menu.
  • Select Import Filter/Data Source: select Innovative Interfaces (Endnote/Refworks Format).
  • From the Specify Database: select University of California, San Diego or Irvine.
  • Select Import Data from the following text: either browse for your file or copy and paste it into the text box.
  • Click on Import.
  • Click View Last Imported folder to see your citations and move them into your permanent folder.

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    16. PapersFirst & ProceedingsFirst via FirstSearch/OCLC. UCB Only
    1. Search: keywords - astroparticle cosmology
    2. Save the records you would like to export into EndNote or Refworks.
    3. Select "Export " -- EndNote OR Refworks
      *Endnote will open automatically and allow you to select the "library" in which you would like to have your citations appear. Select the correct filter -- OCLC - PapersFirst or ProceedingsFirst.
      *Refworks - will show your imported records in the "Last Imported Folder".
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    17. PubMed. UCB Only. Indexes articles in medicine, life science, biophysics and health administration. Coverage: 1950--present.
    • Search: keyword: sick building syndrome
    • Save selected citations, check the box on the left
    • Display select - MEDLINE format. It is important to save your citations in this format for either Endnote or Refworks.
    • Send to: text format. PC users:
      • Save as a text file to your computer. (.txt).
      • or if you are going to import citations into Refworks - use the edit menu to select all and copy.
    • Open Endnote. Open your library.
      • Click on Import (in the file menu)
      • Import: browse to the .txt file that you saved
      • Choose Import Option - select the PubMed (NLM) filter.
      • Click import
      • Under references use the "Show All" to see your entire library.
    • Open Refworks (log in to your account)
      • Select "Reference -- Import" to open the import menu.
      • Select the NLM PubMed filter in the first menu
      • Select PubMed in the Database box.
      • Mark "Import Data from the following text"
      • Paste the text into this box
      • Click on Import.
      • Click View Last Imported folder to see your citations and move them into your permanent folder.
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    18.Research Library (ProQuest) UCB Only
    1. Search: keywords - particle physics universe
    2. Save results: check boxes. Select show marked.
    3. Click on the "Export" button - and choose - Export to EndNote or Refworks
    4. Select the Endnote library to download to or login to your Refworks account and select the folder.
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    19. SciFinder Scholar - current UCB students, faculty and staff must register for a free password and login first - Registration.
    1. Search: keywords - particle physics universe
    2. Save results: check boxes. Select show marked.
    3. Click on the "Export" button - and choose -
    4. Save As: "Tagged Format" and as type=(text) with the .txt file extension.
    5. Open Endnote and click on Import on the file menu.
    6. Select the file that you saved.
    7. Select the SciFinder (CAS) filter from the Filter manager.
    8. Click on Import.
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    20. Scitation & SPIN web & via AIP. Scitation hosts 114 publications from 18 publishers. Coverage: varies
    1. Search: keyword: quantum particles
    2. Save selected citations
    3. Under: Options for selected articles: choose Download citations in Endnote (RIS), Refworks or BibTeX. - click Go
    4. Citations will download into your selected folder or library.
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    21. SPIN Web (Searchable Physics Information Notices) -- indexing and abstracting of 100+ physics, astronomy, and engineering journals and proceedings. Includes American and Russian scientific journals. Coverage: 1975--present.
    1. Search: keyword: chromodynamics
    2. Save selected citations
    3. Under: Options for selected articles: choose Download citations in Endnote (RIS), Refworks or BibTeX. - click Go
    4. Citations will download into your selected folder or library.
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    22. ScienceDirect (Elsevier) for Endnote only.
    • Search: keyword: chromodynamics
    • Save selected citations
    • Click on Export Citations
    • Check the following:
    • -- only these items
    • -- Citations and abstracts
    • -- RIS format
    • Click on Export
    • Endnote will open, choose a library and click on Open. Citations will download into your selected folder or library
    23. SpringerLink (Springer) for Endnote only.
    1. Search: stern-gerlach experiment Mark records for download.
    2. Click on the title of the citation you wish to import.
    3. On the right side of the screen, under Export this Article - select RIS
    4. In the file Download Box, click OPEN.
    5. Select the EndNote library and click on OPEN.
    6. If you need filter, use RefMan RIS.
    24. Web of Science via ISI Web of Knowledge. UCB Only Coverage: 1900--present.
    Science Citation Index | Social Sciences Citation Index | Arts and Humanities Citation Index
    1. Search: topics - dipolar particles
    2. Save Results, check the boxes.
    3. Click on: "more options" select - Save to Endnote, BibTeX or other .txt formats.
    4. EndNote will open and download your citations automatically
    5. Refworks: save as .txt file and click on Import into Refworks.
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    25. Wiley InterScience (Wiley) for Endnote only.
    • Search: stern-gerlach experiment
    • Mark record for download.
    • Click "Download Selected Citations" (located at the foot of the page)
    • On the Citation Export Screen choose from the drop down boxes
    • -- Format: Endnote
    • -- Citation Type: Abstract and citation
    • -- File Type: PC, MAC or Linux as needed
    • Click on Go. You may have to click OPen, if this does not happen automatically.
    • EndNote will open and download your citations automatically
    Take a drop-in class for extra help or follow online tutorials.
    • The Library offers drop-in classes with hands-on instruction on EndNote and Refworks.
    • Online guides and tutorials (UC Berkeley, Library): http://www.lib.berkeley.edu/PUBL/endnote.html
    • EndNote - videos, classes and guides. http://www.lib.berkeley.edu/BIOS/endnote.html

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