Services and Policies

Permanent Reserves. Certain Music Library materials under heavy demand are placed in the Permanent Reserve Collection, where they circulate for shorter periods of time. These materials are identified in the GLADIS online catalog and can be retrieved at the Circulation Desk by requesting the item by call number. The loan period for items on Permanent Reserve is two hours; items are restricted to building use only.

Online Audio Course Reserves. The Digital Music Network, also called MusiLAN for Music Local Area Network, is used for listening reserves in many music courses. DMN is a virtual library of recordings that faculty and instructors have placed on reserve for their classes in a given semester. This on-demand depository provides CD-quality streamed audio, and can also display listening notes and musical scores, to users from computer workstations in the Music Library and in Moffitt Library, Floor 3 (entry floor) on the Berkeley campus.

Online music reserves are not found by searching UCB catalogs, but are listed online by course on the DMN homepage. Students can access CD-quality streamed audio files and the related accompanying materials at stations 1-39 (excluding 21-22 and 31) of the Listening & Computer Room (106) by selecting the "MUSILAN ( Music Listening Reserves)" icon on the computer desktop. Headphones are available for checkout at the Circulation Desk. Access is also available though a limited number of terminals in the Moffitt Library, Floor 3 (entry floor). Downloading of music and printing of listening notes and/or pamphlets are not permitted.

Traditional Course Reserves. Course reserve materials such as books, articles, scores, and CDs are entered into the GLADIS online catalog and retrieved by request at the Circulation Desk. Several search options are available for identifying traditional course reserve materials in the catalog:

• Search by course, enter: f co [course abbreviation and/or number]

Course abbreviation is the first four letters of the course name.
For example, f co MUSI 27


• Search by instructor's last name, enter: f in [instructor's name]
  Usually, a last name alone works best.
  For example, f in Smart



• Search by course name, enter: f in [course name]
  Usually, a short title works best.
  For example, f in Brahms

If there is more than one match to your search, select the appropriate course from the list by typing the line number. If your search turns up no results, the class has no reserve materials currently available. Items listed as "NOT READY" or "IN PROCESS" are not yet available for checkout. If you have any questions or problems locating reserve matierals please inquire at the Circulation Desk or the Reference Desk.

Information for Instructors. Most material in Music Library collections is available for use in traditional course reserves. Monographs and some journal titles found in other UC Berkeley Library collections—with the exception of material owned by Graduate Services Library, The Bancroft Library, and other library rare book collections—can also be put on reserve in Music, as can personal copies of items and duplicated materials.

Requests are processed in the order received. The Music Library cannot promise immediate processing of course reserve materials. Please allow at least 48 hours for processing. Processing time for items received at the beginning of the semester is 5 working days.

There are two ways to submit/request items for course reserves:

• Bring materials directly to reserves processing. Items from Music Library stacks can be placed on the course reserves processing shelf with a reserves form, available on the reserves shelf, indicating instructor name and course number.

• Bring course syllabi, bibliographies or lists of items to the reserves processor, who will assemble the materials. Informal notes on scratch paper or print-outs of catalog records are accepted when accompanied by course/instructor information. Lists may also be submitted through campus mail or email.

The standard reserve loan period is 2 hours, which allows patrons an overnight charge 2 hours before closing. However, visual and sound recordings on reserve circulate within the library only, regardless of patron status. The Music Library will accommodate limited requests by faculty to set optional reserve loan periods for most non-sound items.

If you have any questions about placing materials on course reserve in the Music Library, please contact Cheryl Griffith Peel, Music Library Reserves, M, Tu, Th or F between 11am and 4pm, or call 643-5556.