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Student Employment

Payroll Records Unit

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Work-Study Facts

Work-Study awards range from several hundred dollars to a maximum of $4,000 for undergraduates per program year.

This award is the total dollar amount the student can earn with the Work-Study subsidy; it takes into account both the employer's share and the Work-Study share. Note: unearned awards do not carry over to a new program year.

Very Important: Student Work-Study awards may be increased or decreased by the financial aid counseling office (for example, if an outside scholarship check arrives, something must be reduced so the student stays within the financial aid amount they qualify for). Work-Study receives a report, reduces/increases the Work-Study award, and automatic emails are sent to the payroll person, contact, and supervisor email addresses listed on the Job Request.

Students may work a maximum of

  • 8 hours per day, up to 40 hours per week during the summer (beginning June 1st), winter, and spring breaks at the department heads discretion.
  • 49% during the fall and spring semesters and are advised to work between 10-15 hours per week. If the student has more than one campus job,the total of all combined jobs may not exceed 49% time. If you have questions, please contact Student Employment.

Minimum Units, Graduation, Withdrawals, and Summer/Winter Breaks

  • To be eligible for Work-Study positions, students must be enrolled at least half-time for the semester.
  • If graduating in the spring, the last day of the spring semester is the last day the student can use work study funds.
  • If graduating in the fall, the last day of the fall semester is the last day the student can use work study funds.
  • Students who withdraw cannot be employed as Work-Study past the official date of their withdrawal.
  • To earn Work-Study wages during the summer, students do not need to enroll for the summer session but must be enrolled for the fall semester.
  • Students enrolled for the spring semester are eligible for Work-Study employment during the winter break.
  • There are no Work-Study funds from the last day of spring semester until the new award period.
  • Departments are responsible for keeping track of the student's Work-Study award. If a student is allowed to earn more than the Work-Study award, departments must pay students 100% of their earnings.

Return to Work Study Hiring Information.

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