Policy for Commercial Use of Library-Produced Electronic Information

This policy covers all electronic documents or electronic-based information produced by, or with value added by, UCB Library staff on Library time that are published by the Library on its network servers. All such items are under copyright by the UC Regents, and copyright is expressly retained unless altered by written agreement with the University of California. Different ways of stating this fact are included below for attachment to electronic documents.

In specific cases, Library administration, acting as agents of the UC Regents, may allow limited use of Library produced documents by commercial organizations. The general outlines of these cases are provided below, but each request must follow the procedure outlined in this document.

General Guidelines for Acceptable Commercial Use

These are some general guidelines on the kind of situations in which permission is most likely to be granted to allow a commercial service to provide access to information provided by the UCB Library:

  • Individuals accessing the Library's document(s) via the commercial service are not assessed a charge specifically for such access (that is, the commercial service does not collect a fee for each use of that document)
  • The Library should receive adequate compensation. Compensation can vary from recognition of our contribution (minimum) to monetary payment.

Procedure for Obtaining Permission for Use by a Commercial Organization

  1. Submit a request for permission to the Library Web Services Manager, with a copy of the document(s) in question, or with (preferred) the Uniform Resource Locator (URL) for the item(s). Include in the request the commercial organization involved, the use to which they wish to put the document(s), and any offered compensation for the use of the material.
  2. If the request meets the guidelines specified above in all cases, the request will most likely be granted without further review.
  3. If the request does not meet the guidelines in some aspect, the request may require discussion with Library administration.
  4. Following appropriate review, the request will either be approved or denied, with the reason(s) specified.
  5. A denied request may be resubmitted if it is changed to more closely meet the guidelines outlined above.
  6. A denied request may be appealed by submitting the information specified in 1) above, the statement of denial, and your reasons for appealing to Bernie Hurley (bhurley@library).

Methods of Asserting Copyright on Electronic Documents

Below are some suggested methods of attaching a copyright statement to electronic documents produced by UCB Library staff.

  • Copyright © XXXX The Regents of the University of California. All rights reserved.
  • Copyright © XXXX by the Regents of the University of California. All rights reserved. Copying is permitted for noncommercial use by computerized bulletin board/conference systems, individual scholars, and libraries. This message must appear on copied material.
  • Copyright © XXXX by the Regents of the University of California. All rights reserved. Copying is permitted for noncommercial use by computerized bulletin board/conference systems, individual scholars, and libraries. This message must appear on copied material. All commercial use requires express written permission, which may be requested by sending email to [email address here].