This organization shall be known as the Northern California
Chapter of the Music Library Association.
- The purposes of this Chapter shall be:
- To promote the purposes of the national Music
Library Association as set forth in its constitution;
- To bring together all persons in the region interested
in music libraries and collections;
- To establish communication with libraries not affiliated
with the Music Library Association, and to determine how
the Chapter may be helpful to the individual library;
- To stimulate professional activities among the members
by exchanging ideas, discussing problems, and other means;
- To initiate and encourage studies to. improve the organization,
administration, and scope of music collections in the libraries
represented by members.
- The Chapter is a non-stock, non-profit organization organized
and operated exclusively for said purposes. No part of the net
earnings of the Chapter shall inure to the benefit of any individual.
No officer, member, or delegate of a member shall, as such, receive
compensation except that reasonable compensation may be paid for
services of the employees of the Association.
- Qualifications for membership.
- Any person who is interested in the purposes
of the organization is eligible for membership.
- Eligible persons shall be considered regular
members upon payment of the annual dues.
- Privileges of members.
- Only regular members shall be entitled to vote at
business meetings or through mailed ballots.
- Regular members shall receive all mailings
issued by the organization.
- Amount of dues
- The amount of the annual dues shall be
determined by the Executive Board, subject
to approval by a majority of the regular members,
provided there is a quorum and provided that such
approval occurs after no fewer than thirty days'
advance notice. Changes may also be proposed by any
- Approved changes in dues voted upon shall be
effective at a time determined by the Executive Board,
subject to approval by a majority of the regular
members, provided there is a quorum.
- Dues shall be payable in person or by mail to the
Secretary- Treasurer at the regular fall meeting of each year.
- If a member's dues remain unpaid for one year,
the membership will be considered terminated and the member's
name withdrawn from the membership roster.
- The categories of membership shall be:
- Regular active
- The membership year shall be from September 1 to August 31.
- First-time attendees grant.
In order to encourage new membership, MLA/NCC may provide
monetary compensation for travel and meal expenses to one
or more first-time attendees to a chapter meeting.
Applications are encouraged from music librarians,
paraprofessional staff, library and/or music students, and
others who are not necessarily music librarians but work
in a related field. The Executive Board will review letters
of application submitted prior to the chapter meeting. More
than one grant may be awarded.
- Eligibility for office.
- Any regular member is eligible for election to office.
- During their terms of service, the officers shall be
members of the national Music Library Association.
- The elected officers of the Chapter shall be:
- a Chair
- a Vice- Chair/Chair Elect
- a Past Chair and
- a Secretary-Treasurer. The elected officers shall constitute
the Executive Board and shall be the governing body.
- Duties of the officers.
- The Chair shall:
- Call and preside at all Chapter and
Executive Board meetings.
- Appoint the newsletter editor, heads of
committees, and other individuals as needed.
- Act as ex-officio member of the Program
and Membership Committees.
- Act as liaison between the Chapter and
the national Music Library Association, Inc.
- File an annual report of Chapter activities
and a list of Chapter officers with the Music
Library Association, Inc., as required in its
- Perform other duties as customarily pertain
to the office of Chair.
- The Vice-Chair/Chair-elect shall serve as Chair of
the Program Committee and shall act as temporary
chief executive officer in the event of the Chair's
inability to serve.
- The Past Chair shall act as temporary chief executive
officer in the event that both the Chair and the
Vice-Chair/Chair-elect are unable to serve.
- The Secretary-Treasurer shall:
- Keep a record of the proceedings at each Chapter
meeting, to be read at the following regular meeting.
- Issue notices and agenda of meetings, after consultation
with the Executive Board.
- Conduct correspondence relating to finances, and
other correspondence as directed by the Chair.
- Handle all financial accounts and keep an accurate record
of all income and expenditure, to be reported at each
- Collect dues.
- Record the minutes of the Executive Board meetings.
- Terms of office.
- The term of office of the Vice-Chair/Chair/Past
Chair shall be one year as Vice-Chair, one year
as Chair, and one year as Past Chair.
- The Secretary-Treasurer shall serve a term of two years.
- There is no limit to the number of times a person
may be elected to the same office, but no one may
be elected to two successive terms.
- E. Election procedure.
- A Vice-Chair/Chair-Elect shall be elected annually
at the spring meeting. The current Vice-Chair shall
become the new Chair. The current Chair shall
become the Past Chair.
- A Secretary-Treasurer shall be elected every other
year at the spring meeting.
- The Nominating Committee shall present a slate of
qualified candidates for officers to the Chapter
Chair in time to be submitted to the membership at
least two weeks before the spring meeting. Nominations
may also be accepted from the floor at the spring meeting.
- The newly elected officers shall take office at the
end of the meeting in which the election is held.
- In the event of any vacancy in office, The Executive
Board shall fill such vacancy by appointment before
the remainder of the term.
- If an Executive Board position becomes vacant, an
interim appointment shall be made by the remaining
members of the Board.
- Time and place.
- A minimum of two regular meetings shall be held
each year, one in the spring and one in the fall,
at the institution of one of the regular members,
or in any other location suitable to the purpose
of the meeting. The date and time shall be
determined by the Executive Committee and the host.
- Members shall be notified no fewer than 30 days
in advance of all regular meetings.
- Special meetings may be called by the officers
for any emergency or any special event deemed of
especial interest to the members. Members shall be
given as much advance notice as possible.
- A business meeting shall be conducted
at each regular Chapter meeting.
- Quorum. At any meeting, a quorum shall
consist of twenty percent of the regular members.
- Executive Board.
- The Chair, Vice-Chair/Chair Elect, Secretary-Treasurer,
and Past Chair shall constitute the Executive Board.
- Duties. The Executive Board shall:
- Act in the name of the Chapter between
the regular meetings of the Chapter;
- At its discretion represent the Chapter
at meetings of organizations in related fields;
- Fill by appointment any vacancy in office
for unexpired term, as specified in Article IV, Section F;
- Authorize non-routine expenditures;
- Perform such other duties as are specified
in this Constitution and By-laws.
- The Executive Board shall meet at least
twice a year.
- The Chair may call special meetings
of the Executive Board with at least two weeks' notice.
- Only regular members of the Chapter shall
be eligible for appointment to committees.
- The Chair of each committee shall recommend
the members of his or her committee, for
appointment by the Chapter Chair.
- Nominating Committee.
The Nominating Committee shall consist of two members,
each serving terms of two years, the second year as
Chair of the Nominating Committee. The Chapter Chair
shall appoint one member ad hoc each year at the fall
meeting so that the terms overlap. This Committee shall
present a slate of candidates for officers to the
Chapter Chair in time to-be submitted to the membership
at least two weeks before the spring meeting.
- Other standing committees.
- The terms of office of members of
standing committees shall be for two years.
- The standing committees and their
duties shall be as follows:
- Membership Committee.
Under the leadership of its Chair, this Committee
shall be responsible for initiating plans for
attracting new bets to the Chapter and shall be
responsible for their implementation.
- Program committee.
Under the leadership of its Chair (i.e, the Vice
Chair of the Chapter), this Committee shall be
responsible for preparing the programs for regular
meetings and for conducting all business concerning
- Special committees.
All other committees shall be appointed by the Chair as
the need arises, and only for the duration needed.
- 6. A quorum of a committee shall consist of a majority
of its members provided the committee Chair is present.
- Web/Newsletter Editor
- The Web/Newsletter Editor shall serve for one year.
An incumbent may be reappointed.
- The Web/Newsletter Editor shall publish the
newsletter at least twice a year.
- The Web/Newsletter Editor shall ensure that the information on the chapter webpage is timely and up-to-date.
Amendments or by-laws to this Constitution may be proposed
by the Executive Board, or by any regular member at any
regular meeting, to be voted upon at the following regular
meeting. A special committee may be appointed by the Chair
to study the amendment(s) or by-law(s). A copy of the proposed
amendment(s) or by-law(s) must be submitted by mail or electronically to all
of the regular members no fewer than 30 days prior to the
meeting at which the vote is to be taken. Such amendments
may be adopted by a majority of the regular members present,
provided there is a quorum.
Should future exigencies make the dissolution of this
Chapter necessary, the properties of the Chapter shall
be disposed of by gift to the Music Library Association, Inc.