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Jean Gray Hargrove
    Music Library

Services and Policies

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Hargrove Music Library and Sather Tower
General Information
Inventories and Renewals
Holds and Searches
Overdue, Replacement Fines
Interlibrary Borrowing

Resource Locations
Digital Music Network
Listening Equipment
Course Reserves
Case X · Cage · NRLF

General Information. The majority of materials in the Hargrove Music Libraryówith the notable exception of sound and video recordings, periodicals, microforms, archival materials, and special collectionsócirculate for use outside the library. Borrowing materials requires a current UC Berkeley Library card. For UCB students a valid UCB photo ID acts as a library card. Other borrowers must have a current library card issued by the Privileges Desk located on the 1st floor of Doe Library, at the entrance to the Gardner Stacks. Visitors to the Hargrove Music Library are welcome to use collections on-site.

Loan periods are determined by material type and patron status. Borrowers are responsible for all library materials borrowed until the items are returned to the Jean Gray Hargrove Music Library. Library materials can also be returned to the Music Library's bookdrop, located outside the entrance. Please return materials borrowed from other libraries directly to the library from which they were borrowed.

Inventories and Renewals. Library users may see an inventory of library materials checked out in their name, and renew them, by logging in to the Library catalog, OskiCat. Material that has been recalled by another borrower may not be renewed. Overdue materials may be renewed unless your library account is blocked.

Holds and Searches. If an item is not on the shelf, check with the Circulation Desk. All library materials are subject to recall after 7 days. Recalled materials not returned by the requested date may incur a fine. If it is checked out, it can be recalled and held for library card holders. If the material is not checked out, a search may be requested. When material is located, the borrower will be notified and the item held for 7 days.

Overdue and Replacement Fines. Patrons with overdue library materials will have their borrowing privileges automatically blocked until the items are returned. Blocking prevents the borrower from borrowing materials from any library on campus. An overdue item that is billed for replacement incurs a replacement fee of $100 (more if the actual replacement cost is higher), plus a non-refundable $10 processing charge.

Overdue fines and replacement charges will be reflected on a CARS statement that is mailed to borrowers owing fines. Lost materials and problems with overdue fines or replacement bills should immediately be reported to the Music Library Circulation Supervisor by calling (510) 643-6196 or sending email to the Circulation Supervisor.

Interlibrary Borrowing. Books, scores, articles, and theses from other libraries may be requested online using the UCB Interlibrary Borrowing Service Request Form. Requested items must be picked up at the Interlibrary Borrowing Service, Room 133, Doe Library. Forms are also available at the Music Library reference desk.

  • You may request monographs from other UC campuses via the California Digital Library (CDL) web catalog, Melvyl, using request button.
  • For materials at Stanford University or the University of Texas at Austin, you may request items via the Research Library Cooperative Program (RLCP) Request Form. Borrowers from UCB should first see the RLCP website for information and registration.

Interlibrary borrowing services are free to UCB students, faculty, and staff. Please note that in most libraries many kinds of materials, such as sound recordings and reference works, are available only locally and will not be available through interlibrary borrowing services.

Resource Locations

Digital Music Network. Also known as MusiLAN (Music Local Area Network), DMN stations provide access to sound recordings on reserve for music courses in the current semester. Online music reserves in the DMN are not found by searching the UCB catalog, but are listed online by course on the DMN homepage. Students can access CD-quality streamed audio files and the related accompanying materials at stations 1-39 (excluding 21-22 and 31) of the Listening & Computer Room (106) by selecting the "MUSILAN (Music Listening Reserves)" icon on the computer desktop. Headphones are available for checkout at the Circulation Desk.

Listening Equipment. The Computer & Listening Room (106) is equipped with CD, DVD, VCD, VHS, LP/78, DAT, audio cassette, and reel-to-reel audio tape players. Headphones are available for checkout at the Circulation Desk. Anyone with a picture identification card may use the listening facilities; UCB students with listening assignments have priority. Taping or dubbing is not permitted in the Music Library.

Course Reserves. Course reserves and permanent reserves are shelved behind the Circulation Desk. There is a borrowing limit of one reserve item per medium type per borrower (i.e., a person may borrow one CD and one score). Course reserves are listed in OskiCat, UCB Library catalog, as indicated in the web page on Reserves.

Case X. Rare printed material and certain other books are designated in the online catalog as "Case X" and may be requested at the Circulation Desk. Rare books are for Library use only, and may be used only Monday through Friday from 9am until 4:45pm. Your photo ID will be held while you use the book. Case X items are not available through interlibrary loan. Photocopying is not permitted, unless special arrangements are made with a reference librarian. Instructions on restrictions and special handling will be provided at the time of your request.

Cage. Music manuscripts are kept in a secure location and may be requested by number at the Reference desk during regular reference hours. Manuscript holdings are not contained in OskiCat or MELVYL catalogs; descriptions of items may be found RISM A/II and in John Emerson, Catalog of Pre-1900 Vocal Manuscripts in the Music Library, University of California at Berkeley, (Berkeley: U. of California, 1988), as well as Vincent Duckles, Minnie Elmer and Pierluigi Petrobelli, Thematic Catalog of a Manuscript of Eighteenth-Century Italian Instrumental Music in the University of California, Berkeley, Music Library, (Berkeley and Los Angeles: University of California, 1963).

NRLF. Many older books and journals in the Music Library collection, as well as archival collections and other materials, are held in locations off campus due to lack of space in the library. Request Music Library materials housed at NRLF directly through the OskiCat catalog with a Patron ID login or by filling out a request form at the circulation desk. Retrieval requires 2 days, excluding weekends. Holders of valid UC library borrower's cards may visit NRLF in person.

Sather Tower. The Music Library also has materials stored in Sather Tower. These materials, found in the OskiCat catalog, can be requested at the circulation desk. Retrieval requires 1-2 days, excluding weekends.

For... ...Go To Availability
Archives Reference Desk allow two workdays
M-F, 9am - 4:45pm
restricted use
Manuscripts Reference Desk M-F, 9am - 4:45pm
restricted use
Case M/Mb Circulation Desk library hours
restricted use
Case X Circulation Desk M-F, 9am - 4:45pm
restricted use
Digital Music Network/
Listening Room
Entry Level
library hours
Headphones Circulation Desk library hours
Multiple Copies Circulation Desk library hours
NRLF Circulation Desk or
OskiCat catalog
allow two workdays
Reserves Circulation Desk circulation desk hours
Sather Tower Circulation Desk allow two workdays
Sound/Video Recordings Circulation Desk circulation desk hours
Sound/Video Equipment Listening Room
Entry Level
library hours
Unbound Periodicals Display Shelves
Upper Level
library hours

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Last updated 9/16/10 · Contact Hargrove Music Library Web